Project Administrator

Fleetwood; Adelaide; On-site; < AUD 1,000; Full time

Job summary

Fleetwood Australia, based in Para Hills, is seeking an organised administrator to support project delivery. You will manage document control, maintain project registers, and assist with reporting and budgeting across multiple projects in a fast‑paced construction environment.

Ideal candidates will have experience in project administration, strong document control, and excellent communication skills to liaise with internal teams and stakeholders.

Qualifications

• Experience in project or contract administration.
• Strong document control and record-keeping capability.
• Excellent communication and stakeholder coordination skills.
• High attention to detail and strong organisational skills.
• Ability to manage multiple priorities and meet deadlines.
• Solid Microsoft Office skills (Excel, Word, Outlook).
• Understanding of invoicing, budgets and project financials.
• Exposure to building certification or project handover processes (desirable).

Responsibilities

• Manage project document control, ensuring all information is accurate, current and properly recorded
• Maintain and update project registers, records and systems
• Support project delivery through reporting, tracking and administration
• Compile and monitor certification requirements for compliance and project completion
• Coordinate invoicing, progress claims and financial documentation
• Assist with job budgets, expenditure tracking and internal processes
• Prepare reports on project status and outstanding documentation
• Archive and manage project files including quality and safety documentation
• Liaise with internal teams and stakeholders to support project outcomes
• Attend meetings and provide accurate minutes and follow‑ups

Skills

Project administration

Document control

Stakeholder coordination

Attention to detail

Multitasking

Tools

Excel

Word

Outlook

Job description

As part of our Para Hills based project team, you’ll play an important role in keeping modular projects organised and on track, with a strong focus on document control and project support ensuring information is accurate, organised and accessible at every stage.
Working closely with project teams, you’ll help keep projects running smoothly by supporting reporting, compliance and administration from planning through to completion.
This role suits someone highly organised, detail‑driven and confident managing documentation across multiple projects in a fast‑paced construction or manufacturing environment.

Key Responsibilities

• Manage project document control, ensuring all information is accurate, current and properly recorded
• Maintain and update project registers, records and systems
• Support project delivery through reporting, tracking and administration
• Compile and monitor certification requirements for compliance and project completion
• Coordinate invoicing, progress claims and financial documentation
• Assist with job budgets, expenditure tracking and internal processes
• Prepare reports on project status and outstanding documentation
• Archive and manage project files including quality and safety documentation
• Liaise with internal teams and stakeholders to support project outcomes
• Attend meetings and provide accurate minutes and follow‑ups

About you

You’re an organised and detail‑focused administrator with experience supporting projects, ideally in construction or manufacturing. You take pride in keeping documentation accurate, structured and up to date, and enjoy working across teams to support delivery.

You’ll Also Bring

• Experience in project or contract administration
• Strong document control and record‑keeping capability
• Excellent communication and stakeholder coordination skills
• High attention to detail and strong organisational skills
• Ability to manage multiple priorities and meet deadlines
• Solid Microsoft Office skills (Excel, Word, Outlook)
• Understanding of invoicing, budgets and project financials
• Exposure to building certification or project handover processes (desirable)

Why Fleetwood?

• Join us at a transformative point in our journey and play a key role in shaping impactful change.
• Be part of an organisation guided by Collaboration, Integrity, Accountability, Safe Together and Innovation.
• Access professional and career growth opportunities across our group of ASX‑listed companies
• Benefit from flexible work options designed to support both your wellbeing and productivity.
• Take advantage of parental leave and family support options.

About the Company

Fleetwood Australia is leading a construction revolution, redefining the Australian market through the transformative power of modular building. With more than 60 years of experience and a national presence, we are enhancing community wellbeing and setting new benchmarks across key sectors including education, social housing, health, aged care and government projects.
Our vision is to create places where people thrive, and our purpose is to lead the reimagining of sustainable spaces. We believe diverse perspectives strengthen our work, and we’re committed to creating a supportive, respectful and inclusive environment.