Project Administrator

Randstad - Business Support; Adelaide; On-site; AUD 70,000 - 90,000; Full time

Job summary

Randstad - Business Support in Adelaide's northern suburbs is seeking an experienced Project Administrator to join a defence-focused engineering organisation. You will provide senior-level administrative support across the project lifecycle, with emphasis on financial tracking and procurement coordination.

The successful candidate will have a strong background in engineering, construction, or defense, exceptional Excel and ERP/PM software skills, and the ability to manage schedules, budgets, and

Qualifications

• Significant background in senior administration, ideally within engineering, construction, or defense.
• Strong competency in supporting accounts (AP/AR) and understanding project budgets.
• Experience managing procurement within a project environment.
• Advanced skills in MS Excel and experience with ERP or project management software.
• Ability to anticipate bottlenecks in procurement or billing and resolve them early.

Responsibilities

• Assist with project cost tracking, invoicing, and budget monitoring.
• Provide administrative support maintaining project schedules, budgets, tracking, risk registers and related PM information.
• Raise purchase orders and liaise with suppliers; track deliveries for specialized equipment.
• Maintain rigorous project files and assist in progress reports for senior stakeholders.
• Support tender responses and prepare project reports, plans, templates, letters and proposals.
• Act as a central hub for communication between project managers, finance, and external vendors.
• Generate and distribute meeting agendas and minutes.

Skills

Financial literacy

Procurement

Project administration

Excel

Tools

ERP software

Project management software

Job description

Exciting opportunity for an experienced project administrator to join a great organisation within the defence industry that supports career progression and development pathways for their people.

Project Administrator | Defence

Location: Northern Suburbs, Adelaide Work Type: Full-Time, Permanent

Are you a highly organized administrative professional who thrives in a complex, technical environment? We are representing a leading Australian systems integration and engineering firm-a key player in the defense sector-seeking a versatile Project Administrator to join their high-performing team in the northern suburbs.

The Role

As a Project Administrator, you will provide senior-level support across the entire project lifecycle. You'll be the point of contact for financial tracking and procurement coordination, ensuring that complex engineering projects remain on schedule and within budget.

Key Responsibilities:

• Assist with project cost tracking, invoicing, and budget monitoring. Ensure all financial data aligns with project milestones.
• Provide administrative support maintaining project schedules, budgets, project tracking, risk registers, action item registers and other related project management information
• Raising purchase orders to liaising with suppliers and tracking deliveries for specialized equipment.
• Maintain rigorous project files, track deliverables, and assist in the preparation of progress reports for senior stakeholders.
• Provide administrative support in the preparation of tender responses
• Provide administrative support producing project reports, plans, templates,letters and proposals
• Act as a central hub for communication between project managers, the finance department, and external vendors.
• Generating and distributing meeting agendas and minutes

About You

To be successful in this role, you need to be "system-savvy" and comfortable navigating the intricacies of project-based accounting and procurement.

We are looking for:

• Proven Experience: Significant background in senior administration, ideally within engineering, construction, or defense.
• Financial Literacy: Strong competency in supporting accounts (AP/AR) and understanding project budgets.
• Procurement Skills: Experience managing a supply chain or purchasing function within a project environment.
• Software Proficiency: Advanced skills in MS Excel and experience with ERP or project management software.
• Proactive Mindset: The ability to look ahead, identify potential bottlenecks in procurement or billing, and solve them before they impact the timeline.

Why Apply?

• Stability: Join a well-established company with a massive pipeline of work in the Australian defense and security space.
• Growth: Work alongside industry-leading engineers and project managers in a collaborative, tech-forward environment.
• Location: Conveniently located in Adelaide's northern suburbs with on-site parking and modern facilities.

Please Note: Due to the nature of the industry and the projects involved, applicants must be Australian Citizens and may be required to undergo a baseline security clearance.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.