Senior Project Administrator

TSS; Adelaide; On-site; AUD 80,000 - 110,000; Full time

Job summary

TS Staffing is partnering with a major global engineering and resources organisation to recruit an experienced Senior Project Administrator for a new project being established in Adelaide. You’ll work closely with two Senior Managers, providing high-level administrative support to get the project office up and running.

The role focuses on establishing processes, templates, trackers, coordinating travel and logistics, managing calendars and meetings, and maintaining project documentation while

Qualifications

• Experience in project administration, senior administration or project office support.
• Experience in mining/resources/engineering/construction or similar complex project environments.
• Strong organisational skills and ability to manage multiple priorities.
• Experience coordinating meetings, travel, documentation and project logistics.
• Confidence working with senior managers and multidisciplinary teams.
• Strong written and verbal communication skills.
• Excellent attention to detail and proactive approach.
• Strong Microsoft Office skills and ability to learn new systems quickly.

Responsibilities

• Provide high-level executive and project administration support.
• Establish project office processes, templates and trackers.
• Coordinate domestic and international travel, accommodation and logistics.
• Manage calendars, meetings, workshops and project forums.
• Prepare agendas, minutes and track actions to completion.
• Maintain project documentation, distribution lists and document control.
• Prepare reports, presentations and project correspondence.
• Coordinate onboarding, facilities and day-to-day project office requirements.
• Identify opportunities to improve administration processes as the project evolves.

Skills

Project administration

Executive administration

Travel coordination

Stakeholder coordination

Multidisciplinary teams

Communication skills

MS Office

Job description

Senior Project Administrator – Adelaide | 12-Month Contract

TS Staffing is partnering with a major global engineering and resources organisation to recruit an experienced Senior Project Administrator for a new project being established in Adelaide.

This is a great opportunity for an experienced administrator who enjoys working in project environments and knows how to bring structure to busy teams, competing priorities and moving parts.

Project experience is key.

We’re particularly interested in people who have worked in mining, resources, engineering, construction or another complex project environment and understand the pace, structure and coordination required to keep a project office running effectively.

This isn't a traditional office administration role. You’ll be working closely with two Senior Managers and their teams, providing high-level administrative support while helping establish the systems, processes and day-to-day rhythm of a new project office.

The Opportunity

You’ll play a central role in getting the project office up and running and keeping it organised as the project develops.

Your responsibilities will include:

• Providing high-level executive and project administration support
• Helping establish the project office, including processes, systems, templates, trackers and ways of working.
• Coordinating domestic and international travel, accommodation, mobilisation and associated logistics.
• Managing calendars, meetings, workshops, team events and key project forums
• Preparing agendas, coordinating meetings, taking accurate minutes and tracking actions through to completion.
• Maintaining project documentation, distribution lists, organisational charts and document control systems.
• Preparing reports, presentations, expense claims, correspondence and other project documentation.
• Acting as a central point of coordination between senior leaders, project teams, internal functions and external stakeholders.
• Supporting onboarding, meeting rooms, catering, facilities and other day-to-day project office requirements.
• Identifying opportunities to improve administration processes and make the project office more efficient as it evolves.

About You

We’re looking for an experienced administrator who understands what it takes to support a busy project team.

Ideally, you’ll have worked in a mining, resources, engineering, construction or similar project environment. We’re also open to candidates from major infrastructure, energy, utilities, professional services or other complex project environments.

The key is that you’ve worked in a project setting before and are comfortable operating around senior stakeholders, multiple workstreams and changing priorities.

To be considered, you’ll ideally bring:

• Experience in project administration, senior administration, executive administration or project office support.
• Previous experience supporting projects within mining, resources, engineering, construction or a similar complex environment.
• Strong organisational skills and the ability to manage multiple priorities without losing track of the detail.
• Experience coordinating meetings, travel, documentation, actions and project-related logistics.
• Confidence working directly with senior managers and multidisciplinary project teams.
• Strong written and verbal communication skills.
• Excellent attention to detail and a proactive approach to getting things done.

• Strong Microsoft Office skills and the ability to pick up new systems quickly.

What's on Offer

• 12-month contract with extensions
• Adelaide-based role.
• Opportunity to join a new project from the establishment stage.
• Work closely with senior leaders and have a genuine influence on how the project office operates.
• The opportunity to build on your project administration experience within a major resources and engineering environment.

If you're an experienced Project Administrator with a background in mining, resources, engineering, construction or another transferable project environment, we'd like to hear from you.