Project Administration Officer

Mornington Shire Council; Mornington Shire; Hybrid; AUD 80,000 - 100,000; Full time

Benefits offered by this job

6 weeks annual leave

15 days personal leave

Job summary

Mornington Shire Council is seeking a Project Administrator to support the project office and management team on a significant construction program. This full-time, hybrid 3-year contract role focuses on contract administration, document control and timely reporting to keep projects on track.

You will work with site teams and project managers, applying strong MS Office and project coordination skills in a fast-paced environment.

Qualifications

• Minimum 3 years' experience in project administration or a similar role.
• Advanced Microsoft Office skills, particularly Excel, Word and Outlook. Experience with Microsoft Project highly desirable.
• Exceptional organisational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage competing priorities in a fast-paced environment.
• Proactive, solutions-focused attitude and the ability to work independently or within a team.

Responsibilities

• Provide administrative support to the Project Manager and wider projects team
• Coordinate meetings, agendas, minutes, and project correspondence
• Manage project documentation, filing systems, and document control processes
• Process invoices, purchase orders, and payment certificates
• Support onboarding of subcontractors
• Maintain project registers, contact lists, and site records
• Assist with monthly reporting and data collection
• Attend weekly progress meetings

Skills

Microsoft Office mastery

Meet stakeholder communication

Attention to detail

Prioritisation under pressure

Tools

Microsoft Project

Job description

The Mornington Shire Council is a Local Government Authority providing range of services to the twenty-two islands of the Wellesley Group located 125kms north-west of Burketown, 200kms west of Karumba and 444kms from Mount Isa, in the southern section of the Gulf of Carpentaria, residing within the State of Queensland. The island is 2.5 hours flight from Cairns.

About the role

As Project Administrator, you will provide vital support to the project team, ensuring the smooth day-to-day operation of the project office while assisting with contract administration, document control, reporting, and general project coordination. This is an excellent opportunity to work on a major project alongside experienced project managers & site teams within a fast-paced construction environment. This is a full-time, hybrid 3 year contract role.

Key Responsibilities

• Provide administrative support to the Project Manager and wider projects team
• Coordinate meetings, agendas, minutes, and project correspondence
• Manage project documentation, filing systems, and document control processes
• Process invoices, purchase orders, and payment certificates
• Support onboarding of subcontractors
• Maintain project registers, contact lists, and site records
• Assist with monthly reporting and data collection
• Attend weekly progress meetings

About You

• Minimum 3 years' experience in project administration or a similar role
• Advanced Microsoft Office skills, particularly Excel, Word and Outlook. Experience with Microsoft Project highly desirable.
• Exceptional organisational skills and attention to detail
• Strong written and verbal communication skills
• The ability to manage competing priorities in a fast-paced environment
• A proactive, solutions-focused attitude and the ability to work independently or within a team
• Confidence liaising with stakeholders at all levels
• A professional approach to confidentiality and document management
• Previous experience as a Project Administrator, Site Administrator or Project Coordinator within construction
• Experience working on medium to large civil construction projects will be highly regarded

We provide:

• Competitive annual salaries
• 6 weeks Annual Leave, 15 days personal leave