Civil & ITS Project Coordinator — Planning & Delivery

servicestream; Sydney; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Growth opportunities

Employee discounts

Paid leave

Inclusive culture

Job summary

ConnectSydney is seeking an enthusiastic Project Coordinator to join the Networks Delivery team in Rockdale, NSW. The role provides administrative, commercial and delivery support to plan, track, cost and report on civil and ITS projects across the network.

You will collaborate with supervisors, engineers and multiple departments to develop scopes, work packs and delivery documentation, while maintaining schedules, cost tracking and reporting tools within a dynamic, safety-focused environment.

Qualifications

• Understanding of procurement or contract administration processes.
• Exposure to project or financial systems (e.g. Jobpac, JAMS, SAP or similar).
• Use of PMO systems to track projects.
• Ability to manage multiple tasks and priorities.
• Ability to work across multiple stakeholders.
• Experience in project coordination or administration within construction, infrastructure, or maintenance is highly desirable.
• Experience in civil, road, tunnel or infrastructure maintenance environments is highly desirable.
• Strong organisational and communication skills.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).

Responsibilities

• Planning and program support.
• Assist in developing and maintaining forward works programs and lookaheads.
• Coordinate inputs from supervisors, engineers, and other departments.
• Support the development of scopes, work packs, and delivery documentation.
• Track progress of Tactical and Special Project works.
• Support mobilisation and delivery of project improvement works.
• Coordinate meetings, actions, and follow-ups across internal stakeholders.
• Assist with scheduling, resource planning, and traffic coordination inputs.
• Assist with creation and tracking of work orders and purchase orders.
• Support cost tracking, forecasting and budget reporting activities.
• Assist with receipting, claims preparation and supporting documentation.
• Work with Commercial and Finance teams to ensure accurate cost allocation.
• Maintain trackers for project status, risks and key milestones.
• Maintain project trackers, dashboards and reporting tools.
• Assist in gathering data for monthly and ad-hoc reporting.
• Support process improvement and documentation of workflows.
• Help improve data quality across maintenance systems.
• Support coordination across Construction, Traffic, Procurement and Commercial teams.
• Assist in preparing reports, presentations and meeting packs.
• Track actions and ensure follow-up of agreed deliverables

Skills

Procurement knowledge

Contract administration

PMO systems

Multitasking

Stakeholder management

Civil / infrastructure experience

MS Office

Tools

Jobpac

JAMS

SAP

Job description

ConnectSydney is seeking an enthusiastic Project Coordinator to join the Networks Delivery team in Rockdale, NSW. The role provides administrative, commercial and delivery support to plan, track, cost and report on civil and ITS projects across the network.

You will collaborate with supervisors, engineers and multiple departments to develop scopes, work packs and delivery documentation, while maintaining schedules, cost tracking and reporting tools within a dynamic, safety-focused environment.