Program Coordinator

Blackmores Group; Sydney; Hybrid; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Hybrid work model

Paid community leave

Employee discounts

Wellbeing support program

Job summary

Blackmores, a leading Australian natural health company, is seeking a Program Coordinator for a 12-month contract in Sydney's Surry Hills. You will provide hands-on operational support to enable efficient program delivery and engage stakeholders across multiple functions and geographies.

The role focuses on governance, meetings, document control, and logistics, with a strong emphasis on organisation, attention to detail and excellent communication.

Qualifications

• Experience in a Project Coordinator, Program Coordinator or PMO Analyst role.
• Strong organisational skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent written communication and attention to detail.
• Confidence engaging with stakeholders across all levels of an organisation.

Responsibilities

• Coordinate day-to-day program operations, ensuring governance frameworks, tools and standards are consistently applied.
• Manage program meetings and workshops, including scheduling, logistics, agenda preparation, documentation and action tracking.
• Maintain and govern SharePoint and document repositories, ensuring accurate version control and easy access to program materials.
• Prepare presentations, governance packs, leadership updates and program communications.
• Coordinate onboarding activities for new team members, contractors and delivery partners and manage travel/logistics.

Skills

PMO Coordination

Stakeholder Engagement

MS Office 365

SharePoint

Meeting Facilitation

Document Management

Job description

At Blackmores, our vision is to connect 1 billion people to the healing power of nature.

A wholly owned subsidiary of Kirin Holdings, Blackmores Group is a leading natural health company with proud Australian heritage. Operating across 11 markets throughout Asia-Pacific and Greater China, we develop high-quality, evidence-based health solutions that help people live healthier lives.

The Opportunity

Help shape the future of health and wellbeing on a global scale! Kirin Health Science International (KHSI) is embarking on an ambitious transformation journey to bring together the combined strengths of Kirin, FANCL, Blackmores and future brands to create science-led, consumer-centric preventative health solutions. With plans to grow from $800 million to $5 billion by 2035, KHSI is redefining how it operates to support long-term global growth.

The Program Coordinator provides high-quality operational support to enable efficient program delivery. It is a hands-on, administrative support role, focussing on program coordination, document ownership, meeting coordination and stakeholder engagement, travel and logistics.

This role will suit a highly organised, hands-on individual who thrives in complex environments, enjoys bringing structure to ambiguity, and can confidently engage stakeholders across multiple functions and geographies.

This is a 12 month contract based in Surry Hills, NSW.

What you’ll be doing:

• Coordinate day-to-day program operations, ensuring governance frameworks, tools and standards are consistently applied.
• Manage program meetings and workshops, including scheduling, logistics, agenda preparation, documentation and action tracking.
• Maintain and govern SharePoint and document repositories, ensuring accurate version control and easy access to program materials.
• Prepare presentations, governance packs, leadership updates and program communications.
• Coordinate onboarding activities for new team members, contractors and delivery partners.
• Manage travel, accommodation and logistics for project teams, workshops and program events.
• Experience in a Project Coordinator, Program Coordinator, PMO Analyst or Project Support role.
• Strong organisational skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent attention to detail and written communication skills.
• Confidence engaging with stakeholders across all levels of an organisation.
• Strong proficiency with Microsoft Office 365, SharePoint, Teams and project collaboration tools.
• Experience supporting complex transformation or enterprise-wide programs is highly regarded.
• Understanding of program governance, reporting and PMO frameworks.

What You'll Bring

• Experience in a Project Coordinator, Program Coordinator, PMO Analyst or Project Support role.
• Strong organisational skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent attention to detail and written communication skills.
• Confidence engaging with stakeholders across all levels of an organisation.
• Strong proficiency with Microsoft Office 365, SharePoint, Teams and project collaboration tools.
• Experience supporting complex transformation or enterprise-wide programs is highly regarded.
• Understanding of program governance, reporting and PMO frameworks.

Why You'll Love Working at Blackmores

Opportunities to support your local community through paid community leave

WGEA-certified workplace committed to gender equality

Flexible working arrangements, with a hybrid model (3 days in our Surry Hills office)

A socially responsible organisation on track to be carbon neutral by 2030

Discounts across our trusted health brands

Mental health and wellbeing support for you and your family through our Sonder assistance program

If you're excited by the opportunity to help shape a future global operating model and contribute to a transformational growth agenda, we'd love to hear from you.

Agencies please note:

This recruitment assignment is being managed directly by the Blackmores Talent Acquisition team. We will reach out to our preferred agency partners if required. Your respect for this process is appreciated.