Program Coordinator

Tranzformd; Sydney; On-site; AUD 60,000 - 90,000; Full time

Job summary

Tranzformd is seeking a Program Coordinator for a well-known retail client in Sydney on a 6-month contract. You will provide hands-on coordination and administrative support to keep initiatives organised, visible and progressing to plan.

Key tasks include managing schedules, attending governance forums, capturing action items, and supporting reporting, forecasting and continuous improvement across PMO processes. Strong communication and organisational skills are essential.

Qualifications

• Experience in a Project Coordinator, Project Support Officer, PMO Analyst or similar role.
• Strong organisational skills and the ability to manage competing priorities.
• Experience maintaining project schedules, registers, reports and governance documentation.
• Confidence coordinating meetings and engaging with a broad range of stakeholders.
• Excellent written and verbal communication skills.
• Strong attention to detail and a proactive, solutions-focused approach.
• Ability to work effectively across multiple projects or workstreams.
• Familiarity with project delivery methodologies and governance practices.
• Competence using Microsoft Office and common project collaboration or reporting tools.
• Experience in retail, transformation or technology environments will be highly regarded.

Responsibilities

• Coordinating project schedules, milestones, actions and deliverables.
• Maintaining project plans, registers, documentation and collaboration sites.
• Tracking risks, issues, dependencies and decisions, and following up agreed actions.
• Preparing status reports, governance packs, meeting materials and presentations.
• Organising project meetings, workshops and governance forums.
• Capturing minutes, decisions and actions, and monitoring them through to completion.
• Supporting resource coordination, financial tracking and project forecasting.
• Liaising with stakeholders across multiple workstreams to gather updates and resolve information gaps.
• Monitoring delivery progress and escalating emerging risks or delays.
• Supporting consistent project governance, templates and ways of working.
• Contributing to continuous improvement across project and PMO processes.

Skills

Strong organisational skills

Excellent written and verbal comms

Proactive solutions-focused

Manage competing priorities

Coordinate meetings with stakeholders

Microsoft Office proficiency

Tools

Microsoft Office

Project collaboration tools

Job description

Who are we? #Tranzformd

Tranzformd is a transformation and technology consulting business that helps organisations turn strategy into practical, sustainable change.

We work alongside leaders and their teams to solve complex problems, shape the right response and build the capability required to deliver it. Our work spans strategy, operating-model design, transformation planning, program delivery, organisational change and capability uplift.

We favour practical thinking, genuine collaboration and visible progress over large teams, heavy methodologies and generic recommendations.

The opportunity #yourrole

Tranzformd is partnering with a well-known retail organisation to engage a Program Coordinator on an initial 6-month contract. Working closely with project leads, delivery teams and business stakeholders, you'll provide hands‑on coordination and administrative support to help keep initiatives organised, visible and progressing to plan.

Your role will include:

• Coordinating project schedules, milestones, actions and deliverables
• Maintaining project plans, registers, documentation and collaboration sites
• Tracking risks, issues, dependencies and decisions, and following up agreed actions
• Preparing status reports, governance packs, meeting materials and presentations
• Organising project meetings, workshops and governance forums
• Capturing minutes, decisions and actions, and monitoring them through to completion
• Supporting resource coordination, financial tracking and project forecasting
• Liaising with stakeholders across multiple workstreams to gather updates and resolve information gaps
• Monitoring delivery progress and escalating emerging risks or delays
• Supporting consistent project governance, templates and ways of working
• Contributing to continuous improvement across project and PMO processes

You will bring:

• Experience in a Project Coordinator, Project Support Officer, PMO Analyst or similar role
• Strong organisational skills and the ability to manage competing priorities
• Experience maintaining project schedules, registers, reports and governance documentation
• Confidence coordinating meetings and engaging with a broad range of stakeholders
• Excellent written and verbal communication skills
• Strong attention to detail and a proactive, solutions-focused approach
• Ability to work effectively across multiple projects or workstreams
• Familiarity with project delivery methodologies and governance practices
• Competence using Microsoft Office and common project collaboration or reporting tools
• Experience in retail, transformation or technology environments will be highly regarded

Our vision:

To bring the best, most experienced talent on the market and pair it with a relentless commitment to excellence, quality, and risk management. The goal is to consistently achieve exceptional outcomes that exceed expectations.

• Varied and Impactful Projects: At #Tranzformd you'll have the opportunity to work on diverse, high-impact projects across multiple industries.
• Accelerated Professional Development: We're committed to helping you advance your career. You'll have access to ongoing training, mentorship from our team of experts and community.
• Collaborative & Supportive Environment: You'll be part of a team that values collaboration and knowledge-sharing. We believe in learning together, solving problems, and supporting each other to deliver the best results for our clients.
• Work-Life Balance & Flexibility: We understand the importance of work-life balance. With flexible work options, you can design a schedule that works for you while delivering top-tier results for our clients.
• Competitive Compensation & Benefits: Enjoy a competitive salary, comprehensive benefits, and a rewarding career path with opportunities for career advancement.

#Tranzformdawards2024

• 6th in the Deloitte Tech Fast 50
• 28th in the The Australian Financial Review hashtag#AFR Top 100 Fast starters

If you're ready to make a difference in the world transformation and work on exciting, diverse projects, join us at #Tranzformd, a consultancy that values innovation, growth, and teamwork.