Program Assistant

Queensland Government; City of Brisbane; On-site; AUD 60,000 - 76,000; Full time

Job summary

Queensland Government is seeking an capable administrative professional to provide comprehensive support to the State Library's Schools Engagement program. The role acts as a main contact for teachers and school staff, handling enquiries, bookings and calendar coordination while ensuring accurate records and up-to-date program information across multiple platforms.

This position also contributes to broader Information Services administrative tasks, supports meeting coordination and secretariat

Responsibilities

• Provide administrative and operational support across the Schools Engagement program.
• Be a key point of contact for teachers and school staff.
• Manage enquiries and bookings, calendars and schedules.
• Coordinate logistics for school visits, programs and events.
• Process orders and payments.
• Maintain accurate records.
• Keep program information up to date across State Library's website, intranet, SharePoint and social media channels.
• Contribute to broader administrative functions across the Information Services branch.
• Assist with meeting coordination and secretariat support.
• Foster a respectful, collaborative and inclusive team environment.

Skills

Strong communication

Organisational skills

Calendar management

Stakeholder liaison

Administrative support

Job description

Day to day, you'll provide administrative and operational support across the Schools Engagement program and be a key point of contact for teachers and school staff. You'll manage enquiries and bookings, calendars and schedules; coordinate logistics for school visits, programs and events; process orders and payments; maintain accurate records; and keep program information up to date across State Library's website, intranet, SharePoint and social media channels.You'll also contribute to broader administrative functions across the Information Services branch, including meeting coordination and secretariat support, while helping to foster a respectful, collaborative and inclusive team environment.This is a great opportunity for someone with strong communication and organisational skills who enjoys working with people, juggling competing priorities and contributing to a team that brings State Library's collections and resources to life for students and teachers across Queensland.To apply, please upload your current resume and a two-page (maximum) statement outlining your skills, experience and interest in the role. Please also include contact details for two recent referees who can comment on your work performance.For more information, contact the officer listed in the role description.The role description will outline any qualifications, licences and specific requirements of the role. If you are interested in this job we encourage you to read the attached role description and talk to the contact officer.Applications will remain current for a period of up to 12 months and may be considered for other vacancies (identical or similar).Appointments are subject to criminal history checks in accordance with section 52 of the Public Sector Act 2022.Prior to appointment, current and previous public sector employees are required to disclose any history of serious disciplinary action in accordance with section 71 of the Public Sector Act 2022.All employees are required to disclose any interest/s that conflict, may conflict or may be perceived to conflict with the discharge of their duties in accordance with section 89, 182 or 183 of the Public Sector Act 2022.***APPLICANTS ARE REQUESTED TO APPLY ONLINE - scroll down and click the 'APPLY ONLINE' button***Please note any documents attached to Smart Jobs should be in Microsoft Word or PDF format. Please do not upload zipped files.This work is licensed under a Creative Commons Attribution 3.0 Australia License.