Program Administrator

Department of Jobs, Skills, Industry and Regions; City of Melbourne; On-site; AUD 81,000 - 99,000; Full time

Job summary

The Program Administrator, Creative Enterprises, is a key member of the Creative Victoria team, providing critical grants management and administration support across investment programs within Creative Victoria. Based in Melbourne with flexible options, the role involves coordinating program activities, maintaining work programs, analysing data, drafting communications, and administering contracts.

A proactive coordinator with good judgement and clear communication will thrive in a

Qualifications

• Apply processes and policy relevant to the work unit with authority.
• Obtain, summarise and report on stakeholder views.
• Explain concepts and policies to clients, stakeholders and staff.
• Maintain corporate databases and complete analysis.

Responsibilities

• Coordinate program activities and maintain work programs for multiple investment streams.
• Draft communication documents and support contract service agreement administration.
• Analyse data and programming requirements to inform decision making.
• Provide proactive coordination and clear stakeholder communications within a collaborative team.

Job description

Program Administrator, Creative EnterprisesSalary: $81,496 - $98,955 plus superannuationTenure: OngoingUsual hours of work: Full Time (flexibility may be available)Usual work location: 121 Exhibition Street, Melbourne CBD (flexibility may be available)The RoleThe Program Administrator, Creative Enterprises, is a key member of the Creative Enterprises team, providing critical grants management and administration support across a range of investment programs within Creative Victoria. The role supports the implementation and delivery of funding programs and investment initiatives by coordinating program activities, maintaining work programs and stakeholder communication systems, analysing data and programming requirements, drafting communication documents, and administering contract service agreements. The successful applicant will be a proactive coordinator who can exercise professional judgement, communicate clearly with stakeholders and contribute effectively to a collaborative team environment.Main Accountabilities:Apply processes and policy relevant to the work unit with authority.Obtain, summarise and report on stakeholder views.Exercise professional judgement in applying rules and selecting options within guidelines.Explain concepts and policies to clients, stakeholders and staff.Maintain corporate databases and complete analysis.The TeamThe position of Program Administrator, Creative Enterprises, forms part of Creative Victoria / Policy and Delivery.Creative Victoria is the state government body dedicated to championing, growing and supporting Victoria's creative industries and the benefits they bring to Victorians. We invest in the ideas, talent, organisations, events and projects that make Victoria a creative state.The Policy and Delivery branch brings together Creative Victoria's programs and investment supporting artists, creative workers, creative organisations, businesses and portfolio agencies, alongside work to manage and deliver world-class creative infrastructure. The branch also leads policy and coordination across government and industry and the development of Victoria's creative industries strategy.About YouYou will communicate with impact by preparing logical and succinct information and using clear, concise language appropriate to your audience. You will work collaboratively to build a supportive team environment, engage with other teams to share information and support colleagues in challenging situations. You will also demonstrate project delivery capability by defining tasks, coordinating and guiding work activities, monitoring progress against plans and taking corrective action when required.Further InformationFor a confidential discussion, please contact Karen Sovitslis, Manager Creative Enterprises, at [e-mail] Department is committed to creating and maintaining a child safe organisation. We have zero tolerance of child abuse and are committed to taking the necessary steps to protect children from harm by adopting a preventative, proactive and participatory approach to child safety in accordance with the Child Safe Standards.Successful candidates will be required to undergo a National Police Records Check prior to commencing employment with the Department.Please note: We are committed to inclusive recruitment. If you require an adjustment to participate in any stage of the recruitment process or have a particular requirement to be communicated with by either telephone or email only, please notify the DJSIR Talent Acquisition Team on 0472 875 685, or via email at [e-mail] with the position number in the subject line.How to ApplyPlease click the `Apply Now' button. As part of the application process, you will need to provide a copy of your resume and a cover letter addressing the key selection criteria outlined in the position description.Applications close at 23:59pm on 19 October 2026.