Professional Learning Programs Coordinator | Hybrid PMO

Sharp & Carter; City of Melbourne; Hybrid; AUD 75,000 - 80,000; Full time

Benefits offered by this job

Hybrid work arrangement

NFP salary packaging

Newly created role

Career growth

Collaborative team

Broad range of projects

Tuesday office collaboration

Job summary

Sharp & Carter is partnering with a well-established not-for-profit in Victoria to recruit a Project Administration Coordinator for professional learning. Hybrid work setup with 3 days in the office and 2 days remote, offering a hands-on role in coordinating training programs, events and PMO activities from planning through delivery and reporting.

The role suits an organised administrator who thrives on coordinating moving parts, building relationships and driving continuous improvement within a

Qualifications

• Outstanding organisational and time management skills.
• Strong attention to detail and ability to manage multiple priorities.
• Excellent customer service and stakeholder management skills.
• Strong written and verbal communication skills.
• Experience coordinating events, programs or projects.
• Confidence preparing reports and maintaining accurate records.
• Proficiency across Microsoft Office and business systems.
• A proactive, solutions-focused approach.

Responsibilities

• Coordinate professional learning programs, workshops and training initiatives.
• Manage participant registrations, attendance records and communications.
• Maintain project schedules, trackers and program documentation.
• Coordinate meetings, prepare agendas and take minutes.
• Monitor program milestones, actions and reporting deadlines.
• Prepare attendance, participation and performance reports.
• Maintain governance, compliance and audit documentation.
• Support system administration and reporting through Monday.com.
• Assist with testing, implementation and continuous improvement initiatives.
• Liaise with internal stakeholders, participants, presenters and external providers.
• Support basic financial administration, expenditure tracking and invoice processing.
• Coordinate venue, catering and logistical arrangements where required.

Skills

Organisational skills

Time management

Attention to detail

Customer service

Stakeholder management

Written & verbal communication

Event/program/project coordination

MS Office

PMO familiarity

Tools

Microsoft Office

Monday.com

Job description

Sharp & Carter is partnering with a well-established not-for-profit in Victoria to recruit a Project Administration Coordinator for professional learning. Hybrid work setup with 3 days in the office and 2 days remote, offering a hands-on role in coordinating training programs, events and PMO activities from planning through delivery and reporting.

The role suits an organised administrator who thrives on coordinating moving parts, building relationships and driving continuous improvement within a