Professional Learning PMO Coordinator — Hybrid & NFP

Sharp and Carter; City of Melbourne; Hybrid; AUD 75,000 - 80,000; Full time

Benefits offered by this job

NFP salary packaging

Hybrid working arrangement (3 days / 2

Office collaboration day

Job summary

Sharp and Carter in Melbourne is seeking a Project Administration Coordinator to join our Professional Learning program. This newly created role supports a growing PMO and delivery of training programs, events and professional learning initiatives, with hybrid work and salary packaging benefits.

Reporting to the Senior Project Management Officer, you will coordinate registrations, reporting, governance and stakeholder engagement, helping programs run smoothly from planning through delivery.

Qualifications

• Outstanding organisational and time management skills.
• Strong attention to detail and ability to manage multiple priorities.
• Excellent customer service and stakeholder management skills.
• Strong written and verbal communication skills.
• Experience coordinating events, programs or projects.
• Confidence preparing reports and maintaining accurate records.
• Proficiency across Microsoft Office and business systems.
• Proactive, solutions-focused approach.

Responsibilities

• Coordinate professional learning programs, workshops and training initiatives
• Manage participant registrations, attendance records and communications
• Maintain project schedules, trackers and program documentation
• Coordinate meetings, prepare agendas and take minutes
• Monitor program milestones, actions and reporting deadlines
• Prepare attendance, participation and performance reports
• Maintain governance, compliance and audit documentation
• Support system administration and reporting through Monday.com
• Assist with testing, implementation and continuous improvement initiatives
• Liaise with internal stakeholders, participants, presenters and external providers
• Support basic financial administration, expenditure tracking and invoice processing
• Coordinate venue, catering and logistical arrangements where required

Skills

Organisational skills

Time management

Stakeholder management

Communication skills

Report writing

Tools

Monday.com

Microsoft Office

Business systems

Job description

Sharp and Carter in Melbourne is seeking a Project Administration Coordinator to join our Professional Learning program. This newly created role supports a growing PMO and delivery of training programs, events and professional learning initiatives, with hybrid work and salary packaging benefits.

Reporting to the Senior Project Management Officer, you will coordinate registrations, reporting, governance and stakeholder engagement, helping programs run smoothly from planning through delivery.