Production Administrator

Nanosonics; Sydney; On-site; AUD 65,000 - 85,000; Full time

Job summary

Nanosonics in Australia is seeking a highly organized Production Administrator to join the Production team. You will provide essential administrative support to keep production operations running smoothly, liaising with Production, Warehouse, Planning and Quality teams.

Responsibilities include coordinating production documentation, processing production orders, maintaining records, managing ERP transactions in D365 and Objective, and ensuring compliance with quality, safety and regulatory

Qualifications

• Experience in an administration role within production or manufacturing (1–3 years preferred).
• Strong computer skills, including Microsoft Office, with experience using ERP and document management systems such as D365 and Objective.
• Excellent communication, organisational and data entry skills with the ability to meet deadlines.

Responsibilities

• Coordinate production administration, including preparing documentation and labels, generating digital certificates, processing production orders and maintaining accurate production records.
• Support inventory accuracy through ERP transactions, stock reconciliations, cycle counts and collaboration with Warehouse and Quality teams to resolve variances and manage non-conforming product.
• Provide day-to-day operational support, including purchasing production consumables and PPE, assisting production activities where required, and ensuring compliance with Quality Management System, Environmental and Workplace Health & Safety requirements.

Skills

Administration

ERP systems

MS Office

Data entry

Documentation

Tools

D365

Objective

Job description

At Nanosonics, we're improving global healthcare through innovation. As a leader in infection prevention technologies, we're passionate about developing solutions that make a real difference to patient outcomes worldwide.

We're looking for a highly organised and detail-oriented Production Administrator to join our Production team. This role is ideal for someone who enjoys working in a fast-paced manufacturing environment and thrives on keeping operations running smoothly.

About the Role

Reporting to the Production Manager, you will provide essential administrative support to the Production team, helping to ensure the efficient flow of production activities. Working closely with Production, Warehouse, Planning and Quality teams, you'll manage production documentation, inventory transactions, production order processing and document control, while supporting compliance with quality, safety and regulatory requirements.

What You’ll Do

• Coordinate production administration, including preparing documentation and labels, generating digital certificates, processing production orders and maintaining accurate production records.
• Support inventory accuracy through ERP transactions, stock reconciliations, cycle counts and collaboration with Warehouse and Quality teams to resolve variances and manage non-conforming product.
• Provide day-to-day operational support, including purchasing production consumables and PPE, assisting production activities where required, and ensuring compliance with Quality Management System, Environmental and Workplace Health & Safety requirements.

About You

You'll be an organised, proactive administrator with strong attention to detail and the ability to manage competing priorities in a manufacturing environment.

To be successful, you'll have:

• Experience in an administration role, preferably within production or manufacturing (1–3 years preferred).
• Strong computer skills, including Microsoft Office, with experience using ERP and document management systems such as D365 and Objective being highly regarded.
• Excellent communication, organisational and data entry skills, with the ability to work accurately and meet deadlines.
• A collaborative approach, willingness to learn and commitment to quality and continuous improvement.

Why Join Nanosonics?

At Nanosonics, our people are at the heart of everything we do. Guided by our values of Collaboration, Innovation, Discipline, Agility and Will to Win, we foster an inclusive culture where people are empowered to grow, contribute and make a meaningful impact on healthcare globally.

If you're looking for an opportunity to join an innovative Australian medical technology company and contribute to a high-performing manufacturing team, we'd love to hear from you.

Applicants must have full working rights in Australia.