Product Development and Production Assistant

Bayse Brand Pty Ltd; Melbourne; On-site; AUD 60,000 - 90,000; Full time

Job summary

Bayse Brand Pty Ltd in Melbourne is seeking a motivated Product Development and Production Assistant to support end-to-end product development and production, working closely with the Product Developer to ensure accurate technical documentation and timely sample approvals.

The role provides administrative and operational support across costing, purchase orders, critical path management and production tracking, helping ensure samples meet specs and deliveries stay on schedule.

Job description

Product Development and Production Assistant

The Product Development & Production Assistant supports the end-to-end product development and production process, working closely with the Product Developer to ensure accurate technical documentation, effective factory communication, timely sample approvals and smooth production coordination.

The role provides administrative, technical and operational support across product development, costing, purchase orders, critical path management and production tracking to help ensure products meet approved specifications and delivery timelines.

Key Responsibilities

Product Development and Technical Support

• Assist the Product Developer with creating and updating technical packs from SMS to PP


• stages.


• Update POMs, measurement charts, garment construction, fabric and trim specifications.


• Incorporate approved fit, SMS and PP comments and communicate revisions to factories.


• Assist with fittings, sample reviews and technical documentation.


• Develop knowledge of garment construction, product specifications and Proto, Fit, SMS, PPS


• and TOP stages

Factory Communication & Production Coordination

• Liaise with factories to follow up on samples, technical revisions, FOB quotations, approvals


• and production progress.


• Maintain critical paths and monitor deadlines, sample turnaround, production milestones,


• bulk fabric and trim approvals, and ex-factory dates.


• Track incoming samples and shipments, coordinate sample reviews and approval


• documentation, and ensure samples reach relevant stakeholders.


• Measure incoming shipment samples and cross-check measurements against the approved


• PP sample and specifications. Document discrepancies, communicate findings to the Product


• Developer and follow up on required corrective actions or approvals.


• Follow up on production delays and quality issues, monitor corrective actions and escalates risks where required.

Costing, Purchase Orders & Administration

• Request and follow up on FOB quotations and revised costs.


• Maintain costing trackers and flag cost changes or potential margin risks to relevant


• stakeholders.


• Raise and update purchase orders, verifying style details, colourways, quantities, costs and


• delivery dates.


• Maintain accurate records of samples, shipments, purchase orders, production status and


• supplier information.

Critical Path, WIP & Team Coordination

• Maintain up-to-date Work in Progress (WIP) trackers, recording outstanding actions,


• responsibilities and deadlines.


• Provide timely progress updates to Design, Product Development, Production and relevant


• suppliers.


• Follow up on outstanding approvals and actions to support seasonal development and


• delivery timelines.


• Identify potential delays or missing information and escalates risks where required.

Role Boundaries

• The role supports technical documentation, sample measurement and checking,


• coordination, administration and factory follow-up. Final decisions on design direction, technical construction, fit and quality approval, pricing and margins remain with the Product Developer or other authorised stakeholders.