Product and Operations Coordinator

Assembly Talent; Sunshine Coast Regional; Hybrid; AUD 65,000 - 90,000; Full time

Job summary

Assembly Talent on the Sunshine Coast is seeking an organised Operations Coordinator to sit at the centre of operations, product, wholesale and day-to-day coordination, helping keep the business running smoothly across every moving part.

The role is onsite on the Sunshine Coast; you will manage calendars, coordinate samples, support supplier communications and assist with ad hoc operational projects across a fast-paced fashion business.

Qualifications

• 3–5 years experience in operations, coordinator or administration
• Experience within fashion, retail, eCommerce or lifestyle brands is preferred
• Highly organised with strong attention to detail
• Comfortable managing multiple priorities in a fast-paced environment
• Hands-on, proactive approach with strong communication skills
• Experience with systems such as Shopify, Cin7 Core, Excel/Word, Later, Instagram & Facebook is highly regarded

Responsibilities

• Support day-to-day running of business operations
• Maintain organised operational systems and processes
• Assist with internal coordination, supplier communication and follow-up
• Support ad hoc operational projects across the business
• Prepare samples for photoshoots, campaigns and internal meetings
• Coordinate movement of development and sales samples
• Assist with sample tracking, shipping and related documentation
• Support the Garment Technician with measuring prototypes and shipping samples
• Prepare samples and paperwork for ghost imagery
• Assist with wholesale administration and order processing
• Generate sales orders and maintain accurate records
• Coordinate movement of samples between agents and partners
• Support relationships with wholesale agents and retail partners
• Assist with preparing seasonal sales tools and assets
• Support office administration and general business coordination
• Assist with calendar management and internal communication
• Help improve and document business processes where required
• Experience with Shopify & Shopify POS, Cin7 Core, Microsoft Excel & Word, Later, Instagram & Facebook is highly regarded

Skills

Operations coordination

Administrative support

Calendar management

Multi-tasking

Tools

Shopify

Cin7 Core

Microsoft Excel

Microsoft Word

Later

Instagram

Facebook

Job description

Where Your Career Story Gets Interesting

This is one of those roles where you become the person everyone relies on.

Working behind the scenes of a growing fashion brand, you will sit at the centre of operations, product, wholesale and day-to-day coordination, helping keep the business running smoothly across every moving part.

Perfect for someone who loves organisation, thrives in fast-moving environments and genuinely enjoys being the calm, proactive person who keeps things on track.

The business is beautifully brand-led, collaborative and hands-on, with a close-knit team based on the Sunshine Coast. This role offers the opportunity to work across multiple areas of the business while gaining broad exposure to operations, product and wholesale functions as the brand continues to grow.

This is an onsite role based at the Sunshine CoastOffice, so candidates must be able to commute regularly.

What Your Days Will Look Like

Operations

Support the smooth day-to-day running of business operations

Maintain organised operational systems and processes

Assist with internal coordination, supplier communication and follow-up

Support ad hoc operational projects across the business

Product Support

Prepare samples for photoshoots, campaigns and internal meetings

Coordinate movement of development and sales samples

Assist with sample tracking, shipping and related documentation

Support the Garment Technician with measuring prototypes and shipping samples

Prepare samples and paperwork for ghost imagery

Wholesale

Assist with wholesale administration and order processing

Generate sales orders and maintain accurate records

Coordinate movement of samples between agents and partners

Support relationships with wholesale agents and retail partners

Assist with preparing seasonal sales tools and assets

Administration & Coordination

Support office administration and general business coordination

Assist with calendar management and internal communication

Help improve and document business processes where required

What Makes a Great Fit

3-5 years' experience in an operations, coordinator or administration role

Previous experience within fashion, retail, eCommerce or lifestyle brands

Highly organised with strong attention to detail

Comfortable managing multiple priorities in a fast-paced environment

A hands-on, proactive approach with strong communication skills

Someone who enjoys supporting the wider team and being across the detail

Experience with the below systems is highly regarded:

Shopify & Shopify POS

Cin7 Core

Microsoft Excel & Word

Later

Instagram & Facebook

Why You’ll Love It

Broad exposure across operations, product and wholesale

A collaborative and growing business with a close-knit team

Opportunity to work closely with leadership and contribute across the business

A role with variety, ownership and genuine impact

Assembly Talent acknowledges the Wurundjeri peoples of the Kulin Nation, the traditional custodians of the land on which we work. We pay our respects to Elders past, present, and emerging.