Procurement Officer

Willoughby City Council; Sydney; Hybrid; AUD 85,000 - 92,000; Full time

Benefits offered by this job

Flexible working

Fitness Passport

Job summary

Willoughby City Council is seeking a Procurement Officer to support sourcing, provide procurement advice and ensure value for money across the organisation.

You will manage compliance checks, assist with tenders, vendor due diligence, and staff training while promoting best practices in procurement and contract management. Flexible, full-time arrangement with rostered days off and Fitness Passport access.

Qualifications

• Qualified in Procurement, Contract Management, Business, or Commerce.
• Proven procurement experience and knowledge of public sector rules.
• Strong MS Office and data handling skills.

Responsibilities

• Provide procurement support and advice to Council staff and ensure policy compliance.
• Conduct compliance checks, evaluate exemption requests and assist with procurement panels.
• Coordinate vendor creation and due diligence checks in Technology One and vendor changes.
• Source goods and services, participate in tender processes and report on procurement metrics.
• Train staff on procurement matters and support ordering system queries.

Skills

Procurement knowledge

Contract management

Microsoft Office

Power BI

Stakeholder engagement

Policy compliance

Teamwork

Education

Procurement qualification

Tools

Technology One

SAP

ECM/TRIM

Job description

Support efficient sourcing and procurement, provide practical advice and help deliver value for money for our community.

Full-time opportunity with flexible working, rostered days off and access to Fitness Passport.

Salary from $84,878.28 - $91,502.15 per annum plus 12% Superannuation.

Make a Difference Where You Work

At Willoughby City Council, we're committed to creating a sustainable, inclusive and thriving community. As a Procurement Officer, you will report to the Contracts and Procurement Team Leader and support efficient sourcing and procurement across Council.

You will provide timely, cost-effective procurement advice, build positive stakeholder relationships and help ensure purchasing activities deliver value for money and comply with relevant legislation and Council policies and procedures.

Why Join Us?

• Support Council Services: Provide accurate, welcoming and prompt procurement support to internal and external customers.
• Deliver Value for Money: Support effective sourcing and procurement practices that help Council maintain continuity of service.
• Drive Improvements: Contribute to best practice, organisational improvements and procurement guidance and training.

About the Role

As a Procurement Officer, you will:

Provide procurement support and advice to Council staff, helping ensure procurement policies and procedures are followed and delivering prompt, accurate customer service.

Conduct compliance checks, including daily purchase order spot checks, evaluate exemption requests and work with the Procurement Risk and Sustainability Officer to reduce non-compliance.

Coordinate and report on vendor creation and certification in Technology One, including due diligence checks for new vendors and changes to existing vendors’ bank details.

Source goods and services, participate on evaluation panels and assist with tender processes in accordance with relevant legislation.

Guide and train staff on procurement matters, assist with purchasing system queries and order closure or cancellation, and provide data and compliance reports.

Identify and implement procurement best practice, assist with Procurement Specialist duties during absences and help update the GIPA contract register.

Undertake other duties, projects or tasks as directed and in line with relevant skills and competence.

What You’ll Bring

• Relevant qualifications in Procurement, Contract Management, Business, Commerce or equivalent.
• Demonstrated knowledge and experience in procurement.
• Demonstrated ability in Microsoft applications such as Word, Excel and Outlook.
• Experience in the use of Enterprise Systems, such as Technology One or SAP.
• Experience in the use of Record Management Systems, such as ECM or TRIM.
• Proven ability to maintain confidentiality.
• Excellent communication, interpersonal and organisational skills, including the ability to meet deadlines and discuss and resolve issues.
• Demonstrated ability to work effectively, both individually and as part of a team.
• Highly customer and delivery focused.
• Willingness to learn and provide input into organisational improvements.
• Knowledge or experience in Local or State Government or similar environments.
• Demonstrated knowledge of the NSW Local Government Act 1993 and associated regulations, and their application to procurement and contract management procedures.
• Experience in facilitating training for internal and external stakeholders.
• Reporting and data analysis skills, including experience using Power BI.

Applications should address the key responsibilities outlined in the Position Description. The Position Description is located in the Job Attachments section of the job listing.

Successful candidates may be required to undertake pre-employment screening, including relevant background and qualification checks.

Applications close: Sunday 22 November 2026 at 11:30pm

Applications need to be submitted in PDF format.

Please note recruitment activity may commence before the closing date.

At Willoughby City Council, inclusion, diversity and belonging are core to how we work and how we recruit. We are committed to building a workplace that reflects the diversity of our community - one where everyone feels respected, valued and supported to contribute fully. We welcome applications from people of all backgrounds, abilities and identities - including Aboriginal and Torres Strait Islander peoples, people with disability, culturally and linguistically diverse individuals, LGBTIQA+ communities, veterans, and people of all ages. If you require adjustments during the recruitment process, we encourage you to let us know. We are committed to ensuring an accessible, inclusive and barrier-free experience for every candidate.

For more information, contact: Paul Brown, Contracts and Procurement Team Leader **********@Willoughby.nsw.gov.au or on [phone]