Procurement Officer

Brown Brothers Engineers Australia Pty; Melbourne; On-site; AUD 90,000 - 120,000; Full time

Job summary

AxFlow is seeking an experienced Procurement Officer to manage end-to-end procurement, fleet management and purchasing across the AxFlow group. Based at our Keysborough Distribution Centre, you’ll drive cost-effective sourcing, supplier performance and reliable supply while partnering with finance to align procurement with budgets.

You will handle RFQ processes, purchase orders, supplier reviews, ERP activity (AS400, Dynamics 365) and cross‑functional collaboration with operations, warehouse and

Qualifications

• Diploma or Bachelor's degree in Supply Chain or related field preferred.
• 5+ years’ experience in procurement, purchasing or supply chain within industrial/engineering environments.
• Demonstrated ability to independently manage end-to-end procurement and drive closure.

Responsibilities

• Own procurement activities through full cycle: requirements, sourcing, RFQ, quote analysis, recommendation, approval and PO/contract.
• Manage procurement across OEM pumps, fluid handling equipment, spare parts, PPE, MRO and general purchasing.
• Source, evaluate and manage suppliers, negotiate pricing, terms and service agreements.
• Prepare clear, decision-ready commercial recommendations covering needs, options, TCO, risks and actions.
• Maintain OEM and supplier relationships with regular performance reviews and escalation when needed.
• Process POs and procurement activity in AS400 and Dynamics 365 with high accuracy.
• Coordinate internal procurement and inter-company transfers to optimise inventory.
• Manage end-to-end fleet procurement and leasing for 100+ vehicles; renewals and compliance.
• Support CAPEX procurement and lifecycle cost analysis; deliver cost savings.

Skills

Procurement

Vendor management

Negotiation

Cross-functional collaboration

Data analysis

Education

Bachelor’s degree in Supply Chain

Diploma in related field

Tools

AS400

Dynamics 365

SAP

Oracle

Job description

Brown Brothers Engineers Australia – Keysborough VIC

AxFlow is the leading source of pumps, mixers, valves, heat exchangers, instruments, and complete pumping systems, delivering fluid handling expertise to the process industry. We partner with top OEMs to provide high-quality products, solutions, and technical support, helping our customers achieve reliable, efficient, and safe operations across industrial and commercial applications.

About the Role

We are seeking an experienced Procurement Officer to manage end-to-end procurement, fleet management, and purchasing activities across the AxFlow group. This role requires strong commercial judgement, accuracy and ownership, with responsibility for progressing procurement matters from initial requirement through sourcing, evaluation, recommendation, approval, delivery and verified closure. You will drive cost-effective sourcing, strong supplier performance and reliable supply, while supporting the S&OP process, partnering with finance to align procurement with budgets, demand forecasts and inventory planning.
Based at our Keysborough Distribution Centre, you’ll gain broad exposure across OEM procurement, fleet management, ERP systems and cross-functional collaboration with operations, finance and business units. The successful candidate will be expected to resolve routine procurement matters independently within agreed authority limits and bring decision-ready recommendations to management where escalation is required.

Key Responsibilities

• Own procurement activities through the full cycle: requirements clarification, sourcing, RFQ management, quote normalisation, total-cost assessment, recommendation, approval, purchase order / contract, supplier follow-up, delivery, issue resolution and closure
• Manage procurement across OEM pumps and fluid handling equipment, components, spare parts, PPE, MRO and general purchasing
• Source, evaluate and manage suppliers, including negotiation of pricing, terms and service agreements
• Prepare clear, decision-ready commercial recommendations covering the business need, options considered, total cost of ownership, assumptions, risks, operational impacts and recommended course of action
• Maintain strategic OEM and supplier relationships and manage performance through regular reviews, action tracking, NCR management, corrective-action follow-up and escalation of overdue or recurring issues
• Process and manage purchase orders through AS400 and Dynamics 365 with high levels of accuracy and timeliness
• Coordinate internal procurement and inter-company transfers to optimise inventory utilisation
• Manage end-to-end fleet procurement and leasing for 100+ vehicles, including renewals, compliance, cost control and commercial optimisation
• Support procurement and commercial evaluation of warehouse, fleet, MHE, facilities and operational CAPEX, including robust business-case inputs and lifecycle cost analysis
• Identify and deliver cost savings through negotiation, consolidation, spend analysis and strategic sourcing
• Support ERP improvement initiatives, master-data accuracy and procurement process standardisation
• Ensure procurement compliance, governance, contractual discipline and audit readiness
• Partner with operations, supply chain, warehouse, finance and sales teams to support business needs

About You

• Diploma or Bachelor's degree in Supply Chain Management, Business, Commerce or a related field preferred
• 5+ years’ experience in procurement, purchasing or supply chain within an industrial, engineering or technical environment
• Demonstrated ability to independently manage end-to-end procurement activities and drive matters through to closure
• Experience managing multiple spend categories and supplier relationships
• Strong commercial judgement, including total cost of ownership analysis, quote normalisation, supplier comparison, scenario analysis and negotiation
• Strong supplier-performance and issue‑resolution capability
• Fleet procurement or vehicle leasing experience highly regarded
• Strong ERP experience (AS400, Dynamics 365, SAP, Oracle or similar)
• Demonstrated high level of commercial and data accuracy, with the ability to validate supplier quotations, pricing, freight, lead times, payment terms, ERP data, contractual obligations and supporting documentation
• Comfortable working closely with finance on budgets, forecasting and inventory planning
• Highly organised, able to manage competing priorities with urgency, maintain action visibility and consistently drive matters to closure
• Confident operating independently within agreed authority limits while collaborating effectively across functions
• Professional, ethical approach to procurement, supplier management and governance
• Broad, hands‑on role with real influence across the business
• Exposure to OEM procurement, fleet management, CAPEX and ERP systems
• Opportunity to help shape a centralised group procurement function
• Stable, growing organisation with long‑term career opportunities
• Collaborative, professional team environment

Join Us

Take the next step in your career with AxFlow!

While only shortlisted candidates will be contacted, all applications are treated confidentially. Applicants must have valid working rights in Australia.