Procurement Officer

Charter Diligence; Canberra; Hybrid; AUD 94,000 - 123,000; Full time

Benefits offered by this job

Early cash advances on approved timesh

Hybrid work arrangement

Job summary

Charter Diligence is seeking an experienced Commercial Support Officer to join a busy ACT Government project environment supporting commercial ventures and development initiatives. You will work with senior leaders, project managers, suppliers and internal stakeholders to provide high-level commercial, procurement, governance and administrative support across multiple workstreams.

Hybrid arrangement, minimum 3 days in the office, ASAP start, 9-month duration, with a focus on contract

Qualifications

• Experience in commercial support, procurement, or contract administration.
• Experience coordinating procurement documentation and approvals.
• Knowledge of ACT Government procurement processes or ability to learn quickly.
• Experience supporting contract management or commercial projects.
• Strong monitoring of contracts, milestones, budgets and invoices.
• Excellent written communication and briefing skills.
• Strong stakeholder engagement with senior leaders and suppliers.
• Excellent organisational skills for fast-paced environments.
• Attention to detail and risk escalation.
• Understanding governance, document control and records management.

Responsibilities

• Coordinate procurement activities from documentation through approvals and input.
• Prepare consultant briefs, contracts, purchase orders, variations and supporting commercial documentation.
• Track contract milestones, expiry dates, risks and actions.
• Monitor project expenditure and assist with financial reporting.
• Process invoices and related financial transactions.
• Maintain contract, procurement and project registers.
• Prepare briefing notes, reports and presentations for senior stakeholders.
• Coordinate meetings and stakeholder activities including minutes.
• Escalate risks and issues to support decisions.
• Maintain document control and records in line with government requirements.

Skills

Commercial support

Procurement

Contract administration

Project support

Governance

Stakeholder engagement

Documentation

MS Office

Education

Business/Procurement/Contract management education

Tools

Microsoft Office

ERP systems

Job description

Our Client

Our client is an ACT Government organisation responsible for delivering residential, commercial and industrial land development across the Territory, supporting housing supply, urban renewal, infrastructure and sustainable community outcomes. Its work spans land release, master-planned communities, commercial ventures and major development initiatives across Canberra. The broader delivery function manages land, infrastructure and approvals supporting new suburbs, urban renewal precincts, community facilities, transport connections and commercial development arrangements. Recent public reporting also highlights a significant portfolio of commercial ventures and city-shaping development activity. This opportunity sits within a commercial ventures environment where strong procurement coordination, contract administration, financial oversight and governance support are essential to successful project delivery. The source position description confirms that the role works closely with project managers, suppliers and internal stakeholders to support commercial and operational outcomes.

Why Contract With Us

At Charter Diligence, we go beyond just placement - we support our contractors with practical benefits that reflect real-life needs. All contractors engaged through us have access to early cash advances on approved timesheets, offering flexibility in cases of unforeseen expenses or cash flow challenges. Unlike traditional labour hire providers, we understand that life doesn’t always align with a pay cycle - and we're here to help when it matters most. Well, ask your mates if they’re already a Charter Diligence Contractor - chances are, they’re already benefiting from the support we provide.

About The Role

This is an opportunity for an experienced Commercial Support Officer to join a busy ACT Government project environment supporting commercial ventures and development initiatives. Working alongside senior leaders, project managers, suppliers and internal stakeholders, you will provide high-level commercial, procurement, governance and administrative support. The position combines procurement coordination, contract administration, financial monitoring, executive support and project governance, making it well suited to someone comfortable managing multiple workstreams within a government or similarly regulated environment. Comparable Australian government commercial support roles also commonly involve maintaining contract registers, tracking vendor performance, managing procurement documentation and improving contract administration processes.

Position

Commercial Support Officer

PAYG Rate

$67.70 to $88.94 per hour + super

Location

Dickson, ACT

Working Arrangement

Hybrid, minimum 3 days per week in the office

Start Date

ASAP, subject to cleared Police Check

Duration

9 months

Key Responsibilities

• Coordinate procurement activities from initial documentation through approvals, evaluation processes and stakeholder input.
• Prepare and administer consultant briefs, contracts, purchase orders, variations and supporting commercial documentation.
• Track contract milestones, deliverables, expiry dates, risks and outstanding actions to support timely project delivery.
• Monitor project expenditure, commitments and budgets and assist with financial reporting and reconciliation.
• Process invoices, purchase orders and related financial transactions accurately and within required timeframes.
• Maintain contract, procurement and project registers, ensuring records remain complete, current and audit-ready.
• Prepare briefing notes, correspondence, reports, presentations and operational planning documents for senior stakeholders.
• Coordinate meetings, consultant engagements and stakeholder activities, including agendas, meeting papers and minutes.
• Monitor actions and decisions arising from meetings and follow up with responsible stakeholders.
• Support contract performance monitoring and assist with identifying emerging commercial, delivery or compliance issues.
• Maintain effective document control and records management practices in accordance with government requirements.
• Liaise with project managers, suppliers, consultants and corporate teams to resolve administrative and commercial matters.
• Identify process improvements that strengthen procurement, contract administration and reporting workflows.
• Support governance, compliance and reporting requirements across the commercial project portfolio.
• Escalate risks, delays and documentation issues appropriately to support informed decision-making.

About You

• Demonstrated experience in commercial support, procurement, contract administration, project support or business operations.
• Experience coordinating procurement documentation, approvals, quotations, evaluations and associated workflows.
• Knowledge of ACT Government procurement processes is highly desirable, or the demonstrated ability to quickly learn government procurement requirements.
• Experience supporting contract management or commercial projects will be highly regarded.
• Strong capability in monitoring contracts, deliverables, milestones, budgets, purchase orders and invoices.
• Excellent written communication skills with experience preparing briefs, reports, correspondence and presentations.
• Strong stakeholder engagement skills and the ability to work effectively with senior leaders, project teams, consultants and suppliers.
• Excellent organisational skills with the ability to prioritise competing deadlines in a fast-paced environment.
• High attention to detail and confidence identifying risks, inconsistencies or outstanding actions requiring escalation.
• Sound understanding of governance, compliance, document control and records management requirements.
• Proficiency with Microsoft Office applications, particularly Word, Excel, Outlook and PowerPoint.
• Exposure to government procurement, finance, records management or ERP systems will be advantageous.
• Qualifications in business, procurement, contract management, commerce, project management or a related discipline will be advantageous.
• Procurement or contract management training or certification will be viewed favourably.
• Ability to obtain and maintain the required Police Check.
• Applicants must hold valid working rights in Australia. Australian permanent residents, Australian citizens or holders of an appropriate long-term Australian work visa are required.
• Sponsorship is not available for this position.
• As a mandatory requirement for this contract role required by our client, applicants are kindly asked to complete a compliance check and upload their work rights verification at www.charterdiligence.com.au/portal. Incomplete submissions may not be considered. If you have any questions or need assistance with the process, please don’t hesitate to contact our team—we’re here to help.

Application Process

Important: Due to the high volume of applications and the limited submission timeframe, we may not be able to contact all applicants. This is not a reflection of interest, but a result of operational constraints. As part of mandatory government contract requirements, priority will be given to candidates who have completed all necessary compliance checks. For applicants with privacy concerns regarding work rights verification submission, documents may be presented in person at our local offices for sighting.

Equal Opportunity

Charter Diligence is an equal-opportunity employer committed to diversity and inclusion. We welcome applications from all qualified individuals, regardless of their background. Join us and be part of a team that is shaping the future of the industry.