Procurement & Inventory Coordinator

Wholesale Food Group; Gold Coast City; On-site; AUD 34,000 - 48,000; Part time

Job summary

Wholesale Food Group on the Gold Coast is seeking a Part Time Procurement & Inventory Coordinator to manage purchasing, stock control and supplier performance while supporting production planning. You will raise POs, source ad-hoc items, maintain BOM and pricing, coordinate deliveries, and ensure stock accuracy.

The role requires CIN7 proficiency, strong negotiation skills, and the ability to work independently in a fast-paced team environment, with 20–25 hours per week.

Qualifications

• 5 years experience as a Procurement Coordinator or in a similar role.
• Proficiency in CIN7 Inventory system to manage stock levels and orders.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Strong organizational and multitasking abilities with attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong negotiation and problem-solving skills.
• Knowledge of procurement best practices and industry trends is a plus.

Responsibilities

• Raising purchase orders to meet production schedules.
• Source and purchase ad-hoc consumables and one-off items as directed.
• Ensure compliance with procurement processes and policies.
• Assist with tenders and negotiate contracts for goods.
• Continual supplier analysis to ensure cost reductions and onboarding of new suppliers.
• Coordinate delivery of goods and maintain inventory control with warehouse staff.
• Maintain supplier pricing files within CIN7 for cost accuracy.
• Prepare and forecast annual material prices to enable future budgets.
• Assist with warehouse stock counting and reconciliations.
• Maintain contracts and negotiate with transport operators for best delivery prices.
• Oversee CIN7 inventory management system and BOM maintenance.
• Review sales volumes to plan inventory demand and production schedules.

Skills

Procurement coordination

Negotiation

Problem-solving

Organizational skills

Multitasking

Communication

Independent work

Tools

CIN7 Inventory system

Microsoft Office

Job description

Wholesale Food Group is a leading food manufacturer in Australia, specializing in gourmet Mediterranean-inspired foods and custom private label food products for food brand owners, retailers, and distribution companies. Since 1996, they have served a diverse range of local and national B2B customers across various industries and international clients. Their Gold Coast, Queensland location has been a hub for high-quality food manufacturing services and gourmet products.

We are currently seeking a Part Time Procurement & Inventory Coordinator to join our team. Monday to Friday - 20 to 25 hours per week. No Weekend Work!!

This role will include duties such as:

Raising purchase orders to purchase goods and services to ensure production schedules are achieved on time.

Source and purchase ad-hoc consumable and one off items from time to time and as directed.

Ensuring compliance is met with procurement processes and policies.

Assisting with the preparation of tenders and negotiation of contracts for the supply of goods.

Continual supplier analysis to ensure efficiencies and cost reductions, ensuring they meet approved supplier requirements and onboard new suppliers as required.

Coordinating delivery of goods and to maintain inventory control activity with warehouse staff. This may include assisting with good receipt activities and functions in CIN 7 inventory system.

Maintain supplier pricing files within CIN 7 to ensure purchase price and therefore Cost of Goods accuracy.

Prepare and forecast annual material prices to enable future budget preparations.

Assist with warehouse stock counting requirements as necessary.

Responding to contractual matters and carrying out contract reviews.

Maintaining registers for contracts.

Negotiate with transport operators to ensure the best price options for the delivery of goods ex Wholesale Food Group to customers premises.

Preparing documents, reports and other duties as directed.

Negotiation of import freight management.

Oversee and manage the CIN 7 Inventory management system or any future inventory or EPR system the business may wish to implement.

Be responsible for the maintenance of inventory master file details and Bill of Material maintenance, including addition of new products and materials.

Responsible for reviewing sales volumes to budget and working with the sales team to plan inventory demand requirements to create future production schedules for the production teams.

Manage inventory levels in line with company requirements and targets.

Converting production plans to raw material/packaging demand plans for purchasing officer to coordinate material requirements.

Ensuring stock accuracy by conducting stock counts on a cyclic and regular basis.

Reconcile and investigate stock variations. Develop remediation plans to avoid future stock losses.

Ability to multitask to a reasonable level.

What we are looking for:

5 years experience as a Procurement Coordinator or in a similar role within a procurement or supply chain environment.

Proficiency in the use of CIN7 Inventory system to manage stock levels, track orders, and generate inventory reports or other inventory system experience is a must.

Proficiency in Microsoft Office (Excel, Word, Outlook)

Strong organizational and multitasking abilities, with a keen eye for detail.

Excellent communication skills, both written and verbal.

Ability to work independently and as part of a team in a fast-paced environment.

Strong negotiation and problem-solving skills.

Knowledge of procurement best practices and industry trends is a plus.