Procurement & Contracts Officer

Livingstone Shire Council

Yeppoon

On-site

AUD 85,000 - 103,000

Full time

4 days ago

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Employee Assistance Program

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Job summary

Livingstone Shire Council seeks a Permanent Full Time Procurement and Contracts Officer to shape procurement outcomes and manage commercial risks for the Yeppoon community.

The role focuses on coordinating end-to-end procurement and contract activities, maintaining records, and supporting stakeholders to deliver efficient, compliant procurement.

Qualifications

Qualifications in Procurement & Contract Management or a relevant field (Business/Property Law, Property/Facilities Management) and/or experience in a similar role.
Proven ability to coordinate procurement and contract processes with accuracy and professionalism.
Strong record-keeping, documentation and stakeholder support skills.

Responsibilities

Coordinate end-to-end procurement and contract administration activities, ensuring documentation, approvals and records are managed accurately and efficiently.
Prepare and administer quotations, tenders, contracts, reports and procurement correspondence.
Maintain procurement and contract records, ensuring compliance with legislative, policy and governance requirements.
Support stakeholders throughout the procurement lifecycle by providing advice, guidance and administrative support.
Monitor contract milestones, variations, renewals and performance requirements to ensure obligations are met.
Liaise with suppliers, contractors and internal stakeholders to facilitate smooth procurement and contract processes.
Contribute to process improvements that enhance efficiency, compliance and service delivery across Council.

Skills

Procurement administration

Contract documentation

Compliance and governance

Administrative organisation

Education

Procurement & Contract Management

Job description

Permanent Full Time | QLGIA (Stream A) Level 4

Location: Yeppoon | Reports to Principal Procurement & Contracts Officer

The Role

As our Procurement and Contracts Officer, you will play a pivotal role in shaping procurement outcomes, managing commercial risks and helping Council deliver great results for the community.

We are looking for a procurement professional who thrives on delivering commercial outcomes and navigating complexity.

About Us

Livingstone Shire sits along the stunning Capricorn Coast, covering 11,776 square kilometres and home to nearly 43,000 residents. Since its formation in 2013, Council has grown into a values-driven organisation with around 400 staff committed to delivering for our community.

Our region is known for its relaxed coastal lifestyle, pristine beaches, lush rainforests, and vibrant community spirit. It’s a place where connection matters, and where nature and opportunity live side by side.

Council’s culture is built on Accountability, Teamwork, Community, Potential, and Positivity; values that guide how we work and how we lead.

Our vision is to be A prosperous region for families, business, and future generations. We are committed to creating a vibrant, resilient, and inclusive community where people thrive, nature is protected, and innovation drives progress.

Our work is guided by four strategic pillars:

Growth to Fund Service Delivery - Strategic investments and development to create sustainable revenue streams that support quality community services.

Services That Meet Customer Expectations - Responsive, accessible, and high-quality services that address the evolving needs of residents and businesses.

Efficiency in Delivery - Streamlined processes, elimination of red tape, and smart resource allocation to maximise value for ratepayers and opportunity for Business diversity and growth.

Protecting Our Natural Resources - Creating opportunity to protect and value Livingstone’s natural resources for future generations, whilst encouraging sustainable consumption of resources across our region.

What you will be doing:

You will coordinate and administer procurement and contract processes, prepare tender and contract documentation, maintain accurate records, support stakeholders, and ensure Council's procurement activities are delivered efficiently, compliantly and to a high administrative standard.

Key responsibilities include:

Coordinating end-to-end procurement and contract administration activities, ensuring documentation, approvals and records are managed accurately and efficiently.
Preparing and administering quotations, tenders, contracts, reports and procurement correspondence.
Maintaining procurement and contract records, ensuring compliance with legislative, policy and governance requirements.
Supporting stakeholders throughout the procurement lifecycle by providing advice, guidance and administrative support.
Monitoring contract milestones, variations, renewals and performance requirements to ensure obligations are met.
Liaising with suppliers, contractors and internal stakeholders to facilitate smooth procurement and contract processes.
Contributing to process improvements that enhance efficiency, compliance and service delivery across Council.

What you will bring:

You will bring exceptional administrative and organisational skills, experience managing procurement and contract documentation, and the ability to coordinate complex processes with accuracy, professionalism and a strong focus on compliance.

Strong administrative capability, with the ability to manage complex procurement and contract documentation with accuracy and attention to detail.

Experience coordinating procurement processes, tenders, contracts and associated records in a structured and compliant environment.

Excellent organisational skills, with the ability to prioritise competing deadlines and maintain high-quality outcomes.

Strong written communication skills, including the preparation of reports, contract documentation and procurement correspondence.

A proactive and professional approach to stakeholder support, relationship management and process administration.

Sound judgement and a commitment to ensuring compliance, governance and record-keeping standards are consistently met.

Mandatory Requirements to be successful in this position:

Qualifications in Procurement & Contract Management or a relevant field (Business/Property Law, Property/Facilities Management) and/or sound discipline knowledge, experience and skills attained from working in a similar position.

Possess and maintain a current motor vehicle driver licence.

Desirable Qualifications, Licences and Experience