Procurement Change & Variations Specialist

WeBuild; Cooma; On-site; AUD 120,000 - 160,000; Full time

Job summary

WeBuild is seeking a Procurement Change & Variations Specialist to lead contract variation assessments, pricing negotiations, and change control across projects in Australia.

You will build client relationships, coordinate with stakeholders, prepare variation submissions and business cases, and ensure compliance with contract provisions and company procedures.

Responsibilities

• Assess contractual entitlement and commercial implications of proposed variations.
• Ensure timely notification of potential variations in accordance with contract requirements.
• Identify, evaluate, and document all client-initiated and project-driven changes that may impact contract scope, cost, schedule, quality, or risk.
• Support implementation of robust change control processes across the project.
• Monitor compliance with internal approval authorities and client change management procedures.
• Track the status, approval progress, and financial impact of all variations.
• Supervise maintenance of variation registers.
• Provide regular reporting to department head on variation approval status and potential roadblocks.
• Build and maintain strong client relationships to facilitate efficient evaluation and approval
• Collaborate with all stakeholder teams to develop variation submissions.
• Assist in negotiate contract terms and conditions with client/subcontractors as authorised by senior management in liaison with procurement management, as per policies, procedures and guidelines.
• Ensure all variation activities comply with contract provisions, project governance requirements, and company procedures.
• Assist in develop and directly develop, prepare, and submit variation proposals, business cases, and supporting commercial documentation.
• Assist in negotiation and negotiate variation pricing, terms, and conditions with Suppliers, Service Providers and Subcontractors.
• Working collaboratively with all stakeholders, providing support on relevant contract administration matters
• Ensuring compliance with policies, guidelines, and standards

Job description

Procurement Change & Variations Specialist

Core Accountabilities and Responsibilities

• Assess contractual entitlement and commercial implications of proposed variations.
• Ensure timely notification of potential variations in accordance with contract requirements.
• Identify, evaluate, and document all client-initiated and project-driven changes that may impact contract scope, cost, schedule, quality, or risk.
• Support implementation of robust change control processes across the project.
• Monitor compliance with internal approval authorities and client change management procedures.
• Track the status, approval progress, and financial impact of all variations.
• Supervise maintenance of variation registers.
• Provide regular reporting to department head on variation approval status and potential roadblocks.
• Build and maintain strong client relationships to facilitate efficient evaluation and approval
• Collaborate with all stakeholder teams to develop variation submissions.
• Assist in negotiate contract terms and conditions with client/subcontractors as authorised by senior management in liaison with procurement management, as per policies, procedures and guidelines.
• Ensure all variation activities comply with contract provisions, project governance requirements, and company procedures.
• Assist in develop and directly develop, prepare, and submit variation proposals, business cases, and supporting commercial documentation.
• Assist in negotiation and negotiate variation pricing, terms, and conditions with Suppliers, Service Providers and Subcontractors.
• Working collaboratively with all stakeholders, providing support on relevant contract administration matters
• Ensuring compliance with policies, guidelines, and standards

The above listed authorities and responsibilities are only a guide and may change as directed by your Manager/Supervisor or as per the requirements of FGJV Management.