Procurement Change & Variations Specialist

Webuild S.p.A.; Cooma; On-site; AUD 120,000 - 160,000; Full time

Benefits offered by this job

Employee Assistance Program (EAP)

Professional Development

Job summary

Future Generation Joint Venture is seeking a Procurement Change & Variations Specialist for Snowy 2.0 project in NSW. The role supervises contractual management and administration of variation proposals to minimise risk and ensure FGJV outcomes.

Key responsibilities include assessing variational entitlements, tracking approvals and pricing, and building client relationships across stakeholder teams. Valid White Card and relevant tertiary qualifications are required.

Qualifications

• Comprehensive procurement, commercial management and governance experience.
• Experience administering variations and contract changes on large projects.
• Proven ability to lead change processes and negotiate with stakeholders.

Responsibilities

• Assess entitlement and commercial implications of proposed variations.
• Ensure timely notification of potential variations per contract requirements.
• Track variation status, approvals and financial impact across the project.
• Maintain variation registers and report progress to the department head.
• Collaborate with stakeholders to develop variation submissions and supporting documentation.
• Ensure compliance with contract provisions, governance and company procedures.

Skills

Procurement management

Contract administration

Change management

Negotiation

Data analysis

MS Office

SAP

Stakeholder management

Education

Relevant tertiary qualification

White Card

General Construction Induction Card

Tools

SAP Software

Microsoft Office

Job description

Procurement Change & Variations Specialist

The Future Generation Joint Venture brings together the combined engineering experience and expertise of WeBuild, Clough and Lane and has been selected to design construct Snowy 2.0. This project is based within the Snowy Mountains in NSW and will deliver one of the largest pumped hydro schemes in the world.

Snowy 2.0 is the next chapter in the Snowy Scheme's history. It is the largest committed renewable energy project in Australia and will provide on-demand energy and large-scale storage for many generations to come. This Iconic Project has and will continue to create its own legacy in Australian history.

Purpose of the Role

Supervise and perform the contractual management and administration of Agreement Variation Proposals to ensure risks are minimized, processes are followed and best for FGJV outcomes are achieved.

Core Accountabilities and Responsibilities

• Assess contractual entitlement and commercial implications of proposed variations.
• Ensure timely notification of potential variations in accordance with contract requirements.
• Identify, evaluate, and document all client-initiated and project-driven changes that may impact contract scope, cost, schedule, quality, or risk.
• Support implementation of robust change control processes across the project.
• Monitor compliance with internal approval authorities and client change management procedures.
• Track the status, approval progress, and financial impact of all variations.
• Supervise maintenance of variation registers.
• Provide regular reporting to department head on variation approval status and potential roadblocks.
• Build and maintain strong client relationships to facilitate efficient evaluation and approval
• Collaborate with all stakeholder teams to develop variation submissions.
• Assist in negotiate contract terms and conditions with client/subcontractors as authorised by senior management in liaison with procurement management, as per policies, procedures and guidelines.
• Ensure all variation activities comply with contract provisions, project governance requirements, and company procedures.
• Assist in develop and directly develop, prepare, and submit variation proposals, business cases, and supporting commercial documentation.
• Assist in negotiation and negotiate variation pricing, terms, and conditions with Suppliers, Service Providers and Subcontractors.
• Working collaboratively with all stakeholders, providing support on relevant contract administration matters
• Ensuring compliance with policies, guidelines, and standards

The above listed authorities and responsibilities are only a guide and may change as directed by your Manager/Supervisor or as per the requirements of FGJV Management.

Qualifications

• Relevant tertiary qualification (Business, Commerce, Engineering, Law etc) or equivalent relevant experience
• White Card
• General Construction Induction Card (White Card) - mandatory

Experience

• Comprehensive experience and knowledge of the procurement processes, commercial management and governance requirements
• Minimum 5 years of experience in Contracts Administration working for a major international tier 1 construction contractor
• Experience working on large scale construction projects or other suitable project works – preferred
• Demonstrated ability to work independently to organise and prioritise demands, handle multiple complex tasks simultaneously, set and meet deadlines and follow-through within a fast-paced environment with multiple and competing demands
• Experience in claims / variations
• Experience of SAP Software
• Well-developed knowledge of the principles and practices of Procurement and Contract management
• Solid technical writing and communication skills
• Strong data management, analytical, interpersonal and organizational skills
• Sound negotiation and problem-solving skills
• Strong Initiative and proactive nature
• Exceptional written and verbal communication skills
• Well-developed time management skills
• High attention to detail
• Proficiency in the use of the Microsoft Office Suite, including Word, Excel, Outlook and PowerPoint

As an employee you will be eligible to participate in a number of additional employee benefits. This includes:

• Employee Assistance Program (EAP)
• Professional Development

The employment relationship will be governed by Australia or New Zealand Employment Law.

These positions are in remote challenging areas with extreme cold temperatures which need to be considered before applying for these roles.