Portfolio Manager

Aged Care Quality and Safety Commission; Sydney; On-site; AUD 100,000 - 113,000; Full time

Job summary

Aged Care Quality and Safety Commission in Sydney seeks a Portfolio Manager to coordinate digital delivery activities, govern portfolio processes, and enable senior leadership decisions. You will oversee governance structures, benefits tracking, and data quality across initiatives.

The role requires strong analytical skills, experience with PMO environments, and proficiency in Excel and Power BI. Public sector context and stakeholder collaboration are essential, with a focus on accountability

Qualifications

• Experience in portfolio coordination, PMO, governance, or related roles.
• Strong analytical capability, including advanced Excel skills.
• Experience preparing executive reporting and dashboards (Power BI desirable).
• Knowledge of benefits realisation principles.
• Experience managing project budgets and procurement processes.

Responsibilities

• Monitor initiative progression through agreed stage gates.
• Consolidate financial, delivery, risk, and performance data across initiatives.
• Maintain portfolio dashboards and executive reporting packs.
• Maintain the portfolio-level benefits register.
• Support post implementation benefit realisation reviews.
• Monitor project budgets and financial variance across digital initiatives.
• Support portfolio level reporting.
• Identify resource contention and dependencies
• Provide analytical input into reprioritisation discussions.
• Support audit readiness activities and evidence collation
• Prepare structured, high-quality briefs and portfolio summaries for senior leadership.
• Present portfolio performance insights in clear and accessible formats.
• Provide guidance to colleagues on portfolio processes and reporting standards.
• Promote a culture of accountability, transparency, and continuous improvement
• Support digital delivery teams including developing and mentoring staff around strong digital
• Delivery practices and building commitment to shared goals.

Skills

Portfolio coordination

PMO governance

Advanced Excel

Power BI

Stakeholder management

Data analytics

Budget management

Education

Project Management qualification

Data analytics degree

Tools

Power BI

Excel

Job description

Aged Care Quality and Safety Commission – Sydney NSW

The Aged Care Quality and Safety Commission is the national regulator of Australian Government-funded aged care services.We protect and enhance the safety, health, wellbeing, and quality of life of people receiving aged care. This includes managing complaints and feedback about the care older people receive.

We help build confidence and trust in aged care, by promoting best practice and a culture of safety and quality in the sector. We register providers and hold them to account if they don’t meet expected standards of care.

We work with providers, workers, older people, their families, and supporters to make sure they understand and uphold older people’s rights.

About the Digital Delivery Team

The Digital Delivery Team is responsible for delivering digital products and services that support the Commission's strategic priorities and operational objectives. The team applies contemporary Agile delivery practices to ensure solutions are delivered efficiently, meet stakeholder needs, and provide value to the organisation.

The Portfolio Manager will assist in the coordination and assurance activities, through the planning,support and monitoring of digital activities.The role supports digital initiatives to

• Progress digital activities through structured governance processes
• Maintain accurate and consistent data quality
• Demonstrate alignment to strategic objectives
• Track benefits realisation and financial performance
• Identify and support project interdependencies

The role provides portfolio oversight and enables informed decision making by senior leadership within the Commission.

The Aged Care Quality and Safety Commission is the national regulator of Australian Government-funded aged care services.We protect and enhance the safety, health, wellbeing, and quality of life of people receiving aged care. This includes managing complaints and feedback about the care older people receive.

We help build confidence and trust in aged care, by promoting best practice and a culture of safety and quality in the sector. We register providers and hold them to account if they don’t meet expected standards of care.

We work with providers, workers, older people, their families, and supporters to make sure they understand and uphold older people’s rights.

About the Digital Delivery Team

The Digital Delivery Team is responsible for delivering digital products and services that support the Commission's strategic priorities and operational objectives. The team applies contemporary Agile delivery practices to ensure solutions are delivered efficiently, meet stakeholder needs, and provide value to the organisation.

The Portfolio Manager will assist in the coordination and assurance activities, through the planning,support and monitoring of digital activities.The role supports digital initiatives to

• Progress digital activities through structured governance processes
• Maintain accurate and consistent data quality
• Demonstrate alignment to strategic objectives
• Track benefits realisation and financial performance
• Identify and support project interdependencies

The role provides portfolio oversight and enables informed decision making by senior leadership within the Commission.

The key duties of the position include:

• Monitor initiative progression through agreed stage gates.
• Consolidate financial, delivery, risk, and performance data across initiatives.
• Maintain portfolio dashboards and executive reporting packs.
• Maintain the portfolio-level benefits register.
• Support post implementation benefit realisation reviews.
• Monitor project budgets and financial variance across digital initiatives.
• Support portfolio level reporting.
• Identify resource contention and dependencies
• Provide analytical input into reprioritisation discussions.
• Support audit readiness activities and evidence collation
• Prepare structured, high-quality briefs and portfolio summaries for senior leadership.
• Present portfolio performance insights in clear and accessible formats.
• Provide guidance to colleagues on portfolio processes and reporting standards.
• Promote a culture of accountability, transparency, and continuous improvement
• Support digital delivery teams including developing and mentoring staff around strong digital
• Delivery practices and building commitment to shared goals.

Eligibility

Key Capabilities

• Understand the Commission’s strategic objectives and aligns portfolio coordination activitiesaccordingly.
• Delivers accurate, timely, and high-quality portfolio reporting.
• Builds strong collaborative relationships across governance, risk, compliance, and deliveryteams.
• Translates complex portfolio data into clear executive summaries and tailored communicationto technical and non-technical audiences.
• Experience in portfolio coordination, PMO, governance, or related roles.
• Strong analytical capability, including advanced Excel skills.
• Experience preparing executive reporting and dashboards (Power BI desirable).
• Understanding of public sector governance environments and digital delivery frameworks.
• Financial literacy, including variance analysis and forecasting support.
• Knowledge of benefits realisation principles.

Skills and Experience

• Qualifications in Project Management
• Experience in applying project management methodologies (e.g. Agile, Prince2).
• Proven ability to in reporting tool software, including Power Bi.
• Proven ability to build and maintain relationships with diverse stakeholders.
• Experience in managing project budgets and procurement processes.
• Strong verbal and written communication skills.

Qualifications and Experience (Desirable)

• A degree in data analytics, statistics, economics, business, or related fields.
• Strong knowledge Power Bi
• Experience in a government reporting environment.

Notes

• Salary offered will be between $99,784 - $112,571 per annum depending on skills and experience. In addition, 15.4% superannuation will be paid.
• Only candidates who hold Australian citizenship can apply. Appointment is conditional on successfully completing a national police check. For more information, please visit www.apsc.gov.au/citizenship-aps
• Non-ongoing opportunity will be offered for an irregular/intermittent term. Opportunities will be offered for varying periods up to 12 months with the option to extend to a total of 24 months.
• Merit Pool established through this selection process may be used to fill this or future ongoing or non-ongoing vacancies

In your application, please provide a statement of claims against the position eligibility requirements (selection criteria) in no more than 600 words, including what strengths you would bring to the role, and a copy of your CV.

• Please complete the application and submit by 11.30pm (AEDT) Monday 26 October 2026.
• Follow our guidelines for candidate use of Artificial Intelligence (AI) throughout the recruitment process.

Please contact our recruitment team on (02) 9633 3*** or ***********@agedcarequality.gov.au for assistance with accessing our website or with lodging your application.

Specific questions about the roles can be directed to Raj Kamal by emailing **********@agedcarequality.gov.au with Position title in the subject line

Getting to know the Aged Care Quality and Safety Commission

The Aged Care Quality and Safety Commission is the national regulator of Australian Government-funded aged care services.We protect and enhance the safety, health, wellbeing, and quality of life of people receiving aged care. This includes managing complaints and feedback about the care older people receive.We help build confidence and trust in aged care, by promoting best practice and a culture of safety and quality in the sector. We register providers and hold them to account if they don’t meet expected standards of care.We work with providers, workers, older people, their families, and supporters to make sure they understand and uphold older people’s rights.