Portfolio Manager

Aged Care Quality Careers; Sydney; On-site; AUD 100,000 - 113,000; Full time

Job summary

Aged Care Quality and Safety Commission in Australia seeks a Portfolio Manager within the Digital Delivery Team to coordinate digital initiatives and assure governance. You will monitor progress, consolidate data across initiatives and track benefits and financial performance to enable informed senior leadership decisions.

The role requires strong analytical skills, experience with PMO/govt reporting, and proficiency in Power BI and Excel.

Qualifications

• Understand the Commission’s objectives and align portfolio coordination accordingly.
• Delivers accurate, timely, high-quality portfolio reporting.
• Builds collaborative relationships across governance, risk, compliance, and delivery teams.
• Translates complex portfolio data into executive summaries for technical and non-technical audiences.
• Experience in portfolio coordination, PMO, governance, or related roles.
• Strong analytical capability including advanced Excel skills.
• Experience preparing executive reporting and dashboards (Power BI desirable).
• Understanding of public sector governance and digital delivery frameworks.
• Financial literacy including variance analysis and forecasting support.
• Knowledge of benefits realisation principles.

Responsibilities

• Monitor initiative progression through stage gates and governance.
• Consolidate financial, delivery, risk, and performance data across initiatives.
• Maintain the portfolio-level benefits register and budgets.
• Identify resource contention and dependencies; support reprioritisation discussions.
• Provide analytical input and portfolio briefs for senior leadership.
• Support audit readiness and evidence collation.
• Promote accountability, transparency and continuous improvement in delivery teams.

Skills

Power BI

Excel

Stakeholder management

Budget management

Governance

PMO

Agile

Prince2

Education

Qualifications in Project Management

Degree in data analytics / economics / business

Tools

Power BI

Reporting tools

MS Office (Excel)

Job description

About the Aged Care Quality and Safety Commission
The Aged Care Quality and Safety Commission is the national regulator of Australian Government-funded aged care services.

We protect and enhance the safety, health, wellbeing, and quality of life of people receiving aged care. This includes managing complaints and feedback about the care older people receive.

We help build confidence and trust in aged care, by promoting best practice and a culture of safety and quality in the sector. We register providers and hold them to account if they don't meet expected standards of care.

We work with providers, workers, older people, their families, and supporters to make sure they understand and uphold older people's rights.

About the Team

The Digital Delivery Team is responsible for delivering digital products and services that support the Commission's strategic priorities and operational objectives. The team applies contemporary Agile delivery practices to ensure solutions are delivered efficiently, meet stakeholder needs, and provide value to the organisation.

The team works closely with business stakeholders, product owners, technical specialists, and governance groups to drive successful digital outcomes through collaboration, continuous improvement, and delivery excellence.

About the Role

The Portfolio Manager will assist in the coordination and assurance activities, through the planning, support and monitoring of digital activities.

The role supports digital initiatives to:

• Progress digital activities through structured governance processes
• Maintain accurate and consistent data quality
• Demonstrate alignment to strategic objectives
• Track benefits realisation and financial performance
• Identify and support project interdependencies

The role provides portfolio oversight and enables informed decision making by senior leadership within the Commission

Position Duties

• Monitor initiative progression through agreed stage gates.
• Consolidate financial, delivery, risk, and performance data across initiatives.
• Maintain the portfolio-level benefits register.
• Monitor project budgets and financial variance across digital initiatives.
• Identify resource contention and dependencies
• Provide analytical input into reprioritisation discussions.
• Support audit readiness activities and evidence collation
• Prepare structured, high-quality briefs and portfolio summaries for senior leadership.
• Present portfolio performance insights in clear and accessible formats.
• Provide guidance to colleagues on portfolio processes and reporting standards.
• Promote a culture of accountability, transparency, and continuous improvement
• Support digital delivery teams including developing and mentoring staff around strong digital
• delivery practices and building commitment to shared goals.

Position Eligibility Requirements (Selection Criteria)

To be successful in this role you will need to demonstrate the following:

• Understand the Commission’s strategic objectives and aligns portfolio coordination activities accordingly.
• Delivers accurate, timely, and high-quality portfolio reporting.
• Builds strong collaborative relationships across governance, risk, compliance, and deliveryteams.
• Translates complex portfolio data into clear executive summaries and tailored communication to technical and non-technical audiences.
• Experience in portfolio coordination, PMO, governance, or related roles.
• Strong analytical capability, including advanced Excel skills.
• Experience preparing executive reporting and dashboards (Power BI desirable).
• Understanding of public sector governance environments and digital delivery frameworks.
• Financial literacy, including variance analysis and forecasting support.
• Knowledge of benefits realisation principles.

• APS6
• $99,784 - $112,571
• Adelaide, Brisbane, Melbourne, Sydney

Skills and Experience

• Qualifications in Project Management
• Experience in applying project management methodologies (e.g., Agile, Prince2).
• Proven ability to in reporting tool software, including Power Bi.
• Proven ability to build and maintain relationships with diverse stakeholders.
• Experience in managing project budgets and procurement processes.
• Strong verbal and written communication skills.

Qualifications and Experience (Desirable)

• A degree in data analytics, statistics, economics, business, or related fields.
• Strong knowledge Power Bi
• Experience in a government reporting environment.

Position Notes

• Salary offered will be between $99,784 - $112,571 per annum depending on skills and experience. In addition, 15.4% superannuation will be paid.
• Only candidates who hold Australian citizenship can apply. Appointment is conditional on successfully completing a national police check. For more information, please visit www.apsc.gov.au/citizenship-aps
• Non-ongoing opportunity will be offered for an irregular/intermittent term. Opportunities will be offered for varying periods up to 12 months with the option to extend to a total of 24 months.
• Merit Pool established through this selection process may be used to fill this or future ongoing or non-ongoing vacancies.

Diversity and Inclusion

The Commission is committed to fostering a workplace with flexible work arrangements to support a diverse, respectful and inclusive culture for all staff.
The Commission recognises the richness of Aboriginal and Torres Strait Islander cultures and is committed to the implementation of our Reconciliation Action Plan. The Commission values the unique knowledge and experience of Aboriginal and Torres Strait Islander employees which strengthens and supports our focus on protecting and enhancing the safety, health, wellbeing and quality of life of aged care consumers.

RecruitAbility

RecruitAbility applies to this vacancy. Under RecruitAbility you will be invited to participate in further assessment activity for the vacancy if you choose to apply under RecruitAbility; declare you have a disability; and meet the minimum requirements for the position. For more information, visit https://www.apsc.gov.au/recruitability.

We provide reasonable adjustments such as access, equipment or other practical support at relevant stages of the recruitment process. Please email if you need any adjustments made.