Portfolio Coordinator

Collaborate Recruitment; Sydney; Hybrid; AUD 90,000 - 120,000; Full time

Job summary

Collaborate Recruitment in Sydney is seeking a Portfolio Coordinator to support the delivery and governance of large, multi-project portfolios within a structured PMO environment. The role ensures clear reporting, disciplined controls, and effective coordination across technical, business, and operational stakeholders.

Based in Sydney for a 6-12 month contract with a view to extension, this hybrid role requires AU citizenship and strong governance, reporting and documentation capabilities to

Qualifications

• Strong stakeholder management and communication skills.
• Proven capability in governance, reporting, documentation and data analytics.
• Excellent organisation, analysis and attention to detail.
• Ability to work autonomously in fast-paced delivery environments.

Responsibilities

• Coordinate activities across multiple projects and workstreams.
• Maintain visibility of schedules, risks, issues and dependencies.
• Track actions, approvals and follow-ups to support delivery momentum.
• Consolidate project inputs into clear portfolio-level reporting.
• Prepare dashboards, governance packs and structured reporting.
• Support steering committees and stage-gate processes.
• Monitor risks and issues and elevate when required.

Skills

Stakeholder management

Governance & reporting

Documentation

Data analytics

Attention to detail

Autonomous work

Communication skills

Job description

• 6-12 month contract with a view to extent| Based in Sydney
• Experience in Project Governance, Reporting & Controls
• Hyrid role | AU citizen is a must

Our client is looking for a Portfolio Coordinator who will support the delivery and governance of large, multi-project portfolios within a structured PMO environment.

The role ensures clear reporting, disciplined controls, and effective coordination across technical, business, and operational stakeholders.

Key Responsibilities:

• Coordinate activities across multiple projects and workstreams
• Maintain visibility of schedules, risks, issues, and dependencies
• Track actions, approvals, and follow-ups to support delivery momentum
• Consolidate project inputs into clear portfolio-level reporting

Governance, Reporting & Controls

• Prepare dashboards, governance packs, and structured reporting
• Support steering committees and stage-gate processes
• Monitor risks and issues and elevate when required

Stakeholder & Change Support

• Build strong relationships with project, technical, and operational stakeholders
• Coordinate inputs across teams to support governance and reporting
• Assist with communication, readiness, and onboarding activities

Documentation & Knowledge Management

• Develop and maintain clear, structured documentation
• Ensure documentation is version-controlled and consistently maintained

Skills & Experience

• Strong stakeholder management and communication skills
• Proven capability in governance, reporting, documentation and data analytic skills
• Excellent organisation, analysis, and attention to detail
• Ability to work autonomously in fast-paced delivery environments

Please Note: All resumes MUST be submitted in Word format.