Project Administrator

Egm Recruitment; Adelaide; On-site; AUD 65,000 - 90,000; Full time

Job summary

Egm Recruitment is seeking an experienced Project Administrator for an 18-month contract in Adelaide's CBD. You will support the Development Project team with administrative coordination, maintain documentation, and help keep projects moving smoothly.

The role focuses on preparing reports, coordinating meetings, and supporting project managers while liaising with internal and external stakeholders in a busy energy/infrastructure environment.

Qualifications

• Experience providing project administration within a project, program, or business environment.
• Strong organisational and time management skills.
• Experience coordinating meetings, workshops and stakeholder communications.
• Demonstrated experience maintaining project documentation and records.

Responsibilities

• Maintain accurate project documentation and filing systems.
• Coordinate and distribute meeting agendas, minutes and action items.
• Track milestones, deadlines and deliverables.
• Update project schedules and status reports.
• Maintain document version control and project standards.

Skills

Excellent organisation

Time management

Stakeholder communications

Documentation

Report preparation

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

Teams

SharePoint

Job description

Job Description

18-Month Contract | Adelaide, CBD location

An exciting opportunity is available for an experienced Project Administrator to join a Development Project team within a well-established organisation in the energy and infrastructure sector.

This is a great opportunity for someone who enjoys working in a project environment, coordinating multiple priorities and being the person who keeps the team organised and projects moving forward.

About the Role

Working closely with the Development Project team, you will provide comprehensive administrative and coordination support across a range of project activities.

You will play an important role in maintaining project documentation, coordinating meetings and workshops, tracking project milestones and actions, preparing reports and ensuring project systems and records are maintained accurately.

This is a busy and varied role that will suit someone who is highly organised, proactive and confident working with a range of internal and external stakeholders.

Key Responsibilities

Project Administration

• Maintain accurate project documentation, records and filing systems
• Coordinate and distribute meeting agendas, minutes and action items
• Track project milestones, deadlines and deliverables
• Update project schedules and status reports
• Maintain document version control and ensure project standards are followed

Coordination & Stakeholder Support

• Coordinate meetings, workshops and project events
• Liaise with project team members, stakeholders, suppliers and other external parties
• Distribute project communications and updates
• Follow up outstanding actions, decisions and deliverables
• Support Project Managers with day-to-day project administration

Reporting & Project Tracking

• Maintain project registers, including risks, issues, actions and decisions
• Collect and consolidate project progress information
• Prepare regular project reports, dashboards and presentations
• Monitor and report on project administration activities
• Assist with project planning, scheduling and resource coordination

Procurement & Administration

• Support the procurement of goods and services in line with project requirements
• Raise purchase requisitions and purchase orders
• Maintain supplier and contractor records
• Process invoices and expense claims
• Liaise with suppliers regarding orders and delivery schedules
• Assist with project expenditure tracking

Systems & Governance

• Maintain project management systems, tools and databases
• Ensure project records are accurate and up to date
• Support audits, reviews and compliance activities
• Assist with onboarding and off boarding project team members
• Support document control and governance requirements

About You

We're looking for someone with previous experience providing project administration within a project, program or business environment.

You Will Ideally Have

• Experience working within a project, program, infrastructure, engineering, construction, energy or similar environment
• Strong organisational and time management skills
• Experience coordinating meetings, workshops and stakeholder communications
• Demonstrated experience maintaining project documentation and records
• Experience tracking project actions, milestones and deliverables
• Strong written and verbal communication skills
• Excellent attention to detail and the ability to manage competing priorities
• Confidence working with a range of internal and external stakeholders
• A proactive and solutions-focused approach
• Strong Microsoft Office skills, particularly Excel, Word, PowerPoint, Outlook, Teams and SharePoint
• The ability to quickly learn and navigate project management and business systems