Senior Pmo Project Coordinator

Auxo Talent; Australia; On-site; AUD 90,000 - 120,000; Full time

Job summary

Auxo Talent partners with a global technology organisation to deploy multi-site infrastructure across Australia. This role sits in a newly established PMO, helping bring structure, governance and reporting discipline to a fast-moving program.

You'll work with Senior Project Managers and delivery teams to coordinate schedules, risks, issues and dependencies, while ensuring clear communication with local stakeholders and vendors.

Qualifications

• 3+ years' experience as a PMO Coordinator or similar role.
• Experience in large-scale infrastructure or multi-site deployment programs.
• Experience delivering in Australia with local stakeholders.
• Proficient in schedules, RAID, status reporting and governance packs.
• Excellent written and verbal English communication.
• Proficient with MS Project, Smartsheet, Jira or Confluence is beneficial.

Responsibilities

• Support Senior Project Managers across PMO and delivery activity.
• Maintain schedules, RAID logs, action registers, status reports and governance packs.
• Coordinate meeting cadence, minutes, action tracking and reporting deadlines.
• Track risks, issues, dependencies, changes, milestones and escalations.
• Coordinate across vendors, technical teams and stakeholders.
• Support delivery reporting across a large-scale deployment program.
• Shape delivery rhythm and reporting standards as the PMO scales.

Skills

PMO coordination

Stakeholder communication

Project reporting

Schedule management

Documentation control

MS Excel

PowerPoint

Senior stakeholder collaboration

Tools

MS Project

Smartsheet

Jira

Confluence

SharePoint

Teams

Job description

Job Description

We're partnering with a global technology organisation on a high-profile, multi-site infrastructure deployment program across Australia.

This is an opportunity to join a newly established PMO as one of the core early team members, supporting a complex delivery environment with multiple concurrent deployment workstreams. You'll work closely with Senior Project Managers and delivery teams to bring structure, reporting discipline, governance support and coordination across fast-moving project activity.

This role would suit a strong PMO Project Coordinator with proven experience supporting multi-site deployment programs within a PMO function. Relevant backgrounds may include telco, utilities, construction, technology infrastructure, data centre or large-scale infrastructure programs.

You'll gain exposure to a high-visibility delivery environment, senior stakeholders, technical teams and project governance as the program continues to scale.

What You'll Do

• Support Senior Project Managers across PMO and delivery activity
• Maintain project schedules, RAID logs, action registers, status reports, governance packs and documentation
• Coordinate meeting cadence, minutes, action tracking, reporting deadlines and project communications
• Track risks, issues, dependencies, changes, milestones and escalations
• Support coordination across vendors, technical teams, architects, delivery leads and project stakeholders
• Help maintain consistency, visibility and reporting discipline across multiple concurrent work streams
• Support project governance, document control and delivery reporting across a large-scale deployment program
• Help shape the delivery rhythm, reporting standards and coordination approach as the PMO scales

Skills You'll Ideally Have

• 3+ years' experience as a PMO Coordinator, Senior Project Coordinator, Project Support Officer or similar
• Proven PMO experience across large-scale infrastructure, telco, construction, utilities, technology infrastructure, data centre or multi-site deployment programs
• Strong recent Australian project delivery experience, ideally working with local stakeholders, vendors and delivery teams
• Strong experience with schedules, RAID/action tracking, status reporting, governance packs, meeting cadence and documentation control
• Excellent written and verbal communication skills in English
• Confidence working with Senior PMs, technical teams, vendors and senior stakeholders
• Strong Excel, PowerPoint, SharePoint, Teams and project tracking/reporting capabilityExposure to MS Project, Smartsheet, Jira, Confluence or similar tools would be beneficial
• Ability to bring structure and clarity to a fast-moving program environment