Portfolio Administrator

Wilsons Advisory; Queensland; On-site; AUD 60,000 - 80,000; Full time

Job summary

A distinguished financial services firm in Queensland is seeking a Portfolio Administrator to join their IMS team in Brisbane. This role involves processing client applications, reconciling holdings, and managing communications for investment portfolios. The ideal candidate will have client services experience, strong attention to detail, and an understanding of regulatory requirements. This full-time position offers a collaborative work environment with a focus on exceptional client outcomes.

Qualifications

• Experience in a client services, support or administration role is desirable.
• Sound understanding of payment/settlement transaction processing.
• Knowledge of ASX, ASIC and AML/CTF legislation is beneficial.

Responsibilities

• Processing client applications in a timely manner.
• Reconciling client holdings, income and expenses.
• Managing client investment portfolio communications.
• Preparing ad-hoc and quarterly client portfolio reports.
• Liaising with advisers and fund managers for corporate actions.

Skills

Client services experience

Attention to detail

Strong communication skills

Understanding of regulatory requirements

Job description

Wilsons Advisory is a distinguished financial services firm with a history spanning over 125 years. Today, we have significant capabilities in private wealth management, corporate finance, equity research, investment strategy, and institutional sales. We promote a culture that fosters innovation and collaboration while creating an environment that provides flexibility, respect and support. We are committed to an inclusive and diverse workplace. We have an aligned leadership team with an ambitious business strategy.

Role

We are seeking a Portfolio Administrator to join our IMS team in our Brisbane office.

This is an exciting opportunity to work within a dynamic team dedicated to delivering superior investment management services to our clients.

Key Responsibilities

• Processing client applications in a timely and accurate manner
• Reconciliation of client holdings, income and expenses, cash receipts and payments, moneymarket, external holdings (managed funds or margin lending holdings)
• Managing outstanding information and funds to ensure accurate client portfolios
• Managing the client’s investment portfolio communications
• Processing managed fund orders
• Managing ad-hoc, quarterly and end of financial year client portfolio reports
• Liaising with the advisers and fund managers for all instructions relating to corporate actions including share offers, buy backs, takeovers.

This role works closely with internal teams including Private Wealth, Equity Operations, CAG, and Compliance and externally with fund managers, banks and platforms to ensure seamless client experience.

The ideal candidate will have some experience in a client services, support or similar administration role. Sound understanding of business practices as well as payment/settlement transaction processing, regulatory requirements, including ASX, ASIC and AML/CTF legislation is desirable. Must have a high level of attention to detail.

We are seeking someone who will bring a professional, approachable, and client-focused mindset, with strong communication skills, sound judgement, and the ability to deliver under pressure. A proactive, hands-on attitude and a commitment to delivering exceptional outcomes are essential to succeed in this role.

If you are interested in this role, please send your CV and a cover letter to [e-mail]

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative