Planning & Scheduling Specialist

Sodexo; City Of Stirling; In loco; AUD 65.000 - 90.000; Tempo pieno

Descrizione del lavoro

Sodexo Balcatta Support Centre is seeking a full-time Planning and Scheduling Administrator to join our Western Australia operations. The role focuses on administration for planning processes, work orders, and contractor activities across multiple systems.

The successful candidate will manage shared inboxes, maintain registers, support planners, coordinate travel, and assist with work order and purchase order administration, ensuring records are clear and up to date.

Competenze

• Experience in an administration, coordination, or operational support role.
• Strong attention to detail and accuracy in data entry.
• Ability to manage inboxes, registers, and competing priorities.
• Confidence using business systems, spreadsheets, and shared mailboxes.
• Clear written and verbal communication skills.
• Ability to follow structured processes with minimal supervision.
• Sound judgement to determine when to action or escalate tasks.
• Team-focused approach with a proactive mindset.

Mansioni

• Support the Planning and Scheduling Team with daily administration, system updates, contractor coordination, and work order management.
• Monitor shared inboxes and allocate, track, and escalate requests.
• Assist planners with raising, updating, and closing work orders.
• Maintain accurate records across systems and tracking registers.
• Raise purchase requisitions and support invoice processing and change orders.
• Follow up contractors for outstanding reports, invoices, and updates.
• Monitor progress and address delays or missing information.
• Maintain contractor registers and tracking spreadsheets.
• Arrange travel, accommodation, and compliance requirements as needed.
• Support meeting coordination and general team administration.
• Escalate unclear or overdue items to the Senior Planner or Planning Manager.

Conoscenze

Administration experience

Coordination

Operational support

Attention to detail

Data entry

Clear communication

Strumenti

Dynamics 365 CE

Microsoft Office Suite

Pegasus

RAPID

Outlook shared mailboxes

RTIO Remote Desktop

Descrizione del lavoro

Sodexo Balcatta Support Centre is seeking a full-time Planning and Scheduling Administrator to join our Western Australia operations. The role focuses on administration for planning processes, work orders, and contractor activities across multiple systems.

The successful candidate will manage shared inboxes, maintain registers, support planners, coordinate travel, and assist with work order and purchase order administration, ensuring records are clear and up to date.