Planning & Scheduling Coordinator (12-Month Contract)

ATCO Gas Australia; Cockburn; On-site; AUD 60,000 - 78,000; Full time

Benefits offered by this job

Free parking

Salary Sacrifice options

Corporate discounts

Job summary

ATCO Gas Australia is seeking a Planning Administrator on a 12-month fixed-term contract in Western Australia. You will coordinate site works, create and monitor work orders, and provide timely support to customers and field teams.

You'll manage enquiries, prioritise requests, raise purchase orders, and assist with procurement and data reporting, using MS Office 365 and SAP where required. The role emphasises accuracy, organisation and stakeholder collaboration.

Qualifications

• Experience in customer service, administration or planning roles.
• Strong organisation and problem-solving abilities.
• Excellent communication and stakeholder management skills.

Responsibilities

• Review site works requests and create work orders for field activities.
• Manage enquiries and prioritise requests via a shared mailbox.
• Dispatch and monitor work orders to ensure timely completion and closure.
• Liaise with internal teams to maintain workflow and service delivery targets.
• Raise purchase orders, assist with procurement and maintain operational records.

Skills

Customer service

Planning & scheduling

Attention to detail

Stakeholder management

Data analysis

Tools

SAP

Microsoft Office 365

Job description

ATCO Gas Australia owns and operates Western Australia's largest gas distribution network, providing an essential service to more than 800,000 homes and businesses across the state.

We're looking for a Planning Administrator to join our team on a 12-month fixed-term contract. This is a busy and varied role where you'll coordinate customer requests, schedule site works and help keep activities moving efficiently from enquiry through to completion.

If you're highly organised, enjoy solving problems and can confidently manage multiple priorities, we'd love to hear from you.

About the Role

As a Planning Administrator, you'll be responsible for managing site works requests, creating and monitoring work orders, and ensuring customers and stakeholders receive timely and accurate support. Working closely with field teams and internal departments, you'll play an important role in maintaining service standards and delivering a positive customer experience.

Key Responsibilities

• Review customer requests and create work orders for site-based activities.
• Manage incoming enquiries and prioritise requests through a shared Outlook mailbox.
• Dispatch and monitor work orders, ensuring activities are completed and closed out accurately.
• Liaise with internal stakeholders to maintain workflow and meet service delivery targets.
• Raise purchase orders, process invoices and assist with procurement activities.
• Support reporting, data analysis and the maintenance of accurate operational records.

About You

You're someone who enjoys being organised, can adapt to changing priorities and takes pride in delivering great customer service. You're comfortable working across multiple systems, have strong attention to detail and enjoy collaborating with a range of stakeholders.

To be successful you'll bring:

• Previous experience in a customer service, administration, planning or scheduling role.
• Excellent attention to detail and problem-solving capability.
• Confidence working across multiple IT systems and databases.
• Strong communication and stakeholder management skills.
• Experience using Microsoft Office 365.
• SAP experience would be highly regarded.

Why ATCO?

At ATCO, safety, reliability and continuous improvement are at the heart of everything we do. You'll join a supportive team, develop valuable operational experience and contribute to an organisation that delivers an essential service to communities across Western Australia.

What we offer

• Free parking
• Salary Sacrifice options
• Access to corporate discounts, including health insurance, banking, and fitness clubs.

ATCO fosters an inclusive workplace where everyone is treated fairly and respectfully. We are an Equal Opportunity employer and welcome applications from people of all backgrounds and experiences.