Personal Assistant & Marketing Coordinator

Perpetual; Sydney; Hybrid; AUD 75,000 - 95,000; Full time

Benefits offered by this job

Work from anywhere in Australia for up

Wellbeing and development support

Study support and professional dev

Job summary

Perpetual Wealth Management is seeking a proactive Personal Assistant & Marketing Coordinator to support the Lead Partner and coordinate marketing, events and communications for NSW, ACT and QLD Private Clients. The role blends administrative excellence with campaign coordination to drive client engagement.

You will manage complex calendars, liaise with agencies and suppliers, draft materials, and help shape local marketing calendars in partnership with central Marketing.

Qualifications

• Relevant qualification in business administration, marketing, events or a related discipline is desired but not required.
• Strong capability in Microsoft 365, particularly Outlook, PowerPoint, Word, Excel and Teams.
• Experience in personal assistance, team coordination, marketing coordination or a comparable blended role.
• Demonstrated experience coordinating events and managing multiple suppliers and stakeholders.

Responsibilities

• Provide comprehensive administrative support including proactive diary management and email handling.
• Coordinate marketing, events and communications activity across NSW, ACT and QLD Private Clients.
• Support and/or lead client events, seminars and partner engagement from concept to delivery.
• Draft and proofread invitations, communications, presentations and collateral.
• Maintain contact lists, event registrations and campaign records.

Skills

Personal assistance

Team coordination

Marketing coordination

Event coordination

Stakeholder management

Strong organizational skills

Communication

Education

Business/Marketing/Event administration qualification

Tools

Microsoft 365

Outlook

PowerPoint

Word

Excel

Teams

Job description

Personal Assistant & Marketing Coordinator

• More Time Off for What Matters: Enjoy up to 6 weeks of leave once you have met tenure requirements
• Hybrid Work Environment based in our Sydney Office
• An opportunity to develop your career in a high performing, collaborative and supportive team

Perpetual Wealth consists of three distinct brands in addition to Perpetual Private - Fordham, Jacaranda Financial Planning and Priority Life - offering a unique mix of wealth management, advice and trustee services. Perpetual Wealth has a diverse range of capabilities including strategic advice on superannuation and retirement planning, general investment, asset protection, insurance, tax management, estate planning, aged care, social security, succession planning and philanthropy. Our clients include individuals, families, businesses, not-for-profit organisations and Indigenous communities throughout Australia.

As part of an exciting new chapter, Perpetual Wealth will soon become a standalone business as part of the recently announced acquisition by Bain Capital. This creates a unique opportunity to join a business focused on growth, innovation, and delivering exceptional outcomes for clients.

About the Role

Join our dynamic team at Perpetual Wealth Management. As a Personal Assistant and Marketing Coordinator you will provide high-quality personal assistance to the Lead Partner while coordinating marketing, events and communications activity across the NSW, ACT and QLD Private Clients business.

• Provide comprehensive administrative support including proactive diary management and email management where required, looking to anticipate and address any issues that arise or items that can be actioned on their behalf
• Coordinate marketing, events and communications activity across the NSW, ACT and QLD Private Clients business
• Coordinate the local marketing calendar and campaign activity in partnership with central Marketing
• Support and/or lead client events, seminars and partner engagement from concept through to delivery and follow-up
• Draft and proofread invitations, communications, presentations and collateral
• Coordinate relevant Marketing, Compliance and stakeholder approvals
• Maintain contact lists, event registrations and campaign records
• Liaise with agencies, venues and suppliers and track activity against agreed plans and budgets
• Provide simple post-activity reporting and identify opportunities to improve future activity
• Manage a complex diary, meeting cadence and changing priorities, ensuring the Lead Partner is appropriately prepared and supported
• Coordinate domestic travel, accommodation, itineraries and related administration
• Assist in the preparation of agendas, pre-reading materials and action items for team meetings ensuring the leaders have adequate time to prepare for each session
• Coordinate the team's contribution to business reports to ensure the operating rhythm is met
• Ensure credit card expenses are processed within policy and business timeframes. Oversee expense submissions from team members to ensure they are in accordance with the policy. Process manual invoices as required
• Team support: maintain staff lists, email distribution groups and mail listings. Active involvement in developing a positive team culture and maintaining high levels of morale within the teams

About You

• A relevant qualification in business administration, marketing, events or a related discipline is desired but not required
• Strong capability in Microsoft 365, particularly Outlook, PowerPoint, Word, Excel and Teams
• Experience in personal assistance, team coordination, marketing coordination or a comparable blended role
• Demonstrated experience coordinating events and managing multiple suppliers and stakeholders
• Experience in financial services or another regulated environment is desirable
• Excellent organisation, prioritisation and attention to detail
• Clear and polished written and verbal communication skills
• Sound judgement, discretion and confidence engaging with senior stakeholders
• Proactive problem-solving and dependable follow-through

How we work

Our unique culture is underpinned by our three organisational behaviours, Stretch, Own it, Make an impact which drive our approach of day-to-day interactions with colleagues and clients, the way we approach decision-making to the questions we ask and the problems we solve. Employee benefits

• Work from anywhere in Australia for up to one month each year
• An annual allowance to empower you to prioritise your personal wellbeing
• Study support and commitment to supporting professional development

We're committed to creating an inclusive workplace where diversity is celebrated. No matter your background or circumstances, we aim to provide an environment where you can thrive.