Personal Assistant

Mirvac; Sydney; Hybrid; AUD 110,000 - 140,000; Full time

Job summary

Mirvac is seeking a seasoned Group General Manager’s Executive Assistant to provide high-level administrative and organisational support in a fast-paced environment. You will manage calendars, coordinate leadership activities, and help keep communications and travel arranged across the group.

As a trusted partner to senior leaders, you’ll drive efficiency, build strong relationships, and ensure confidentiality while delivering polished, proactive support across the business.

Qualifications

• Extensive experience as a senior Personal Assistant in a fast-paced environment.
• Proven ability to manage conflicting priorities and deliver to tight deadlines.
• Strong stakeholder management and communication skills.
• Highly organised, proactive and adaptable.
• High level of attention to detail and commitment to quality.
• Strong Microsoft Office and systems proficiency.
• Professional, discreet and customer-focused approach.

Responsibilities

• Proactively manage complex diaries, emails and competing priorities.
• Coordinate leadership and team meetings from planning through to delivery.
• Prepare presentations, reports and briefing materials for senior stakeholders.
• Organise team events, offsites, conferences and travel arrangements.
• Build strong relationships with stakeholders across all levels of the business.
• Manage expenses, invoices and general administrative processes.
• Support onboarding, people-related activities and team coordination.
• Drive improvements to systems, processes and ways of working.
• Handle confidential information with professionalism and discretion.

Skills

Senior Personal Assistant

Stakeholder mgmt

Attention to detail

Microsoft Office

Discretion and confidentiality

Job description

Join Mirvac and play a key role supporting one of our Group General Managers. Ahighly visible position where you'll partner with senior leaders, manage critical priorities, and help drive seamless operations across a dynamic and fast-paced team.

Why join us?

• Work closely with senior leadership and gain exposure across the business
• Join a collaborative, high-performing and values-driven organisation
• Be part of a team that prioritises people, quality and innovation
• Diverse, fast-paced role with real ownership and impact

The opportunity

As a trusted partner to a Group General Manager, you'll provide high-level administrative and organisational support while ensuring the smooth coordination of leadership activities, meetings and communications. This role offers the opportunity to build strong relationships across the organisation while playing a critical part in keeping the team connected, organised and operating effectively.

Key responsibilities

• Proactively manage complex diaries, emails and competing priorities
• Coordinate leadership and team meetings from planning through to delivery
• Prepare presentations, reports and briefing materials for senior stakeholders
• Organise team events, offsites, conferences and travel arrangements
• Build strong relationships with stakeholders across all levels of the business
• Manage expenses, invoices and general administrative processes
• Support onboarding, people-related activities and team coordination
• Drive improvements to systems, processes and ways of working
• Handle confidential information with professionalism and discretion

About you

• Extensive experience as a senior Personal Assistant in a fast-paced environment
• Proven ability to manage conflicting priorities and deliver to tight deadlines
• Strong stakeholder management and communication skills
• Highly organised, proactive and adaptable
• High level of attention to detail and commitment to quality
• Strong Microsoft Office and systems proficiency
• Professional, discreet and customer-focused approach