Personal Assistant

TrooCoo; North Lakes; On-site; AUD 62,000 - 90,000; Full time

Job summary

TrooCoo is seeking an experienced Personal Assistant to support an Associate Director and the leadership team. This is a fast-paced, office-based role in North Lakes, offering exposure to strategic initiatives beyond diary management.

You will coordinate national travel, prepare materials, take minutes, and help drive business operations across a high-performing division. If you thrive under pressure and enjoy partnering with senior leaders, apply now.

Qualifications

• Experience as Personal Assistant or Executive Assistant supporting senior leaders.
• Ability to work in fast-paced, high-volume environments.
• Highly organized with strong attention to detail.
• Excellent written and verbal communication.
• Proactive and solutions-focused mindset.

Responsibilities

• Provide high-level administrative support to an Associate Director and leadership team.
• Manage a complex diary and prioritise changing schedules.
• Coordinate travel arrangements and itineraries.
• Prepare meeting packs and leadership materials.
• Take minutes and track actions from meetings.
• Support team engagement and internal events across sites.
• Build relationships with internal and external stakeholders.
• Act as a trusted business partner, identifying issues and implementing solutions.
• Contribute to wider business initiatives as required.
• Monitor inboxes and manage competing priorities.

Skills

Diary management

Stakeholder management

Senior leadership support

Time management

Tools

Microsoft Office Suite

Job description

An exciting temporary opportunity has become available for an experienced and proactive Personal Assistant to join a leading organisation within the insurance sector, supporting an Associate Director and their broader leadership team.

This is far more than a traditional diary management role. We are seeking a highly organised, confident individual who thrives in a fast-paced environment and enjoys becoming a trusted support to senior leadership. This role will see you heavily involved in business operations, stakeholder management and ensuring the smooth running of a high-performing division.

This is a fantastic opportunity for an experienced Executive Assistant or Personal Assistant looking to step into a senior support role, gain exposure within a leading organisation, and make an immediate impact.

What you'll be doing:

• Provide high-level administrative support to an Associate Director and senior leadership team
• Manage a complex and ever-changing diary, ensuring priorities are effectively managed
• Coordinate national travel arrangements and detailed itineraries
• Prepare meeting packs, presentations and leadership materials
• Monitor inboxes, coordinate meetings and manage competing priorities
• Take minutes and manage actions arising from leadership meetings
• Support team engagement initiatives and internal events across multiple sites
• Build strong relationships with internal and external stakeholders
• Act as a trusted business partner, proactively identifying issues and implementing solutions
• Provide support across wider business initiatives as required

What we're looking for:

• Demonstrated experience in a Personal Assistant or Executive Assistant capacity
• Experience supporting senior leaders within fast-paced, high-volume environments
• Exceptional organisational skills and ability to manage multiple competing priorities
• Strong stakeholder management skills with the confidence to manage upwards
• High attention to detail and ability to work autonomously
• Proactive, resilient and solutions-focused mindset
• Strong emotional intelligence and ability to build relationships across all levels of the business
• Advanced proficiency across Microsoft Office Suite

What's in it for you?

• Temporary opportunity with a leading organisation within the insurance sector
• Exposure to senior leadership and strategic business initiatives
• Join a high-performing and collaborative team environment
• Opportunity to become a true business partner rather than purely administrative support
• Modern North Lakes office with onsite parking and amenities
• Work alongside a highly respected leader who values initiative and professionalism
• Fantastic opportunity to expand your experience within a large, complex organisation

Key Details:

• Temporary full-time opportunity
• Immediate start available
• Monday to Friday | 8:30am – 5:00pm
• Based in North Lakes with onsite parking
• 100% office-based position
• Competitive hourly rate dependent on experience