Personal Assistant

Your Digital Media; Australia; Remote; AUD 55,000 - 85,000; Full time

Benefits offered by this job

Competitive salary based on experience

Remote work and flexible schedule

Development budget for growth

Career growth opportunities

Exposure to international brands

Mutually negotiable annual leave

Job summary

Your Digital Media in Australia is seeking a highly organised Personal Assistant to support the Management Team on a part-time or full-time basis. You will manage calendars, coordinate communications, and assist across Shopify projects within a dynamic agency.

We offer a competitive salary based on experience, rapid growth opportunities, fully remote work, a flexible schedule, and a development budget to support your professional growth. Applicants with 1 year agency experience will be preferred.

Qualifications

• Bachelor’s degree in Business Administration, Communications, or a related field.
• Recent graduates with relevant degrees are preferred.
• Minimum 1 year experience in an agency is required; relevant experience welcomed.

Responsibilities

• Provide comprehensive administrative support to the Management Team.
• Manage the CEO’s calendar, schedule meetings, and coordinate all administration tasks.
• Assist in the preparation of reports, presentations, and client correspondence.
• Serve as a liaison between the CEO and internal/external stakeholders.
• Support project managers in junior project management tasks to ensure seamless project delivery.
• Maintain project documentation and assist in quality checks for Shopify platforms.
• Collaborate with development/design teams to contribute to Shopify websites.
• Perform other administrative tasks to ensure smooth operations.

Skills

Organisation

Stakeholder Management

Communication

Time Management

Microsoft Office

ClickUp

Jira

Calendly

Teams

Slack

Education

Bachelor’s degree in Business Administration/Communications

Tools

ClickUp

Jira

Job description

Skills: Organisation, Stakeholder Management, Communication, Time Management

Experience: Minimum 1 year experience in an agency is required. However, experience in any relevant field is highly desirable.

About Us:

Your Digital Media is a dynamic European and Australian-based web design and web development agency that thrives on crafting extraordinary web and e-commerce experiences. As a close-knit team, we collaborate on various Shopify e-commerce projects, and we're passionate about the work we do.

About the Role:

Our team is passionate about driving business growth through cutting-edge e-commerce platforms and exceptional client service. We are currently seeking a dynamic and highly organised Personal Assistant to support our Management Team in a part-time or full-time capacity.

What to Expect:

• We value YOU - Competitive salary based on experience, contribution, and skills.
• We want YOU to grow - Rapid career growth and personal development opportunities as well as a development budget tailored to your growth.
• We are flexible - Fully remote work and a flexible schedule. Start and finish your day whenever you want.
• We give YOU a platform - Play a role in the continuous growth of our worldwide influence.
• We work together as one: a team driven by a growth mindset and a strong desire for excellence offering various opportunities for personal growth and development.
• We are dynamic and ambitious : Work with exposure to internationally recognized brands and well-established startups.
• We want to make an impact : We care about our clients truly, and we work with businesses that make an impact.
• We want YOU to rest - Mutually negotiable annual leave days + public holidays + sick leave
• We stick to a schedule - We only require you to commit to a 4 hour mandatory collaboration time with the team. Apart from that, we trust you to get your work done at a time that suits you best.

Key Responsibilities:

• Provide comprehensive administrative support to the Management Team, ensuring efficient operation and effective communication within the team.
• Manage the CEO’s calendar, schedule meetings, and coordinate all administration tasks.
• Assist in the preparation of reports, presentations, and correspondence to clients.
• Serve as a liaison between the CEO and internal/external stakeholders, ensuring timely and accurate communication.
• Support project managers in junior project management tasks to ensure seamless project delivery.
• Maintain project documentation and assist in quality checks to uphold the highest standards of performance and functionality for clients’ Shopify platforms.
• Collaborate with the development and design teams to contribute to the creation of user-friendly Shopify websites.
• Perform other administrative tasks as needed to ensure smooth operations within the agency.
  

Qualifications:

Education:

• Bachelor’s degree in Business Administration, Communications, or a related field.
• Recent graduates with relevant degrees are preferred.

Experience:

• Previous experience in a personal assistant role or similar administrative position.
• Demonstrated business acumen with the ability to understand and manage stakeholder relationships.

Technical Skills:

• Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with project management software such as ClickUp or Jira.
• Familiarity with communication tools such as Google Meets, Calendly, Teams and Slack.
• Ability to quickly learn and adapt to new tools and software with minimal guidance.
• Basic understanding of Shopify, e-commerce principles, and digital marketing is a plus.

Soft Skills:

• Fluent in spoken and written English.
• Strong organisational and multitasking skills with a keen attention to detail.
• Excellent communication and interpersonal skills, capable of working effectively with diverse teams.
• Proactive attitude with a willingness to learn and adapt to various roles within the agency.
• Ability to handle confidential information with discretion and professionalism.
  

On an endless journey to create the best UX and make web-world a better place to be.