People Operations Coordinator

Herbert Smith Freehills; Sydney; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Holistic wellbeing fund

Home office allowance

Job summary

Herbert Smith Freehills Kramer is seeking a People Operations Coordinator to join our national People Operations team in Brisbane, Melbourne or Sydney on a maximum six-month term contract. You will deliver high-quality support across the employee lifecycle, leveraging digital tools and data insights to enhance service delivery and processes.

You will work with IT, Payroll, Finance and other teams to ensure smooth data flow, support wellbeing initiatives, and generate reports to assist

Qualifications

• Minimum 6 months experience in HR coordination or administration.
• Experience with Workday is preferred.
• Proficient in Microsoft Excel and reporting.

Responsibilities

• Manage employee lifecycle events including onboarding, movements, parental leave, and departures.
• Maintain accurate employee data in Workday and manage HR processes.
• Create and maintain standard employee documentation such as contracts and pre-employment checks.
• Coordinate induction sessions and onboarding materials.
• Generate reports to support decision-making and continuous improvement.
• Support audit and regulatory activities and escalate risks as needed.

Skills

HR coordination

Administration

Communication

Education

HR qualification or equivalent

Tools

Workday

ServiceNow

Contract Express

Microsoft Excel

Job description

Herbert Smith Freehills Kramer is a world-leading global law firm, where our ambition is to help you achieve your goals.

Exceptional client service and the pursuit of excellence are at our core. We invest in and care about our client relationships, which is why so many are longstanding. We enjoy breaking new ground, as we have for over 170 years.

As a fully integrated transatlantic and transpacific firm, we are where you need us to be. Our footprint is extensive and committed across the world’s largest markets, key financial centres and major growth hubs.

At our best tackling complexity and navigating change, we work alongside you on demanding litigation, exacting regulatory work and complex public and private market transactions. We are recognised as leading in these areas.

We are immersed in the sectors and challenges that impact you. We are recognised as standing apart in energy, infrastructure and resources. And we’re focused on areas of growth that affect every business across the world.

All of this is achieved by supporting the growth of our people, who help us deliver on our ambition – which is to help you achieve yours.

Herbert Smith Freehills Kramer: Your goals. Our ambition

The Opportunity

We are seeking a People Operations Coordinator to join our national People Operations team in either our Brisbane, Melbourne or Sydney. This opportunity is a 6-month maximum term contract.

As a People Operations Coordinator, you will deliver efficient, high-quality support across the employee lifecycle, helping create a positive and consistent experience for our people. You will use digital tools, automation, approved AI-enabled solutions and data insights to improve service delivery, maintain reliable people processes and support the ongoing transformation of People Operations.

What you’ll do

• Manage employee lifecycle events including onboarding, movements, parental leave, and departures.


• Maintain accurate employee data and manage business processes within in our People information system, Workday.


• Participate in continuous process improvement initiatives using a variety of digital tools


• Support in the creation and maintenance of standard employee documentation such as creating contracts, initiating and tracking pre-employment checks.


• Coordinate induction sessions and maintain onboarding materials.


• Communicate professionally using templates and process guides.


• Monitor shared inboxes and service platforms to resolve queries promptly.


• Support audit and regulatory activities.


• Escalate risks appropriately.


• Support legal practice compliance processes. Collaborate with IT, Payroll, Finance, and other teams to ensure smooth data flow.


• Assist with WHS and Wellbeing initiatives.


• Generate reports to support decision-making.


• Maintain employment-related materials and team resources.


• Contribute to People projects with a proactive, improvement mindset.


• Provide basic administration support when needed (e.g. filing, mail outs and invoicing).

What you’ll bring

• A minimum of 6 months experience in an HR coordination or administration role.


• Demonstrated success in a medium to large professional services organisation is highly desirable.


• Previous experience with HRIS (experience with Workday preferred but not required).


• Confidence using the full Microsoft Suite including proven history using reporting tools such as Excel.


• Comfort using and learning systems such as ServiceNow, and Contract Express.


• Tertiary HR qualification or equivalent work experience. Strong attention to detail.


• Effective communication skills across various mediums including group settings, presentations, face‑to‑face, verbal and written.


• A clear passion for people and building relationships.


• Is curious about new tech and open to learning, even better if you’re excited about AI!

What you can expect from us

• We’re a world leading international law firm with a global team of over 6,000 professionals across 26 offices. As the market leader in Australia, we are committed to high performance, collaboration, diversity and digital innovation. We are client‑centred, commercially driven, and renowned for our solution‑focused expertise. We will align your growth with our ambitions.


• We make your personal and professional growth our business. And as part of the team, our ambition is yours too. Wherever you are in your career: grow and help the firm grow with you.


• We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.


• We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you’ll have it and we’ll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.


• For more benefits on offer such as our holistic wellbeing fund or home office allowance


• Join us to be part of a human, bold and outstanding team at Australia’s market leading law firm.

We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding.

Team

People

Working Pattern

Full time

Location

Sydney

Contract type

Maximum Term Contract

Diversity & Inclusion

We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding.