Administrative Assistant, Employment

Exchange House Services Australia Pty Ltd; City of Brisbane; On-site; AUD 52,000 - 67,000; Full time

Benefits offered by this job

Wellbeing fund

Home office allowance

Job summary

Herbert Smith Freehills Kramer in Brisbane is seeking an Administrative Assistant to join our team on a full-time, Monday–Friday, 100% office-based basis. You will support diary management, document handling, mail processing and basic client billing, while ensuring a calm, professional environment.

Proficiency in the Microsoft Office suite (Outlook, Word, Excel, PowerPoint) is essential, and you will collaborate with colleagues to maintain accurate records and efficient daily operations in our

Qualifications

• Unrestricted working rights in Australia.
• Previous experience in an administration role or as a supervisor in retail or hospitality.
• Committed and reliable work ethic with proactivity in the workplace.
• Friendly and professional written/verbal communication.
• Strong attention to detail and ability to stay calm and organised with competing priorities.
• Familiarity with Microsoft Office suite: Outlook, Word, Excel, PowerPoint.
• Innovative mindset, curious about AI and emerging technologies.

Responsibilities

• Support diary management by scheduling meetings and booking rooms and locations.
• Assist with document creation/editing using Microsoft Word, Excel and PowerPoint.
• Handle hard copy documents: printing, scanning, photocopying and archiving; manage incoming mail.
• Assist with client billing and reconciling expenses.

Skills

Diary management

Document management

Administration experience

Communication

Attention to detail

Organisational skills

Proactivity

Microsoft Office proficiency

Tools

Outlook

Word

Excel

PowerPoint

Job description

Herbert Smith Freehills Kramer: Your goals. Our ambition

Join our Employment Industrial Relations and Safety practice as an Administrative Assistant in our Brisbane office.

This role is full-time, Monday – Friday and 100% office based.

Please note, we cannot consider students, including law students, for this role.

What you’ll do

• Supporting with diary management tasks – scheduling team and client meetings, booking internal meeting rooms and external locations (i.e. restaurants).
• Document management – assist with creating and editing of documents using Microsoft Word, Excel and PowerPoint.
• Hard copy document management – printing, scanning, photocopying and archiving tasks, as well as managing incoming mail.
• Financial management – reconciling expenses and assisting Legal Assistants with client billing.

To learn more, check out our 'Day in the Life' video here.

What you’ll bring

• Unrestricted working rights in Australia.
• Previous experience in an administration role, or as a supervisor in retail or hospitality.
• A committed and reliable work ethic, demonstrating enthusiasm and proactivity in the workplace.
• A friendly and professional approach, exhibited in your written and verbal communication style.
• Strong attention to detail, and the ability to remain calm and organised whilst managing competing priorities.
• Familiarity with the Microsoft Office suite (Outlook, Word, Excel and PowerPoint).
• An innovative mindset, curious about AI and emerging technologies.

What you can expect from us

We’re a world leading international law firm with a global team of over 6,000 professionals across 26 offices.

As the market leader in Australia, we are committed to high performance, collaboration, diversity and digital innovation.

We are client-centred, commercially driven, and renowned for our solution-focused expertise.

We will align your growth with our ambitions. We make your personal and professional growth our business.

And as part of the team, our ambition is yours too. Wherever you are in your career: grow and help the firm grow with you.

We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.

We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you’ll have it and we’ll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.

For more benefits on offer such as our holistic wellbeing fund or home office allowance please click here.

Join us to be part of a human, bold and outstanding team at Australia’s market leading law firm.

We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives.

We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding.

Team Employment, Pensions & Incentives

Working Pattern: Full time

Location: Brisbane

Contract type: Permanent

Diversity & Inclusion: We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding.

At Herbert Smith Freehills Kramer, we align your growth and ambition with ours. We invest in your personal and professional growth and support you to achieve your ambitions. And you share responsibility for playing a part in delivering the firm’s growth and ambition too.

A leading global law firm, with over 6,000 people, we are in the world's largest markets, key financial centres and major growth hubs.

We’re recognised leaders in demanding contentious matters, exacting regulatory work and complex public and private transactions.

We’re immersed in the many challenges facing our clients.

We’re invested and resourceful.

We understand the part technology and digitalisation play in the delivery of legal services.

We want to make a positive impact wherever in the world we operate. You’ll have the opportunity to engage with this with an open mind and curiosity.

We are known for our diverse perspectives and renowned for our culture.

Being human, bold and outstanding are more than our values: you’ll discover they are our lived experience. And by being ambitious for your growth and ours, we’ll achieve our goals together.

Herbert Smith Freehills Kramer: Your growth. Our ambition.