Administrative Assistant

herbertsmithfreehills; Sydney; On-site; AUD 60,000 - 70,000; Full time

Job summary

Herbert Smith Freehills Kramer in Sydney seeks an Administrative Assistant to join our Disputes practice group. This 18-month maximum term contract role offers exposure to a global top-tier law environment.

You will work with Legal Assistants and junior solicitors, developing administration skills and advancing your professional services career. We emphasize collaboration, learning, and a supportive team culture.

Qualifications

• Previous experience in an administration role or a supervisory role within customer service.
• Demonstrates a can-do attitude and collaborative approach.
• Strong knowledge of the Microsoft Office suite (Outlook, Word, Excel, PowerPoint).
• Excellent time management and organisational skills with the ability to prioritise multiple tasks.
• Well-developed written and verbal communication with stakeholders.

Responsibilities

• Deliver high-quality administrative support to the practice, managing competing priorities.
• Assist the support team with matter management, time recording and monthly invoicing.
• Support business development activities, including client and team events.
• Scan, print, or photocopy documents as required by the practice group.
• Provide ad-hoc support such as handling mail, expenses, meeting room bookings and document amendments.

Skills

Administration experience

Customer service orientation

Time management

Communication skills

Team collaboration

Tech curious / AI interest

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Herbert Smith Freehills Kramer is a world-leading global law firm, where our ambition is to help you achieve your goals.

Exceptional client service and the pursuit of excellence are at our core. We invest in and care about our client relationships, which is why so many are longstanding. We enjoy breaking new ground, as we have for over 170 years.

As a fully integrated transatlantic and transpacific firm, we are where you need us to be. Our footprint is extensive and committed across the world's largest markets, key financial centres and major growth hubs.

At our best tackling complexity and navigating change, we work alongside you on demanding litigation, exacting regulatory work and complex public and private market transactions. We are recognised as leading in these areas.

We are immersed in the sectors and challenges that impact you. We are recognised as standing apart in energy, infrastructure and resources. And we're focused on areas of growth that affect every business across the world.

All of this is achieved by supporting the growth of our people, who help us deliver on our ambition - which is to help you achieve yours.

Herbert Smith Freehills Kramer: Your goals. Our ambition

The Opportunity

We are seeking an Administrative Assistant to join our Sydney office in our Disputes practice group. This role is offered as an 18-month maximum term contract.

Working closely with Legal Assistants and junior solicitors in the practice, you will be supported to develop your administration skills and propel your professional services career within a global top-tier law environment.

Note: We're not currently considering university students for this role.

Your day will involve:

• Delivering high-quality administrative support to the practice, managing competing priorities and requests from multiple stakeholders.
• Assisting the support team with matter management, time recording and monthly invoicing.
• Supporting the team in business development activities, including assistance with organising and managing client and team events.
• Scanning, printing, or photocopying relevant documents as and when required by the relevant practice group support colleague or Lawyer.
• Providing ad-hoc support to the practice group such as dealing with incoming mail, expense management, booking meeting rooms, amending documents and any other administrative duties.

Skills & experience

• Previous experience in an administration role or a supervisory role within customer service.
• A can-do-attitude and passion for working collaboratively.
• Sound knowledge of the Microsoft Office suite (Outlook, Word, Excel and PowerPoint).
• Strong time management and organisational skills with proven ability to prioritise your time across several busy tasks.
• Well-developed written and verbal communication skills with a demonstrated ability to build effective relationships with stakeholders.
• A reliable and committed approach to your role.
• Is curious about new tech and open to learning, even better if you're excited about AI!

Why join us?

We're a world leading international law firm with a global team of over 6,000 professionals across 26 offices. As the market leader in Australia, we are committed to high performance, collaboration, diversity and digital innovation. We are client-centred, commercially driven, and renowned for our solution-focused expertise. We will align your growth with our ambitions.

We make your personal and professional growth our business. And as part of the team, our ambition is yours too. Wherever you are in your career: grow and help the firm grow with you.

We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.

We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you'll have it and we'll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.

Join us to be part of a human, bold and outstanding team at Australia's market leading law firm.

We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values-Human, Bold, and Outstanding.

Team

Disputes

Working Pattern

Full time

Location

Sydney

Contract type

Maximum Term Contract

Diversity & Inclusion

We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values-Human, Bold, and Outstanding.