People & Culture Coordinator

Elmo; Sydney; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid working policy

Reward and recognition program

Social Club

Health and Wellbeing program

Job summary

FB Rice in Sydney is seeking a proactive and organised People & Culture Coordinator to join the People & Culture team in our Sydney office. This is a full‑time parental leave cover role until June 2028.

You will support the employee lifecycle across recruitment, onboarding, contracts, records and reporting, while assisting with learning and development and wellbeing initiatives to foster a positive workplace.

Qualifications

• At least three years’ HR administration experience.
• Proficiency in Microsoft Word, Excel and Outlook.
• An eagerness to learn about and use AI tools to improve efficiency and ways of working.
• A genuine interest in People & Culture.
• Strong attention to detail and sound judgement.
• The ability to manage competing priorities in a busy team environment.
• A helpful, approachable and collaborative working style.

Responsibilities

• Acting as the first point of contact for People & Culture queries and managing the shared inbox, escalating complex or sensitive matters as required.
• Coordinating recruitment activities, including posting job adverts, arranging interviews, candidate management, preparing documentation and completing pre-employment checks.
• Coordinating onboarding and offboarding processes to provide a smooth and positive employee experience.
• Preparing employment contracts, variation letters and other employee documentation accurately and within required timeframes.
• Maintaining employee records and People & Culture systems, ensuring information is accurate, complete and handled confidentially.
• Coordinating probation reviews, performance review activities and other key employee lifecycle processes.
• Assisting with training coordination and learning and development activities.
• Preparing regular reports and maintaining accurate workforce data to support People & Culture planning and decision‑making.
• Supporting wellbeing, engagement, recognition, staff anniversary celebrations, community initiatives and other initiatives that contribute to a positive employee experience.
• Assisting with People & Culture projects, system improvements and the ongoing review of processes and documentation.
• Providing general administrative support to the People & Culture team and contributing to the smooth delivery of services across the firm.

Skills

HR administration

Attention to detail

Prioritisation

Team collaboration

AI tools

People & Culture

Tools

Microsoft Word

Microsoft Excel

Outlook

HRIS (ELMO)

Job description

Introduction

FB Rice is a leading, fast-growing multinational intellectual property firm with offices in Sydney, Melbourne, Brisbane, Perth and Wellington. We specialise in intellectual property protection and develop high impact strategies for our clients.

Your New Role

An exciting opportunity is available for a proactive and organised People & Culture Coordinator to join our People & Culture team in our Sydney office. This is a full‑time parental leave cover role until June 2028.

Your Key Responsibilities

Working closely with the People & Culture team, you will help deliver responsive and practical services across the firm. This varied role offers hands‑on experience across the employee lifecycle and the opportunity to contribute to recruitment, onboarding, employee documentation, reporting, systems and broader people initiatives. Responsibilities will include:

• Acting as the first point of contact for People & Culture queries and managing the shared inbox, escalating complex or sensitive matters as required
• Coordinating recruitment activities, including posting job adverts, arranging interviews, candidate management, preparing documentation and completing pre-employment checks
• Coordinating onboarding and offboarding processes to provide a smooth and positive employee experience
• Preparing employment contracts, variation letters and other employee documentation accurately and within required timeframes
• Maintaining employee records and People & Culture systems, ensuring information is accurate, complete and handled confidentially
• Coordinating probation reviews, performance review activities and other key employee lifecycle processes
• Assisting with training coordination and learning and development activities
• Preparing regular reports and maintaining accurate workforce data to support People & Culture planning and decision‑making
• Supporting wellbeing, engagement, recognition, staff anniversary celebrations, community initiatives and other initiatives that contribute to a positive employee experience
• Assisting with People & Culture projects, system improvements and the ongoing review of processes and documentation
• Providing general administrative support to the People & Culture team and contributing to the smooth delivery of services across the firm

Skills and Experience

To be considered for this opportunity, it is a requirement that you have:

• At least three years’ HR administration experience
• Proficiency in Microsoft Word, Excel and Outlook
• An eagerness to learn about and use AI tools to improve efficiency and ways of working
• A genuine interest in People & Culture
• Strong attention to detail and sound judgement
• The ability to manage competing priorities in a busy team environment
• A helpful, approachable and collaborative working style

Desirable

• Experience in a professional services environment, ideally legal or IP
• Experience with a Human Resource Information System (HRIS), ideally ELMO

Culture and Benefits

Join our inclusive and people-focused culture. At FB Rice, you will be part of a collaborative and supportive team that values continuous growth, helpfulness, approachability and team orientation.

Our team strives to provide the best patent and trademark services in Australia. We aim to be a great place to work, offering excellent employee benefits including:

• Hybrid working policy that encourages flexible working arrangements
• Reward and recognition program that recognises individual and team performance
• A Social Club which provides a wide range of activities throughout the year
• Health and Wellbeing program including access to our Employee Assistance Program

Working at FB Rice

Join a top-tier intellectual property firm recognised for its client experience and expertise. As a privately owned firm dedicated to remaining partner-owned, FB Rice offers access to team members across the business, including partners, and opportunities to continue learning and developing your career.

To be eligible for this position, you must be fluent in English and have an ongoing right to work in Australia.

All expressions of interest are strictly confidential.

Only shortlisted candidates will be contacted.

FB Rice recognises the importance of a diverse and inclusive workplace, and encourages interested candidates with the required background and professional skills to apply. Please read our Inclusion and Diversity Statement on the FB Rice website at fbrice.com.au/careers.