People & Culture Coordinator

FB Rice; Sydney; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Hybrid working policy

Reward and recognition program

Social Club

Health and Wellbeing program

Job summary

FB Rice is seeking a proactive People & Culture Coordinator in Sydney on a full-time parental leave cover until June 2028. You will partner with the P&C team to support recruitment, onboarding, documentation, reporting and system improvements, ensuring accurate records and a positive employee experience.

You will manage employee data, assist with training, wellbeing programs and lifecycle activities while coordinating contracts and evaluations in a professional services environment.

Qualifications

• At least three years’ HR administration experience.
• Proficiency in Microsoft Word, Excel and Outlook.
• Eagerness to learn about and use AI tools to improve efficiency and ways of working.
• A genuine interest in People & Culture.
• Strong attention to detail and sound judgement.
• Ability to manage competing priorities in a busy team environment.
• A collaborative working style.
• Experience with a HRIS, ideally ELMO.

Responsibilities

• Act as the first point of contact for People & Culture queries and manage the shared inbox.
• Coordinate recruitment activities, including posting adverts, arranging interviews, and pre-employment checks.
• Coordinate onboarding and offboarding processes for a smooth employee experience.
• Prepare employment documents and update personnel records.
• Maintain HR systems and ensure data accuracy and confidentiality.
• Coordinate probation and performance review processes.
• Assist with training coordination and learning initiatives.
• Prepare workforce reports to support planning and decision‑making.
• Support wellbeing, engagement and staff celebrations.

Skills

HR administration

English proficiency

Prioritization

Attention to detail

Collaboration

Tools

HRIS (ELMO)

Microsoft Word

Excel

Outlook

Job description

Job Category: Human Resouces & Recruitment

FB Rice is a leading, fast-growing multinational intellectual property firm with offices in Sydney, Melbourne, Brisbane, Perth and Wellington. We specialise in intellectual property protection and develop high impact strategies for our clients.

Your New Role

An exciting opportunity is available for a proactive and organised People & Culture Coordinator to join our People & Culture team in our Sydney office. This is a full-time parental leave cover role until June 2028.

Your Key Responsibilities

Working closely with the People & Culture team, you will help deliver responsive and practical services across the firm. This varied role offers hands-on experience across the employee lifecycle and the opportunity to contribute to recruitment, onboarding, employee documentation, reporting, systems and broader people initiatives.

Responsibilities will include:

• Acting as the first point of contact for People & Culture queries and managing the shared inbox, escalating complex or sensitive matters as required
• Coordinating recruitment activities, including posting job adverts, arranging interviews, candidate management, preparing documentation and completing pre-employment checks
• Coordinating onboarding and offboarding processes to provide a smooth and positive employee experience
• Preparing employment contracts, variation letters and other employee documentation accurately and within required timeframes
• Maintaining employee records and People & Culture systems, ensuring information is accurate, complete and handled confidentially
• Coordinating probation reviews, performance review activities and other key employee lifecycle processes
• Assisting with training coordination and learning and development activities
• Preparing regular reports and maintaining accurate workforce data to support People & Culture planning and decision-making
• Supporting wellbeing, engagement, recognition, staff anniversary celebrations, community initiatives and other initiatives that contribute to a positive employee experience
• Assisting with People & Culture projects, system improvements and the ongoing review of processes and documentation
• Providing general administrative support to the People & Culture team and contributing to the smooth delivery of services across the firm

Skills and Experience

To be considered for this opportunity, it is a requirement that you have:

• At least three years’ HR administration experience
• Proficiency in Microsoft Word, Excel and Outlook
• An eagerness to learn about and use AI tools to improve efficiency and ways of working
• A genuine interest in People & Culture
• Strong attention to detail and sound judgement
• The ability to manage competing priorities in a busy team environment
• A helpful, approachable and collaborative working style
• Experience in a professional services environment, ideally legal or IP
• Experience with a Human Resource Information System (HRIS), ideally ELMO

Culture and Benefits

Join our inclusive and people-focused culture. At FB Rice, you will be part of a collaborative and supportive team that values continuous growth, helpfulness, approachability and team orientation.

Our team strives to provide the best patent and trademark services in Australia. We aim to be a great place to work, offering excellent employee benefits including:

• Hybrid working policy that encourages flexible working arrangements
• Reward and recognition program that recognises individual and team performance
• A Social Club which provides a wide range of activities throughout the year
• Health and Wellbeing program including access to our Employee Assistance Program

Working at FB Rice

Join a top-tier intellectual property firm recognised for its client experience and expertise. As a privately owned firm dedicated to remaining partner-owned, FB Rice offers access to team members across the business, including partners, and opportunities to continue learning and developing your career.

To be eligible for this position, you must be fluent in English and have an ongoing right to work in Australia.

All expressions of interest are strictly confidential.

Only shortlisted candidates will be contacted.

FB Rice recognises the importance of a diverse and inclusive workplace, and encourages interested candidates with the required background and professional skills to apply. Please read our Inclusion and Diversity Statement on the FB Rice website at fbrice.com.au/careers.