People & Culture Coordinator

Melbourne Symphony Orchestra; Melbourne; Híbrido; AUD 42.000 - 63.000; A tiempo parcial

Ventajas ofrecidas por este puesto de trabajo

Hybrid working arrangements

Employee Wellbeing program

Diversity and inclusion initiatives

Descripción de la vacante

Melbourne Symphony Orchestra (MSO) is seeking a part-time People & Culture Coordinator to join our team for a 12-month fixed-term basis. This role reports to the People & Culture Lead and supports recruitment, onboarding, employee compliance, HR administration, reporting and generalist P&C activities.

You will coordinate day-to-day HR activities, assist with payroll inquiries, and support training, wellbeing and OH&S initiatives in a collaborative environment.

Formación

• 1–3 years' experience in an HR administration, coordination or similar role
• Understanding of Australian employment legislation and workplace compliance requirements
• Excellent organisational skills and attention to detail
• Strong written and verbal communication skills
• Ability to handle sensitive information with discretion
• Experience with HR systems and MS 365

Responsabilidades

• Provide day-to-day administrative and coordination support across People & Culture; manage employee enquiries and records
• Coordinate recruitment and onboarding activities, contracts and inductions, and interview scheduling
• Monitor compliance requirements including Working with Children Checks and Police Checks
• Prepare employment documentation and confidential employee records; assist with payroll enquiries

Conocimientos

HR Administration

Recruitment

Onboarding

Compliance

Payroll support

Educación

HR qualification

Herramientas

Microsoft 365

HR systems

Descripción del empleo

Established in 1906 the Melbourne Symphony Orchestra (MSO) is not only Australia’s oldest orchestra, but one of the country’s most forward-looking major arts institutions. It currently engages over 2.5 million people through live and recorded broadcasts and performs live to more than 300,000 people annually, in concerts ranging from performances at its home, Hamer Hall at Arts Centre Melbourne, to its annual free concerts at Melbourne’s largest outdoor venue, the Sidney Myer Music Bowl. The MSO presents innovative and engaging programs to audiences of all ages across Victoria through its outreach, education, and community initiatives.

About the role

We are seeking an organised, proactive and people-focused People & Culture Coordinator to join our team on a part-time, 12-month fixed-term basis. 3 days per week, with the possibility to extend. Reporting to the People & Culture Lead, this role provides essential coordination and administrative support across a broad range of People & Culture activities, including recruitment, onboarding, employee compliance, HR administration, reporting and generalist P&C support. This is a varied and hands‑on opportunity for someone who enjoys working with people, has excellent attention to detail and is looking to further develop their P&C experience in a collaborative and dynamic environment.

Key Responsibilities

• Provide day-to-day administrative and coordination support across the People & Culture function, including managing employee enquiries and maintaining accurate P&C records
• Coordinate recruitment and onboarding activities, including employment contracts and inductions, shortlisting candidates, interview scheduling
• Monitor employee compliance requirements, including Working with Children Checks, Police Checks, visa documentation and mandatory training
• Prepare employment documentation, correspondence, reports and maintain confidential employee records
• Assist with payroll enquiries and coordinate with the Payroll team to ensure accurate and timely information
• Support the coordination of training, employee wellbeing initiatives and organisational development activities
• Assist with workplace health and safety activities, including committee meetings, training and compliance requirements
• Identify opportunities to improve and streamline People & Culture processes and systems

About You

You will be a highly organised and approachable person who enjoys supporting others and managing a variety of competing priorities. You will bring a positive attitude, strong administrative skills and a genuine interest in People & Culture.

• Ideally 1–3 years' experience in an HR administration, coordination or similar role, or looking for Part-Time role with flexibility
• An understanding of Australian employment legislation and workplace compliance requirements
• Excellent organisational skills, attention to detail and the ability to manage competing deadlines
• Strong written and verbal communication skills, with a professional and approachable manner
• The ability to handle sensitive information with discretion and confidentiality.
• Proficiency in Microsoft 365 and experience using HR systems
• Qualifications in Human Resources, Business or a related discipline, or relevant practical experience
• Experience within the performing arts sector or an appreciation of orchestral music would be highly regarded but is not essential.

What We Offer

• Flexible work options – including hybrid working arrangements where possible
• Employee Wellbeing – access to the Employee Assistance Program (EAP) and internal initiatives that support health, safety, and wellbeing
• Diversity and inclusion – commitment to a safe, inclusive, and culturally respectful workplace, with initiatives such as our in-progress Reconciliation Action Plan
• Creative environment – be part of a progressive arts organisation that values innovation and collaboration
• Concert access – opportunities to attend MSO concerts and events
• Location – based in Melbourne’s Southbank arts precinct, close to public transport, cafés, and cultural venues

MSO is an Equal Opportunity Employer. MSO is committed to creating a diverse and inclusive environment. All qualified applicants will be considered for employment without regard to race, colour, national origin, religion, sex, sexual orientation, gender identity or expression, age, marital or disability status. Aboriginal and Torres Strait Islander people are encouraged to apply.

Your privacy is important to MSO.It is the policy of MSO to respect the confidentiality of information and privacy of individuals. Personal information provided by you as part of your application (whether oral, electronic, or written) will be collected and processed for the purpose of evaluating your application for employment. In order to carry out this purpose, your information may be disclosed to appropriate persons in our offices. Any information we hold will be governed by the most current version of the MSO Privacy Policy and relevant legislation.

The MSO is committed to providing an inclusive and accessible recruitment process. If you require any reasonable adjustments or additional support during the application or interview process, please let us know so we can work with you to accommodate your needs.