People & Culture Administrator

Green Leaves Early Learning Centres; Brisbane; On-site; AUD 70,000 - 100,000; Full time

Job summary

Green Leaves Early Learning Centres Pty is seeking a highly organised People & Culture Administrator to join the national People & Culture team. This office-based role supports the General Manager, People & Culture, and oversees HR administration, documentation, and policy updates.

The position requires diary management, accurate document preparation, and strong MS Office skills, with experience in AI tools and confidentiality.

Qualifications

• Proven experience in busy administration roles.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and deadlines.
• Experience using AI tools to support admin tasks.

Responsibilities

• Provide proactive executive support to the General Manager, People & Culture.
• Prepare and process employment contracts and staff documentation.
• Support remuneration processes, salary changes and reviews.
• Maintain HR records, systems, registers and reports.
• Coordinate meetings, prepare presentations, and support P&C projects.
• Identify opportunities to improve administrative processes and efficiency.

Skills

Administration experience

Diary management

Communication

Attention to detail

Tools

AI tools (ChatGPT/Copilot)

Outlook

Word

Excel

Job description

Job Category: Administration and Office,HR & Recruitment

Job Description

Full-time | Monday to Friday | Office-based (5 days per week)

This position is based at our Murarrie Support Office and requires attendance in the office five days per week.

Are you the kind of person who loves organisation, thrives on detail and takes pride in getting things right?

We're looking for an experienced, highly organised and proactive People & Culture Administrator to join our national People & Culture team at Green Leaves Early Learning.

This isn't your typical administration role. It's an opportunity to become a trusted and valued member of our team, combining high-quality People & Culture administration with executive support to our General Manager, People & Culture.

We're looking for someone who enjoys being the person who keeps things running smoothly. Someone who can juggle competing priorities, anticipate what's needed next, handle confidential information with discretion and take genuine ownership of their work.

If you're someone who loves a well-managed diary, a perfectly prepared document, an accurate spreadsheet and the satisfaction of ticking things off your list, we'd love to hear from you!

A role for someone who genuinely loves administration

This is a hands-on, administration-focused position, rather than a pathway into a traditional HR advisory role.

We're looking for someone who enjoys being the person who keeps things running smoothly. Someone who can juggle competing priorities, anticipate what's needed next, handle confidential information with discretion and take genuine ownership of their work.

You'll be confident using technology, including AI tools, to work smarter and more efficiently, while maintaining the high standards of accuracy, professionalism and attention to detail that this role demands.

While you'll gain exposure to a broad range of People & Culture activities, the heart of this role is administration and executive support. We're looking for someone who wants to build on their strengths in these areas and make a real contribution through the quality of their work.

About the role

Reporting directly to the General Manager, People & Culture, you'll play an important role in supporting our People & Culture function and our Centres across Australia.

Your days will be varied, and you'll have the opportunity to get involved in everything from executive administration and employment documentation through to policy updates, salary reviews and broader People & Culture initiatives.

Some of your key responsibilities will include:

• Providing proactive executive support to our General Manager, including diary management, meeting coordination, correspondence and follow-up actions.
• Preparing and processing employment contracts, staff amendments, salary variation letters and other employment documentation.
• Supporting remuneration processes, including pay rate changes, employment classifications and annual salary reviews.
• Drafting, reviewing and maintaining People & Culture policies, procedures, templates and supporting documentation.
• Maintaining accurate team member records, HR systems, registers and reports.
• Working closely with Payroll to ensure employment changes are accurate, appropriately approved and ready for processing.
• Coordinating meetings, preparing presentations and supporting key People & Culture projects and initiatives.
• Identifying opportunities to improve administrative processes, strengthen accuracy and make things work more efficiently.

About you

First and foremost, you're an exceptional administrator.

You don't need to be an HR expert, but you do need to be someone who brings strong administrative experience, excellent attention to detail and the confidence to take ownership of your responsibilities.

You'll ideally bring:

• Proven experience in a busy administration, Personal Assistant, Executive Assistant or People & Culture administration role.
• Exceptional attention to detail and a genuine commitment to accuracy and quality.
• Strong organisational skills, with the ability to manage multiple priorities and deadlines without losing sight of the details.
• Confidence managing diaries, coordinating meetings and preparing professional correspondence and documentation.
• Demonstrated experience and confidence using AI tools, such as ChatGPT or Microsoft Copilot, to support administrative tasks, document preparation, research and workplace efficiency.
• An understanding of how to use AI responsibly in a professional environment, including critically reviewing outputs for accuracy and maintaining appropriate confidentiality and data security.
• Excellent Microsoft Office skills, particularly Outlook, Word and Excel.
• Strong written and verbal communication skills, with a professional and approachable manner.
• Sound judgement, discretion and the ability to handle sensitive and confidential information appropriately.
• Initiative, accountability and the ability to work independently while knowing when to ask questions or seek clarification.
• Confidence working with numbers, spreadsheets and detailed information.
• Experience working with employment contracts, HR systems, pay rates, modern awards or salary reviews would be highly regarded, but isn't essential if you bring strong administration skills and a willingness to learn.

Most importantly, we're looking for someone who takes pride in their work. Someone who checks the details, follows things through, thinks ahead and understands the importance of delivering work that's accurate and complete the first time.

Why join Green Leaves?

At Green Leaves Early Learning, we're passionate about creating beautiful environments where children can learn, grow and thrive. Behind our Centres is a dedicated Support Office team working together to support our people and make a difference every day.

You’ll be joining a collaborative People & Culture team where your contribution will be valued, your initiative welcomed and the work you do will have a genuine impact across our national business.

You’ll enjoy a varied and rewarding role where your organisational skills, attention to detail and administrative expertise will be genuinely valued. Working closely with senior leadership, you’ll have the opportunity to take ownership of meaningful responsibilities and make a real contribution to the success of our national People & Culture team.

If you're an experienced administrator who enjoys variety, values accuracy and loves being the person others can rely on, we'd love to hear from you.