Payroll Systems Specialist

Shine Lawyers; City of Brisbane; On-site; AUD 110,000 - 160,000; Full time

Job summary

Shine Lawyers in Brisbane CBD is seeking a full-time Payroll Systems Specialist to lead the implementation of a new enterprise payroll platform and manage its ongoing optimisation. You will partner with Payroll, Finance, People & Performance and IT to deliver a compliant, efficient payroll solution and drive continuous improvement.

Based at our Brisbane head office, the role requires periodic travel to Toowoomba during the implementation, and you will shape reporting, governance and system usage

Qualifications

• Hands-on experience with contemporary payroll platforms and processing
• Led or played a key role in payroll system implementation or major project
• Strong knowledge of Australian payroll legislation and reporting requirements
• Experience coordinating testing, payroll validation, reconciliations and cutover activities
• Ability to partner with Payroll, Finance, IT and external vendors to deliver outcomes
• Strong analytical, problem-solving and continuous improvement skills
• Excellent organisational skills and ability to manage competing priorities in a fast-paced environment
• Pragmatic, solutions-focused mindset and ability to challenge processes constructively

Responsibilities

• Support the transition to the new enterprise payroll platform, including design, testing, data migration, cutover and readiness
• Act as the payroll systems SME, owning ongoing support and optimisation
• Coordinate payroll configuration, integrations, workflows, reporting and system enhancements with stakeholders
• Strengthen governance through controls, reconciliations, audit readiness and process documentation
• Drive continuous improvement to simplify and standardise payroll processes using the platform
• Design and deliver payroll reporting, analytics and insights for operational decision-making
• Build capability across Payroll, Finance and People & Performance teams through knowledge sharing and user adoption initiatives

Skills

Payroll systems

Payroll implementation

Australian payroll law

Testing & cutover

Stakeholder collaboration

Analytics & reporting

Organisational skills

Problem solving

Job description

You bring you. Together, we can right wrong.

The Opportunity

As a full-time, permanent Payroll Systems Specialist, you'll play a pivotal role in one of the most significant finance and people technology projects currently underway at Shine. Reporting to the Group Financial Controller and based in our Brisbane CBD head office, you'll help lead the implementation of a new enterprise payroll platform while becoming our in-house expert for its ongoing management, optimisation and continuous improvement. This role is ideal for someone who has worked within a contemporary payroll platform and has played a leading role in a payroll systems implementation, migration or major payroll systems change. You understand what's required to successfully navigate testing, validation, cutover and stabilisation, but you're equally excited by what comes next: helping a business get the most from its payroll system long after go-live.

You'll work closely with Payroll, Finance, People & Performance, IT and our implementation partners to deliver a compliant, efficient and sustainable payroll solution. Beyond implementation, you'll help shape how the enterprise payroll platform is used across the business, driving improvements, strengthening controls and ensuring we leverage the platform's full capability. While this role is based in our Brisbane CBD head office, once a fortnight (give or take) travel to our Toowoomba office will be required throughout the implementation period as you partner closely with our Payroll team and key stakeholders.

Here's how you'll help us stay ahead of the pack:

• Supporting the successful transition of an enterprise payroll platform by contributing to payroll design, testing, payroll validation, data migration, cutover activities and business readiness.
• Acting as Shine's payroll systems subject matter expert, providing ongoing ownership, support and optimisation of the payroll environment.
• Partnering with internal stakeholders and implementation partners to coordinate payroll configuration, integrations, workflows, reporting and system enhancements.
• Strengthening payroll governance through effective controls, reconciliations, audit readiness, compliance and process documentation.
• Driving continuous improvement by identifying opportunities to simplify, standardise and optimise payroll processes using this enterprise payroll platform’s functionality and industry best practice.
• Designing and delivering payroll reporting, analytics and insights that support operational effectiveness and informed decision-making.
• Building capability across Payroll, Finance and People & Performance teams through knowledge sharing, system support and user adoption initiatives.

What you'll bring

• Hands-on experience using contemporary payroll platforms, with strong knowledge of payroll processing, reporting, workflows, controls and system functionality.
• Demonstrated experience leading or playing a key role in a payroll system implementation, migration or major payroll systems project.
• Strong knowledge of Australian payroll legislation and the interaction between payroll, tax, superannuation, leave, banking and statutory reporting requirements.
• Experience coordinating testing activities, payroll validation, reconciliations, parallel pay runs and system readiness activities.
• The ability to partner effectively with Payroll, Finance, People & Performance, IT and external vendors to deliver outcomes.
• Strong analytical, problem-solving and continuous improvement skills.
• Exceptional organisational skills, attention to detail and the ability to manage competing priorities in a fast-paced environment.
• A pragmatic, solutions-focused mindset and the confidence to challenge constructively where process improvements can deliver better outcomes.

Shine Lawyers: A place for you. It means more here.

At Shine, purpose really matters.

• It’s our clients, who summon the courage to stand up to injustice.
• It’s the communities we are part of and support every day.
• It’s our team, who champion what’s right and make this place what it is.

We’re an ASX-listed organisation, and we've been standing up for the rights of everyday Australians for more than 50 years. We’ve achieved a lot but you’ll find no airs and graces here. We’re humble yet relentless. We don’t pretend to be anything other than ourselves. And together, we’ve created a place for you to thrive.

Here are some of the things we hope you’ll love about working with us:

• Connect and be you: Get the flexibility and benefits you need, and work alongside truly authentic people who care so much - about the clients, Shine and you.
• Challenge and be challenged: We’re not here for “easy”. We want you to take your place at Shine and make a real impact. Question and challenge - that’s how we grow.
• Achieve and grow: Start your Shine journey with our in-house learning programs, where you’ll find immediate connection and be set up for success. You will be provided real opportunities to step up and grow - within your role and beyond.

Visit https://www.shine.com.au/careers/life-shine to find out more and read the stories of our incredible people.

Excited to join us and stand up to injustice?

As part of The Circle Back Initiative, we want you to feel supported through our recruitment process, which means that you will hear back from our friendly team – no matter the outcome.

We are committed to making Shine Lawyers a place for you by encouraging and supporting our people to bring their authentic selves to the workplace, and as a result, we know you’ll put your best self forward while righting wrong for our clients. We’re passionate about maintaining a diverse and inclusive environment here at Shine that celebrates all of our differences with age, disability, ethnicity, gender and sexual orientation, to name a few, and we encourage applications from Aboriginal and Torres Strait Islander candidates. You bring you.