Human Resources Coordinator

Shine Lawyers; City of Brisbane; On-site; AUD 70,000 - 90,000; Full time

Job summary

Shine Lawyers in Brisbane CBD has created a full-time Human Resources Coordinator role within the People & Performance team. You will focus on HR operations, support HR Business Partners, and act as a key point of contact for the team inbox, handling contracts, leave, and documentation.

This position also supports professional qualifications, audits records for data integrity, partners with Payroll, and contributes to HR projects.

Qualifications

• Experience in a human resources administration role or similar is desirable.
• Experience within a professional services environment is preferred.
• Ability to manage competing priorities in a fast-paced setting.
• Intermediate-Advanced MS Office skills and proficient system user.

Responsibilities

• Handle HR transactions including employment contracts, leave requests and documentation.
• Act as first point of contact for the HR inbox and provide foundational HR advice.
• Support administration of qualifications and practising certificates for legal staff.
• Audit and maintain accurate employee records across HR systems.
• Collaborate with Payroll to ensure accurate employee data and processes.
• Coordinate recognition programs and other People & Performance initiatives.
• Prepare reports and support HR projects and continuous improvement initiatives.
• Serve as a key user of HRIS and payroll systems to identify process improvements.
• Build strong relationships with internal and external stakeholders to enhance employee experience.

Skills

HR administration

multitasking

attention to detail

client service

team collaboration

Education

Bachelor of Business (HRM) or working towards HR qualification

Tools

MS Word

Excel

PowerPoint

Outlook

Job description

You bring you. Together, we can right wrong.

The Opportunity

This is an excellent opportunity for a full-time Human Resources Coordinator with HR administration or people operations experience to join our Brisbane CBD-based People & Performance team.

Working alongside a collaborative team of HR professionals at Shine's national head office, you will focus on HR operations and provide support to our HR Business Partners across a broad range of employee lifecycle and transactional processes. As part of a large People & Performance team, you will also work alongside specialist Talent Acquisition, Learning, and Wellbeing and Safety teams, allowing the role to remain focused on delivering responsive, high-quality HR operational support.

Reporting to the Melbourne-based HR Advisory & Employee Programs Lead, this newly created contract opportunity, through to September 2027 (with possibility to extend, for the right candidate), has been established to support the business while the People & Performance team undertakes a significant firm-wide HRIS implementation.

With compassion, connection and purpose, you'll help our people thrive by:

• Supporting people-related transactions across tier-one level enquiries (excluding recruitment and learning) including, but not limited to, employment contracts, flexible work arrangements, leave requests, and other employee documentation.
• Acting as the first point of contact for our team inbox, providing timely support and foundation-level HR advice to employees and leaders.
• Supporting the administration of professional qualifications and practising certificate requirements across our legal workforce.
• Conducting audits and maintaining accurate employee records to ensure data integrity, compliance and consistency across our HR systems.
• Working closely with our Payroll team to support the accuracy of employee information and people-related processes.
• Coordinating recognition programs such as, service anniversary celebrations, morning tea’s and other regular People & Performance initiatives.
• Preparing reports, conducting research and supporting a range of HR projects and continuous improvement initiatives.
• Becoming a key user of our HRIS and payroll systems, identifying opportunities to improve processes and ways of working.
• Building strong relationships with internal and external stakeholders, providing trusted support and delivering a positive employee experience.

What you’ll bring.

To thrive in this role, you’ll have:

• Experience within the professional services industry is preferred.
• Experience within a human resources administration role or similar is desirable.
• Ability to thrive in a fast-paced environment while managing competing priorities
• Ability to coordinate, multitask and prioritise tasks and requests simultaneously
• Intermediate-Advanced administration skills, including MS Word, Excel (e.g. VLOOKUPs, etc.), PowerPoint and Outlook
• Technologically proficient, with the ability to quickly learn new systems and become an expert user
• A strong focus on client service
• Strong written communication skills, with a high level of attention to detail
• Foundation level understanding of current human resources practices
• A team-focused mindset along with the capability of being autonomous – our team are collaborative and will love working closely with you, but you will have loads of autonomy, too!
• Bachelor of Business (HRM) or working towards a Human Resources related qualification is highly desirable but not essential

Shine Lawyers: A place for you. It means more here.

At Shine, purpose really matters.

• It’s our clients, who summon the courage to stand up to injustice.
• It’s the communities we are part of and support every day.
• It’s our team, who champion what’s right and make this place what it is.

We’re an ASX-listed organisation, and we've been standing up for the rights of everyday Australians for more than 50 years. We’ve achieved a lot but you’ll find no airs and graces here. We’re humble yet relentless. We don’t pretend to be anything other than ourselves. And together, we’ve created a place for you to thrive.

Here are some of the things we hope you’ll love about working with us:

• Connect and be you:Get the flexibility and benefits you need, and work alongside truly authentic people who care so much - about the clients, Shine and you.
• Challenge and be challenged:We’re not here for "easy". We want you to take your place at Shine and make a real impact. Question and challenge - that’s how we grow.
• Achieve and grow:Start your Shine journey with our in-house learning programs, where you’ll find immediate connection and be set up for success. You will be provided real opportunities to step up and grow - within your role and beyond.

Visit https://www.shine.com.au/careers/life-shine to find out more and read the stories of our incredible people.

As part of The Circle Back Initiative, we want you to feel supported through our recruitment process, which means that you will hear back from our friendly team - no matter the outcome.

We are committed to making Shine Lawyers a place for you by encouraging and supporting our people to bring their authentic selves to the workplace, and as a result, we know you’ll put your best self forward while righting wrong for our clients. We’re passionate about maintaining a diverse and inclusive environment here at Shine that celebrates all of our differences with age, disability, ethnicity, gender and sexual orientation, to name a few, and we encourage applications from Aboriginal and Torres Strait Islander candidates. You bring you.