Payroll Officer

Vantage; Sydney; On-site; AUD 70,000 - 90,000; Full time

Job summary

Vantage in Sydney is seeking a Payroll Officer to join our payroll team. You will manage end-to-end payroll for Australian staff on fortnightly and monthly cycles and handle monthly contractor payments, while maintaining accurate records.

You will collaborate with Finance and HR, ensure compliance with Australian legislation including PAYG and superannuation, respond to payroll queries, and contribute to process improvements and reporting.

Qualifications

• Experience as a Payroll Officer or similar role.
• Experience with Australian payroll including PAYG and superannuation.
• Proficient with STP and payroll reporting.
• Familiar with Xero, MYOB, Employment Hero or similar payroll systems.
• Excellent written and verbal communication.
• Ability to handle confidential information.

Responsibilities

• Process end-to-end payroll for Australian employees accurately and within fortnightly and monthly pay cycles.
• Process monthly payment requisitions for overseas contractors, ensuring accuracy and on-time payment.
• Maintain accurate employee payroll records, including new starters, terminations, salary changes and employee details.
• Process timesheets, leave, allowances, deductions and other payroll adjustments.
• Ensure accurate calculation of PAYG tax, superannuation and other statutory requirements.
• Respond to employee payroll queries in a timely and professional manner.
• Reconcile payroll data and investigate and resolve payroll discrepancies.
• Prepare payroll reports and provide relevant payroll information to Finance and management.
• Ensure payroll processes comply with applicable Australian legislation, Fair Work requirements and company policies.
• Assist with STP, payroll reporting, audits and year-end activities.
• Liaise with external payroll providers, accountants and relevant authorities where required.
• Maintain strict confidentiality and security of sensitive employee and payroll information.
• Identify opportunities to improve payroll processes, systems and reporting.
• Provide support to Finance and HR on payroll-related matters as required.

Skills

Attention to detail

Organisational skills

Numerical accuracy

Communication

Confidentiality

Independent problem solving

Tools

Xero

Employment Hero

MYOB

KeyPay

HiBob

Job description

We are seeking a detail-oriented and reliable Payroll Officer to join our Sydney team.

The Payroll Officer will be responsible for the accurate and timely processing of payroll, maintaining employee payroll records, responding to payroll-related queries and supporting compliance with Australian payroll and employment requirements.

This role will work closely with Finance, HR and employees to ensure payroll is processed efficiently and accurately. The role covers payroll for Australian employees across both fortnightly and monthly pay cycles, as well as monthly payment processing for overseas contractors.

Key Responsibilities

• Process end-to-end payroll for Australian employees accurately and within required fortnightly and monthly pay cycles.
• Process monthly payment requisitions for overseas contractors, ensuring accuracy and on-time payment in line with contractor agreements.
• Maintain accurate employee payroll records, including new starters, terminations, salary changes and employee details.
• Process timesheets, leave, allowances, deductions and other payroll adjustments.
• Ensure accurate calculation of PAYG tax, superannuation and other statutory requirements.
• Respond to employee payroll queries in a timely and professional manner.
• Reconcile payroll data and investigate and resolve payroll discrepancies.
• Prepare payroll reports and provide relevant payroll information to Finance and management.
• Ensure payroll processes comply with applicable Australian legislation, Fair Work requirements and company policies.
• Assist with Single Touch Payroll (STP), payroll reporting, audits and year-end activities.
• Liaise with external payroll providers, accountants and relevant authorities where required.
• Maintain strict confidentiality and security of sensitive employee and payroll information.
• Identify opportunities to improve payroll processes, systems and reporting.
• Provide support to Finance and HR on payroll-related matters as required.

We are looking for someone who is:

• Experienced in a Payroll Officer or similar payroll-focused role.
• Highly organized and able to manage payroll deadlines effectively.
• Strong in attention to detail and numerical accuracy.
• Comfortable handling confidential and sensitive employee information.
• A clear and professional communicator.
• Able to investigate and resolve payroll issues independently.
• Proficient in Microsoft Excel and comfortable working with payroll systems.
• Proactive, reliable and process-oriented.
• Able to work collaboratively with Finance, HR and other internal stakeholders.
• Previous experience processing payroll in an Australian business environment.
• Good understanding of Australian payroll processes and statutory requirements.
• Experience with PAYG, superannuation, leave and payroll reconciliations.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to meet deadlines.
• Experience with Single Touch Payroll (STP).
• Experience with payroll platforms such as Xero, Employment Hero, MYOB, KeyPay or similar.
• Experience working with HRIS systems such as HiBob.
• Experience processing payments for overseas or international contractors.
• Understanding of relevant Modern Awards and Fair Work requirements.
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• Mandarin language skills would be an advantage but are not essential for the role.

What We Offer

• Competitive remuneration package.
• Opportunity to contribute to payroll process and system improvements.
• Professional development and career growth opportunities.
• Supportive and professional working environment.