Payroll & HR Systems Specialist

Dental Boutique; Melbourne; Hybrid; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Modern HQ in Box Hill

Team events and development opportunit

Job summary

Dental Boutique in Melbourne is seeking a dedicated HR systems administrator with finance involvement to join our high-growth team. This full-time hybrid role covers Employment Hero administration, payroll, and month-end processes, supporting both HR and Finance in a busy clinic group.

You will manage employee records, fix pay discrepancies, and produce ad hoc reports while ensuring confidentiality and accuracy.

Qualifications

• Strong Excel skills and confident using Google Workspace (Sheets, Drive).
• Experience with Xero and/or Employment Hero (highly regarded).
• A sharp eye for detail: you notice when a contract and a payslip don't line up.
• Clear, professional written and verbal communication.
• Discretion and sound judgement when handling confidential information.

Responsibilities

• Prepare and issue employment contracts, variations and change documents in Employment Hero
• Prepare and issue Salary and Contract Adjustment Forms
• Create employee records and process change requests, sending reminders to managers so records stay up to date
• Configure leave accrual settings, resolve leave application issues, and manage parental leave documentation and tracking
• Apply Award changes and keep pay details current
• Troubleshoot Employment Hero issues and reconcile contracts against payslips
• Assist with fortnightly payroll processing and monthly contractor payments
• Calculate and process monthly commissions
• Support accounts receivable and accounts payable
• Monitor the accounts inbox and respond to queries
• Maintain and update the database
• Prepare ad hoc reports as required
• Other HR, payroll, systems and finance administration duties as required

Skills

Excel proficiency

Google Workspace

Attention to detail

Clear communication

Discretion

Tools

Xero

Employment Hero

Job description

At Dental Boutique, we don't just create smiles – we transform lives. As a multi-award-winning cosmetic dental brand, we combine modern technology, exceptional clinical care and a five-star patient experience.

About the role

This is a full-time hybrid role combining HR systems administration and finance. You'll be the go-to person for Employment Hero administration, access, and troubleshooting across the group. You'll also be a key support to the Finance team through the payroll and month-end cycle.If you enjoy systems, numbers, getting the details right, and being the person everyone relies on to sort things out, this role is for you.

What you'll do

People & Employment Hero

• Prepare and issue employment contracts, variations and change documents in Employment Hero
• Prepare and issue Salary and Contract Adjustment Forms
• Create employee records and process change requests, sending reminders to managers so records stay up to date
• Configure leave accrual settings, resolve leave application issues, and manage parental leave documentation and tracking
• Apply Award changes and keep pay details current
• Troubleshoot Employment Hero issues and reconcile contracts against payslips

Finance & Payroll

• Assist with fortnightly payroll processing and monthly contractor payments
• Calculate and process monthly commissions
• Support accounts receivable and accounts payable
• Monitor the accounts inbox and respond to queries
• Maintain and update the database
• Prepare ad hoc reports as required
• Other HR, payroll, systems and finance administration duties as required

What you'll bring

• Strong Excel skills and confident using Google Workspace (Sheets, Drive)
• Experience with Xero and/or Employment Hero (highly regarded)
• A sharp eye for detail: you notice when a contract and a payslip don't line up
• Clear, professional written and verbal communication
• Discretion and sound judgement when handling confidential information

Nice to have:

• Understanding of systems and integrations (desirable)
• Exposure to Modern Awards and payroll compliance (desirable)

Why Join Us?

• Be part of a high-growth, award-winning brand with a strong purpose
• Career progression opportunities
• Supportive, collaborative team culture
• Modern HQ in Box Hill + team events and development opportunities

Our values

• Above and Beyond
• Excel with Passion and Care
• Positivity and Happiness

Ready to join us?

Apply today, or email *******@dentalboutique.com.au, to explore opportunities across Dental Boutique practices throughout Australia.

As part of our standard recruitment process, preferred candidates will need to complete a Nationally Coordinated Criminal History Check (Police Check).

Still building your experience? If you love what we do, we'd still love to hear from you. Reach out to connect about future opportunities.

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