Payroll Expert with Accounts Payable experience – MILTON

Wholelife Pharmacy and Healthfoods; Brisbane; On-site; AUD 85,000 - 110,000; Full time

Job summary

Wholelife Pharmacy and Healthfoods in Milton/Brisbane is seeking a Payroll Expert with Accounts Payable experience to join our Brisbane office. You’ll manage multi-entity payroll, reconcile accounts, and support monthly BAS/ATO reporting while ensuring accurate, timely processing.

Ideal candidates have 5+ years in bookkeeping and payroll, strong Xero skills, and proven ability to work independently yet collaborate with a finance team. Full Australian working rights are required.

Qualifications

• 5+ years in bookkeeping and payroll or similar role.
• Multi-entity payroll processing experience is essential.
• 5+ years using payroll software such as Tanda, Employment Hero and Deputy.
• Strong communication skills, written and verbal.
• Able to work independently and in a team, with proactive problem solving.
• Full Australian working rights and solid Xero experience.

Responsibilities

• Handle bank reconciliations and prepare account summaries for multiple entities.
• Manage Accounts Receivable/Payable and credit card reconciliations.
• Prepare BAS/ATO Instalment Statements and activities statements.
• Assist with year-end workpapers and financial reporting.
• Execute month-end journals and end-to-end payroll processing.
• Process superannuation and related clearing-house tasks.

Skills

Multi-entity payroll

Accounts payable

Communication skills

Time management

Independent worker

Tools

Xero

Tanda

Employment Hero

Deputy

Job description

Payroll Expert with Accounts Payable experience – MILTON

Wholelife Pharmacy and Healthfoods – Milton QLD

Payroll Expert with Accounts payable experience – Brisbane | Growing, Culture‑Led Office base- MILTON, BRISBANE

As our finance team expands, we’re excited to welcome a driven and detail‑oriented Payroll Expert with Accounts Payable Officer experience to join our office base Brisbane team.

Our culture is at the heart of everything we do — collaborative, forward‑thinking, supportive, and built on genuine care. We believe great people create great workplaces, which is why we’re intentional about building a team that thrives together. You’ll be joining a group that values open communication, celebrates wins (big and small), and embraces new ideas with enthusiasm.

If you love helping businesses grow, enjoy a positive and energetic environment, and want to build your bookkeeping career alongside a team that invests in you, we’d love to hear from you.

What You’ll Do

• Handle bank reconciliations and prepare account summary reports – multiple accounts/entities
• Proven capability in Accounts Receivable, Accounts Payable, and accurate credit card reconciliation processes
• Prepare monthly Instalment Activity Statements & Business Activity Statements for ATO
• Assist with year‑end workpapers
• Contribute to financial reporting
• Complete month‑end journals
• Assist with payroll processing and reviews – multiple entities
• End to End payroll processing experience in Xero – multiple entities
• Superannuation processing, including clearing house experience – multiple entities
• Reporting and chasing customers for payments
• Assisting the accountant where required
• Ability to work unsupervised

What You Bring

• 5+ years' experience in a bookkeeping & Payroll or similar accounting support role
• Multi-entity payroll processing experience is essential for this position
• 5+ years of experience in payroll software such as Tanda, Employment Hero, Deputy
• A positive, solutions‑focused, and adaptable mindset
• Strong communication skills — written and verbal
• Ability to work well both independently and within a team
• A passion for learning new systems and expanding your skills
• Strong time‑management under pressure and tight deadlines
• Full Australian working rights must have
• A strong understanding of Xero accounting software
• Advanced user proficiency in Xero is required for this role

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