Payroll and Administration Officer

Proterra Group; Toowoomba Regional; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Birthday day off

Friday Day Off

Free lunches

Flexible working arrangements

Annual health and wellbeing rebate

Employee assistance program

Job summary

Proterra Group in regional Queensland is seeking a Payroll and Administration Officer to join our team. This full-time role provides coordination across payroll, administration, finance and human resources to ensure smooth operation of the organisation.

You will handle accounts payable, payroll, and support the CFO, with daily collaboration across Proterra locations. The role requires organised, proactive individuals with experience in payroll and Xero.

Qualifications

• Minimum 3 years' experience in payroll functions and processes.
• Finance and administration experience is preferred.
• Ability to coordinate tasks with Finance and Administrative Officer to ensure smooth delivery.

Responsibilities

• Accounts Payable functions
• Payroll processing
• Credit Card Management
• End of Month Process support
• Providing other financial services support as directed by CFO
• Handling and directing general enquiries from internal and external stakeholders via the telephone and Administration email inboxes
• Coordination of day-to-day office/site requirements across all Proterra Group locations
• Providing direct administrative assistance to the Human Resources department
• Providing support to the CEO for corporate services tasks including records management/reconciliation, document review/update, and IT services coordination

Skills

Payroll processing

Organisation

Communication

Tools

Xero Accounting

MS Office

Job description

Established in regional Queensland in 2008, Proterra Group is proud of our history of supporting and strengthening communities across regional Australia.

We have over 95 employees and permanent offices in Toowoomba, Goondiwindi and Quilpie and the 17 waste facilities we manage throughout regional Queensland.

Proterra Group offers four distinct service offerings to our Clients including Civil Engineering, Project Management, Waste Management and Environmental Services.

As we expand our business and services to meet the needs of regional and rural Australia, we are committed to providing better infrastructure, growth, and sustainability for the areas in which we work, live, and socialise.

THE ROLE

Proterra Group are seeking an organised and proactive full-time ‘Payroll and Administration Officer’ to join our team. In this role, you will provide coordination and support across payroll, administration, finance and human resources to ensure the smooth and efficient running of our organisation.

• Accounts Payable functions
• Payroll
• Credit Card Management
• End of Month Process support
• Providing other financial services support as directed by the CFO
• Handling and directing general enquiries from internal and external stakeholders via the telephone and Administration email inboxes
• Coordination of day-to-day office/site requirements across all Proterra Group locations
• Providing direct administrative assistance to the Human Resources department
• Providing support to the CEO, when requested, for general administrative and corporate services tasks including records management/reconciliation, document review/update, agenda preparation and/or corporate services contractor coordination, management of office spaces, equipment and IT services coordination
• Providing support to the CEO, when requested, with specific corporate services and Proterra Group Leadership Team project initiatives including, but not limited to: SharePoint management projects, corporate data storage projects, safety documentation and safety systems platform management projects, internal auditing projects, internal communications initiatives, and Proterra Group Integrated Management System (IMS) projects.
• Providing support to the CEO and the business Owner, if requested, with marketing and business development project initiatives including, but not limited to: administrative support for marketing campaigns, assistance with management of Proterra brand and external communications across all platforms, assistance at/with professional conferences and events, and administrative support with marketing and BD document management.

SKILLS & EXPERIENCE

To be considered for this role, it is preferable that you have the following:

• At least 3 years demonstrated experience in payroll functions and processes
• Finance and administration experience
• Ability to work collaboratively with the Finance and Administrative Officer to coordinate tasks, share responsibilities, and ensure smooth delivery of administration, payroll and finance services.
• Strong organisational skills with the ability to manage competing priorities.
• Knowledge of Xero Accounting system
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and database systems.
• Ability to work independently and as part of a team

BENEFITS OF WORKING AT PROTERRA GROUP

• A day off for your Birthday
• A day off per month (Friday Day Off)
• Free Lunches
• Flexible Working arrangements
• Annual Health and Wellbeing rebate
• Access to Employee Assistance Program for yourself and your family