payment officer (accounts payable)

HR Partners; Sydney; Hybrid; AUD 65,000 - 80,000; Full time

Job summary

HR Partners represents an educational institution in Camperdown NSW seeking a Payment Officer (Accounts Payable) for a 12 month temp contract with hybrid working flexibility. The role involves processing invoices (including non-order and overseas payments), journal transfers, reconciliations, and resolving AP issues to support stakeholders.

The ideal candidate will have strong AP experience, proficiency with SAP Ariba, and excellent communication skills to liaise with vendors and internal teams.

Qualifications

• Demonstrated background in core AP processing and high-accuracy data entry.
• Proficiency with SAP Ariba ERP system.
• Adaptable mindset with ability to learn new systems quickly.
• Excellent written and verbal communication to handle inquiries and queries.

Responsibilities

• Process all invoices accurately per policy and Procure-to-Pay guidelines.
• Perform journal transfers, GL entries, and reconciliations.
• Triage and resolve complex AP and invoice issues.
• Maintain administrative records in line with standards and deadlines.
• Provide proactive feedback to improve AP workflows.
• Support team during high-volume periods.
• Deliver service to internal stakeholders and external vendors.
• Maintain clear written and verbal communication on issues.

Skills

Accounts Payable

SAP Ariba

Data entry

Communication skills

Tools

Procure-to-Pay system

Job description

• Camperdown NSW location with hybrid working flexibility
• 12 month temp contract with potential for extension

About the Role

Our client is an educational institution based in Camperdown NSW. They are currently seeking a Payment Officer (Accounts Payable) to come in and join their team on a 12 month temp contract with potential for extension.

Requirements for this role include:

• Demonstrated background in core AP processing and high-accuracy data entry
• Proficiency with SAP Ariba ERP system
• A sharp, adaptable mindset with a proven ability to think outside the box, pick up new systems and processes quickly
• Outstanding written and verbal communication skills to effectively answer inquiries, resolve vendor/internal queries, and collaborate effectively

Key responsibilities will include:

• Invoice Processing: Accurately process all invoices (including non-order, student, and overseas payments) in accordance with procurement policy and online Procure-to-Pay system guidelines.
• Reconciliations & Ledger Management: Perform journal transfers, general ledger entries, statement reconciliations, and analyze system exception reports.
• Issue Resolution: Triaging and resolving complex accounts payable and invoice issues in a timely, effective manner.
• Compliance & Record Keeping: Maintain administrative and record-keeping functions in alignment with organizational standards, legislative requirements, and policy deadlines.
• Process Improvement: Provide proactive feedback on queries and system issues to contribute to the continuous improvement of AP workflows.
• Team Collaboration: Assist team members during high-volume periods to ensure seamless delivery of accounts payable and purchasing services.
• Customer & Vendor Service: Deliver exceptional service to internal stakeholders and external vendors, resolving enquiries professionally and promptly.
• Stakeholder Communication: Maintain clear, ongoing written and verbal communication regarding issue status and process requirements.