Parts & Workshop Admin Coordinator

JJ's Waste & Recycling; Coffs Harbour; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Health funds

Novated leasing

Banking partnerships

Career development

Car discounts

Job summary

JJ’s Waste & Recycling is seeking a proactive Parts Coordinator/Workshop Administrator to support the smooth daily operations of our Coffs Harbour workshop and depot. You’ll work closely with mechanics, drivers and suppliers to coordinate parts, assist with workshop administration and help maintain our heavy vehicle fleet.

The role suits an organised, hands-on administrator who enjoys problem-solving in a busy operational team.

Qualifications

• Previous experience in parts coordination, stock control, workshop administration or a similar role.
• Experience with heavy vehicle parts and workshop operations would be highly regarded, but isn't essential.
• Strong administrative and computer skills, with excellent attention to detail and accuracy.
• Good organisational and time management skills, with the ability to juggle competing priorities in a busy environment.
• Confident communication and customer service skills, with a practical, team-focused approach.
• A proactive attitude, initiative and the ability to solve problems and learn new systems quickly.
• A current driver's licence.
• Forklift experience or a forklift licence would be advantageous, but isn't essential.

Responsibilities

• Provide day-to-day administrative support to keep our workshop and depot running smoothly.
• Coordinate parts purchasing, stock levels, ordering and reconciliation, including monitoring critical parts.
• Maintain accurate workshop records, including defect reporting, data entry and maintenance of relevant systems.
• Assist with storeroom supervision and stock control activities.
• Liaise with mechanics, subcontractors and suppliers to coordinate workshop requirements.
• Respond to internal and external enquiries and provide general administrative support.
• Identify opportunities to improve workshop processes and day-to-day workflows.
• Support other workshop and depot activities as required.

Skills

Parts coordination

Stock control

Workshop administration

Administrative skills

Attention to detail

Time management

Communication & customer service

Driver's licence

Proactive problem solving

Tools

Microsoft Office

ERP/Parts system

Job description

JJ’s Waste & Recycling is seeking a proactive Parts Coordinator/Workshop Administrator to support the smooth daily operations of our Coffs Harbour workshop and depot. You’ll work closely with mechanics, drivers and suppliers to coordinate parts, assist with workshop administration and help maintain our heavy vehicle fleet.

The role suits an organised, hands-on administrator who enjoys problem-solving in a busy operational team.