Parts & Service Admin Coordinator – Perth

Bunzl Australasia; Western Australia; On-site; AUD 40,000 - 56,000; Full time

Benefits offered by this job

Profit share

Health insurance products

Discount Bunzl products

Study assistance

Wellbeing programs

Job summary

Bunzl Australasia in Perth is seeking a Service & Supply Administration Assistant to streamline service operations, coordinate parts for jobs, and maintain accurate inventory records. You will communicate with customers, manage supplier follow-ups, and update systems to ensure timely delivery of parts.

This role blends hands-on parts handling with administrative precision, requiring organised multitasking and proactive communication with service managers and colleagues.

Qualifications

• Previous experience in administration, supply, or service support roles.
• Strong organisational skills with an eye for detail.
• Able to prioritise tasks and manage multiple deadlines.
• Confident in liaising with suppliers and following up orders.
• Competent with inventory systems and basic computer skills.
• Comfortable handling parts and coordinating stock movements.
• Safety conscious, with an understanding of OHS processes.
• A team player who can adapt to changing priorities.

Responsibilities

• Pick and prepare parts for approved service jobs, updating paperwork and systems.
• Generate and email orders for missing items to the Supply Manager.
• Respond to customer queries with accurate updates as directed by the Service Manager.
• Track service jobs, follow up on outstanding parts, and allocate stock where possible.
• Perform regular cycle counts and update inventory schedules.
• Arrange stock transfers for service vehicles and coordinate customer collections of repaired machines.
• Liaise with suppliers to follow up purchase orders and back ordered parts.
• Assist with scheduled servicing for larger machines.

Skills

Administration

Supply chain

Customer service

Inventory management

Microsoft Excel

Communication

OHS

Team player

Tools

Inventory systems

ERP system

Job description

Bunzl Australasia in Perth is seeking a Service & Supply Administration Assistant to streamline service operations, coordinate parts for jobs, and maintain accurate inventory records. You will communicate with customers, manage supplier follow-ups, and update systems to ensure timely delivery of parts.

This role blends hands-on parts handling with administrative precision, requiring organised multitasking and proactive communication with service managers and colleagues.