Partnership & Sponsorship Officer

Monash Student Association (Clayton); Melbourne; Ibrido; AUD 42.000 - 66.000; Part-time

Descrizione del lavoro

Monash Student Association is seeking a part-time Partnership & Sponsorship Officer at the Clayton campus, with a work-from-home option one day per week. Reporting to the Operations Manager, you will coordinate sponsorships, donations and collaborative initiatives within the annual plan.

You will manage partner relationships, deliver sponsorship benefits across events, digital platforms and MSA services, and support peak periods such as Orientation Festival.

Competenze

• Experience in sponsorship, partnership or event administration with multiple stakeholders.
• Strong numeracy and budget handling.
• Excellent written and verbal communication and collaboration.
• High digital literacy with Office, databases and websites.

Mansioni

• Identify sponsorship and partnership leads and prepare packages.
• Maintain sponsorship pipeline and partner database.
• Prepare sponsorship agreements and coordinate activations.
• Update prospectus and contribute to engagement plan and targets.
• Coordinate opportunities for major events like Orientation and Mid Year Festival.
• Act as day-to-day contact for partners and ensure benefits delivered.

Conoscenze

Sponsorship

Administrative skills

Communication

Digital literacy

Project management

Formazione

Relevant qualification in sponsorship/events/communications

Strumenti

Microsoft Office

Database management

Website maintenance

Descrizione del lavoro

JOB DESCRIPTION

Partnership & Sponsorship Officer

Reporting to:

Operations Manager

Location:

Monash University Clayton Campus

Work from Home Option (1 day per week), none during peak periods (Orientation and Week 1) or during activations

Any other locations as required by the role or requested by supervisor

Fraction

0.6 - 3 days per week

Basis

Ongoing Part Time

Classification

Level 3 (MSA Enterprise Agreement)

Effective Date:

8 October 2026

JOB OVERVIEW

The Partnership and Sponsorship Officer supports the delivery of MSA's external partnerships and sponsorship program, working under the general supervision of the Operations Manager. Working with MSA departments and with student office bearers, the role coordinates the day-to-day administration and delivery of sponsorship, donations and collaborative initiatives within the annual sponsorship plan and the parameters approved by the Operations Manager.

The Partnership and Sponsorship Officer maintains day-to-day working relationships with existing partners, ensuring agreed sponsorship benefits are delivered through events, digital platforms and MSA services. The role requires a balance of coordination and hands-on operational support, particularly during peak periods such as the Orientation Festival. The Partnership and Sponsorship Officer implements the partnership strategy, pricing, revenue targets and the acceptance of new partners sets by the Operations Manager.

PRINCIPAL ACCOUNTABILITIES

• Identify potential sponsorship and partnership leads across MSA departments and refer them to the Operations Manager, assisting with the preparation of sponsorship packages using MSA's approved templates and pricing.
• Maintain the sponsorship pipeline, partner database and routine reporting, ensuring accurate and up-to-date records.
• Prepare draft sponsorship agreements on MSA's standard terms, referring all pricing, variations and non-standard terms to the Operations Manager for approval; and coordinate campus activations, product deliveries (online and onsite), and event bump-in/bump-out processes.
• Assist the Operations Manager to update and produce MSA's sponsorship and partner prospectus, collating content from across the organisation and maintaining current versions.
• Contribute to the annual engagement plan and revenue targets set by the Operations Manager, and support delivery against those targets.
• Coordinate sponsorship opportunities for major MSA events, including Orientation Festival and Mid Year Festival.
• Act as the day-to-day contact for external partners, maintaining effective working relationships and ensuring agreed sponsorship benefits are delivered to a high standard.
• Prepare renewal documentation for ongoing partnerships for the Operations Manager's consideration, and provide timely responses to routine partnership enquiries.
• Administer approved MSA+ partner deals across MSA digital media, and refer proposed new MSA+ opportunities to the Operations Manager and MSA Finance.
• Update and maintain MSA's digital media assets, including digital screens, the website, social media posts, and any other digital media asset.
• Keep informed of industry trends, market developments and emerging sponsorship models relevant to the higher education and not-for-profit sectors, and provide relevant information to the Operations Manager.
• During peak periods, provide day-to-day direction and guidance to casual staff rostered to sponsorship activations.
• Promote MSA sponsorship opportunities to external stakeholders using approved MSA marketing materials and messaging.
• Refer all non-standard, multi-year, high-value or reputationally sensitive sponsorship proposals to the Operations Manager for decision.
• Any other tasks or projects as directed by your supervisor or management.

KEY SELECTION CRITERIA

• Experience in sponsorship, partnership or event administration, including working with a range of internal and external stakeholders.
• Sound administrative and numeracy skills, with the ability to work accurately with agreements, invoices and budget records.
• Excellent written and verbal communication skills, including a high standard of spelling, grammar, and proofreading, together with strong interpersonal skills and a proven ability to foster collaboration.
• High level of digital and technical literacy, including proficiency in Microsoft Office, database and data management, internet-based tools and platforms, and website maintenance.
• Demonstrated initiative, professionalism, self-motivation, and problem-solving ability.
• Ability to manage multiple priorities, work effectively both independently and as part of a team under general supervision, exercise sound judgement within established guidelines, and meet deadlines effectively.

SKILLS & QUALIFICATIONS

• A relevant qualification in sponsorship, events, communications, or a related field, or equivalent practical experience.
• Demonstrated project management experience, including working to timelines and budgets.
• Experience in a not-for-profit, student union, or volunteer organisation.

REQUIREMENTS

• You will be required to meet the following:
• Current and satisfactory National Police Record Check
• Victorian Working with Children Check (Employee)
• Available to work additional hours by agreement during peak periods, in particular during Orientation Festival, when this position may be offered up to 5 days per week. Any additional hours will be arranged and paid in accordance with the MSA Enterprise Agreement
• Able to perform manual handling tasks, including heavy lifting, particularly when partners deliver product samples and during events.

PEOPLE AND DEVELOPMENT

• Participate in goal setting and annual performance reviews with your supervisor.
• Comply with all relevant policies and procedures.
• Participate in all training and development as directed by your supervisor.
• Contribute to continuous improvement by identifying opportunities to streamline processes and ways of working.

COMPANY VISION AND VALUES

Why we exist

Community, representation and change led by students, for students. MSA exists to create a better university experience for students. We build the spaces where students belong and grow, deliver vital services, and harness our independence to listen and advocate for every student.

Our values

• Community & belonging
• Diversity & inclusion
• Integrity & teamwork

Our vision

Students shaping their own future, on their own terms. MSA exists so every student has the power, platform, and community to lead their university experience and build the life they want beyond graduation.

Our five strategic pillars

1. By Students, for Students
2. Visible, Trusted, Essential
3. Partnering for Impact
4. Proactive and Adaptive
5. Our Community, Our Strength

WORK HEALTH & SAFETY

All employees carry the responsibility to ensure that the work they undertake or supervise is carried out safely and complies with all environmental, health and safety policies and procedures.

Employees must fulfil their obligations as stated in the Occupational Safety and Health Act 2004 – Section 25(c). This position is required to adhere to OHS rules as documented by the company and actively support the safety culture. This includes wearing PPE in designated areas and actively identifying and reporting hazards.

ACKNOWLEDGMENT

This job description illustrates the scope and responsibilities of the post and is not intended to be an exhaustive list of duties. You will be expected to perform other job-related tasks as requested by management and as necessitated by the development of this role and the MSA.